NORTH YORKSHIRE COUNTY COUNCIL
NOTICE OF URGENT PRIVATE ITEM
Access to Information Procedure Rule 4
<AI1>
Q1 Performance Monitoring and Budget
Report
To the Chairman of the Corporate and Partnerships Overview and
Scrutiny Committee
The Council’s Constitution further
provides that at least 28 clear days before a private meeting (a
meeting, or part of a meeting, of the executive decision making
body during which the public are excluded) the executive
decision-making body must give notice of its intention to hold the
meeting in private (including a statement of the reasons for
holding it in private) by making the notice available at County
Hall and at the venue for the meeting (if different) and publishing
it on the Council’s website.
At least five clear days before a private
meeting, the executive decision making body must give further
notice of its intention to hold the meeting in private
including:
·
a statement of the reasons for holding it in private;
·
details of any representations received about why the meeting
should be open to the public; and
·
a statement of its response to any such representations
by making the notice available at County
Hall and at the venue for the meeting (if different) and publishing
it on the Council’s website.
In relation to urgent private business,
where the date by which a meeting must be held makes compliance
with the above Access to Information Procedure Rules impracticable,
the meeting may only be held in private where the executive
decision making body has obtained agreement that the meeting is
urgent and cannot reasonably be deferred from the chairman of the
relevant overview and scrutiny committee; or, if there is no such
person, or if s/he is unable to act, the chairman of the Authority;
or where there is no chairman of either, the vice-chairman of the
Authority.
As soon as reasonably practicable after such
agreement is given to hold a private meeting, the executive
decision making body must give notice setting out the reasons why
the meeting is urgent and cannot reasonably be deferred by making
the notice available at County Hall and at the venue for the
meeting (if different) and publishing it on the Council’s
website.
It is anticipated
that on 20 August 2024 a report
regarding Q1 Performance Monitoring and Budget report including:
Revenue Plan; Capital Plan; Treasury Management and Prudential
Indicators will be considered.
It has recently
become apparent that an appendix to the report will contain exempt
information as described in paragraph 3 of Part 1 of Schedule 12A to the Local
Government Act 1972 (as amended) (Information relating to the financial or business
affairs of any particular person (including the authority holding
that information) ) and it is considered that the public
interest in maintaining the exemption outweighs the public interest
in disclosing the information. It is therefore not possible to give
the required 28 days’ notice of the intention to hold these
parts of the meeting in private, hence this Notice.
This matter
requires consideration by Executive on 20 Aug
2024 and cannot reasonably be deferred to enable the timely
consideration and progress of this matter, hence the need for this
Notice under Access to Information Procedure Rule 4.
In accordance with the provisions in the
Access to Information Procedure Rules, I am, therefore, informing
you as the Chairman of the relevant Overview and Scrutiny Committee
that it is intended that this matter be considered by Executive on 20
August 2024 and I am seeking your agreement that the meeting
in respect of this matter is urgent and cannot reasonably be
deferred.
If you agree that the meeting in respect of
this matter is urgent and cannot reasonably be deferred and that
this item should be considered on 20
August 2024, will you please so confirm in writing as soon
as possible.
BARRY KHAN
Assistant Chief Executive (Legal and
Democratic Services)
Dated: 12 August 2024
I agree, for the
reasons stated in this notice, that the meeting in respect of this
matter is urgent and cannot reasonably be deferred and that this
item should be considered on 20
August 2024.
Signed:
Councillor Andrew
Williams
Date: 13 August 2024
Chairman of the
Corporate and Partnerships Overview and Scrutiny
Committee
To [the Chairman of the [insert name]
Overview and Scrutiny Committee/Chairman of the
Authority/Vice-chairman of the Authority – delete as
appropriate]
The County
Council’s Constitution further provides that at least 28
clear days before a private meeting (a meeting, or part of a
meeting, of the executive decision making body during which the
public are excluded) the executive decision-making body must give
notice of its intention to hold the meeting in private (including a
statement of the reasons for holding it in private) by making the
notice available at County Hall and at the venue for the meeting
(if different) and publishing it on the Council’s
website.
