Councillors Carl Les (Chairman), Gareth Dadd, Derek Bastiman, Michael Harrison, Simon Myers, Janet Sanderson, David Chance, Keane Duncan, Greg White and Annabel Wilkinson.


Tuesday, 13th December 2022


11.00 am


Meeting Room 3, County Hall, Northallerton


This meeting is being held as an in-person meeting that is being broadcast and recorded and will be available to view via the following link - Live meetings | North Yorkshire County Council. The meeting is also ‘hybrid’, which enables people to attend the meeting remotely using MS Teams.  Please contact the named supporting officer for the committee, if you would like to find out more.


The government position is that of learning to live with COVID-19, removing domestic restrictions while encouraging safer behaviours through public health advice. In view of this, hand cleanser and masks will be available for attendees upon request. The committee room will be well ventilated and attendees encouraged to avoid bottlenecks and maintain an element of social distancing. Please contact the named supporting officer for the committee, if you have any queries or concerns about the management of the meeting and the approach to COVID-19 safety.


Please do not attend if on the day you have COVID-19 symptoms or have had a recent positive Lateral Flow Test.












Public Minutes of the Meeting held on 29 November 2022


(Pages 5 - 12)




Declarations of Interest






Exclusion of the public from the meeting during consideration of each of the items of business listed in Column 1 of the following table on the grounds that they each involve the likely disclosure of exempt information as defined in the paragraph(s) specified in column 2 of Part 1 of Schedule 12A to the Local Government Act 1972 as amended by the Local Government (Access to information)(Variation) Order 2006:-



Item number on the agenda


Paragraph Number






Public Questions and Statements



Members of the public may ask questions or make statements at this meeting if they have given notice to Melanie Carr of Democratic and Scrutiny Services and supplied the text (contact details below) by midday on Thursday 8 December 2022, three working days before the day of the meeting.  Each speaker should limit themselves to 3 minutes on any item.  Members of the public who have given notice will be invited to speak:-

·            at this point in the meeting if their questions/statements relate to matters which are not otherwise on the Agenda (subject to an overall time limit of 30 minutes);

·            when the relevant Agenda item is being considered if they wish to speak on a matter which is on the Agenda for this meeting.

If you are exercising your right to speak at this meeting, but do not wish to be recorded, please inform the Chairman who will instruct anyone who may be taking a recording to cease while you speak.





The operation of leisure services in Selby district 2024 onwards

(Pages 13 - 34)



The Executive is asked to:

i)       Note the decisions taken by Selby District Council on 1 September 2022: 

·      To support the proposed Selby interim service option, which was the transfer to a Teckal company;

·      Not to re-procure its leisure contract; and

·      Engage with any future proposals that were considered by North Yorkshire’s Executive later in the autumn, in relation to a countywide Strategic Leisure Review.

ii)      Approve the interim proposal for Selby Leisure services, with the services being provided by Brimhams Active from August 2024, pending the implementation of a countywide service delivery model for leisure and sport.

iii)     Approve the commencement in 2023 of a countywide Strategic Leisure Review, overseen by a Member Working Group, chaired by the Executive Member for Planning for Growth, with final recommendations to be presented to Executive during 2023/24.

iv)     Approve the allocation of up to £120k for the strategic review, with this to be funded from the earmarked LGR funds.





Reports of the Member Working Group on Planning

(Pages 35 - 82)


Report A Recommendations:

The Executive is asked to:

i.       Endorse the recommended approach of the LGR Planning Member Task and Finish Group relating to Planning Governance;

ii.      Consider the options on the proposed number of Planning Committees and indicate their view on the most appropriate way forward so that the necessary preparatory work can be undertaken to prior to the Vesting Day.


Report B Recommendations:

Executive is asked to support the following recommendations relating to Plan Making, and agree they be taken forward for decision by Full Council, i.e. that:

i)       A single local plan is prepared and progressed as far as possible within five years

ii)      Work on the new local plan should start as soon as possible

iii)     A separate Minerals and Waste Local Plan is prepared

iv)     The following plan reviews should be halted in order to focus resources on preparing a new Local Plan:

·       Craven Local Plan

·       Hambleton Local Plan

·       Harrogate District Local Plan

·       Richmondshire Local Plan  

·       Scarborough Borough Local Plan

v)      The following reviews should continue:

·           Harrogate: Maltkiln New Settlement DPD

·           The Ryedale Plan

·           Selby Local Plan

·           Minerals and Waste Joint Plan

vi)     An Interim LDS, including key milestones and programme management arrangements, is prepared on the basis of the above recommendations

vii)   A specific report