At least five
clear days before a private meeting, the executive decision making
body must give further notice of its intention to hold the meeting
in private including:
·
a statement of the reasons for holding
it in private;
·
details of any representations received
about why the meeting should be open to the public; and
·
a statement of its response to any such
representations
by making the
notice available at County Hall and at the venue for the meeting
(if different) and publishing it on the Council’s
website.
In relation to
urgent private business, where
the date by which a meeting must be held makes compliance with the
above Access to Information Procedure Rules impracticable, the
meeting may only be held in private where the executive decision
making body has obtained agreement that the meeting is urgent and
cannot reasonably be deferred from the chairman of the relevant
overview and scrutiny committee; or, if there is no such person, or
if s/he is unable to act, the chairman of the Authority; or where
there is no chairman of either, the vice-chairman of the
Authority.
As soon as
reasonably practicable after such agreement is given to hold a
private meeting, the executive decision making body must give
notice setting out the reasons why the meeting is urgent and cannot
reasonably be deferred by making the notice available at County
Hall and at the venue for the meeting (if different) and publishing
it on the Council’s website.
It is anticipated that on FIELD_DUE_DATE a
report regarding FIELD_ISSUE_SUMMARY will be considered by FIELD_DMTITLE.
It has recently become apparent that the report will
contain exempt information as described in paragraph
FIELD_LIKELY_REASON_RESTRICTED
of Part 1 of Schedule 12A to the Local
Government Act 1972 (as amended) (FIELD_LIKELY_REASON_TEXT) and it is considered that the public interest in
maintaining the exemption outweighs the public interest in
disclosing the information. It is therefore not possible to give
the required 28 days’ notice of the intention to hold these
parts of the meeting in private, hence this Notice.
This matter requires consideration by
FIELD_DMTITLE on FIELD_DUE_DATE and
cannot reasonably be deferred to enable the timely consideration
and progress of this matter and FIELD_USE_URGENCY_EXPLAIN, hence the need for this Notice under Access to
Information Procedure Rule 4.
In accordance
with the provisions in the Access to Information Procedure Rules, I
am, therefore, informing you as the [Chairman of the relevant Overview and Scrutiny
Committee/Chairman of the Authority/Vice-chairman of the Authority
– delete as appropriate],
that it is intended that this matter be considered by
FIELD_DMTITLE on FIELD_DUE_DATE and
I am seeking your agreement that the meeting in respect of this
matter is urgent and cannot reasonably be deferred.
If you agree that
the meeting in respect of this matter is urgent and cannot
reasonably be deferred and that this item should be considered
on FIELD_DUE_DATE,
will you please so confirm in writing as soon as
possible.
BARRY
KHAN
Assistant Chief
Executive (Legal and Democratic Services)
Dated: FIELD_ISSUE_FIRST_PUBLIC_PUB
I agree, for the reasons stated in this notice, that
the meeting in respect of this matter is urgent and cannot
reasonably be deferred and that this item should be considered
on FIELD_DUE_DATE.
Signed: [insert name of County Councillor]
Date: FIELD_ISSUE_FIRST_PUBLIC_PUB
[Chairman of the [insert name]
Overview and Scrutiny
Committee/Chairman of the Authority/Vice-chairman of the Authority
– delete as appropriate]
</LAYOUT_SECTION>
<TITLE_ONLY_LAYOUT_SECTION>
FIELD_TITLE
To [the Chairman of the [insert name]
Overview and Scrutiny Committee/Chairman of the
Authority/Vice-chairman of the Authority – delete as
appropriate]
The County
Council’s Constitution further provides that at least 28
clear days before a private meeting (a meeting, or part of a
meeting, of the executive decision making body during which the
public are excluded) the executive decision-making body must give
notice of its intention to hold the meeting in private (including a
statement of the reasons for holding it in private) by making the
notice available at County Hall and at the venue for the meeting
(if different) and publishing it on the Council’s
website.
At least five
clear days before a private meeting, the executive decision making
body must give further notice of its intention to hold the meeting
in private including:
·
a statement of the reasons for holding
it in private;
·
details of any representations received
about why the meeting should be open to the public; and
·
a statement of its response to any such
representations
by making the
notice available at County Hall and at the venue for the meeting
(if different) and publishing it on the Council’s
website.
In relation to
urgent private business, where
the date by which a meeting must be held makes compliance with the
above Access to Information Procedure Rules impracticable, the
meeting may only be held in private where the executive decision
making body has obtained agreement that the meeting is urgent and
cannot reasonably be deferred from the chairman of the relevant
overview and scrutiny committee; or, if there is no such person, or
if s/he is unable to act, the chairman of the Authority; or where
there is no chairman of either, the vice-chairman of the
Authority.
As soon as
reasonably practicable after such agreement is given to hold a
private meeting, the executive decision making body must give
notice setting out the reasons why the meeting is urgent and cannot
reasonably be deferred by making the notice available at County
Hall and at the venue for the meeting (if different) and publishing
it on the Council’s website.
It is anticipated that on FIELD_DUE_DATE a
report regarding FIELD_ISSUE_SUMMARY will be considered by FIELD_DMTITLE.
It has recently become apparent that the report will
contain exempt information as described in paragraph
FIELD_LIKELY_REASON_RESTRICTED
of Part 1 of Schedule 12A to the Local
Government Act 1972 (as amended) (FIELD_LIKELY_REASON_TEXT) and it is considered that the public interest in
maintaining the exemption outweighs the public interest in
disclosing the information. It is therefore not possible to give
the required 28 days’ notice of the intention to hold these
parts of the meeting in private, hence this Notice.
This matter requires consideration by
FIELD_DMTITLE on FIELD_DUE_DATE and
cannot reasonably be deferred to enable the timely consideration
and progress of this matter and FIELD_USE_URGENCY_EXPLAIN, hence the need for this Notice under Access to
Information Procedure Rule 4.
In accordance
with the provisions in the Access to Information Procedure Rules, I
am, therefore, informing you as the [Chairman of the relevant Overview and Scrutiny
Committee/Chairman of the Authority/Vice-chairman of the Authority
– delete as appropriate],
that it is intended that this matter be considered by
FIELD_DMTITLE on FIELD_DUE_DATE and
I am seeking your agreement that the meeting in respect of this
matter is urgent and cannot reasonably be deferred.
If you agree that
the meeting in respect of this matter is urgent and cannot
reasonably be deferred and that this item should be considered
on FIELD_DUE_DATE,
will you please so confirm in writing as soon as
possible.
BARRY
KHAN
Assistant Chief
Executive (Legal and Democratic Services)
Dated: FIELD_ISSUE_FIRST_PUBLIC_PUB
I agree, for the reasons stated in this notice, that
the meeting in respect of this matter is urgent and cannot
reasonably be deferred and that this item should be considered
on FIELD_DUE_DATE.
Signed: [insert name of County Councillor]
Date: FIELD_ISSUE_FIRST_PUBLIC_PUB
[Chairman of the [insert name]
Overview and Scrutiny
Committee/Chairman of the Authority/Vice-chairman of the Authority
– delete as appropriate]
</TITLE_ONLY_LAYOUT_SECTION>
Formatting for
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<TITLED_COMMENT_LAYOUT_SECTION>
FIELD_SUMMARY
</TITLED_COMMENT_LAYOUT_SECTION>
<COMMENT_LAYOUT_SECTION>
</COMMENT_LAYOUT_SECTION>
Formatting for Sub numbered
items:
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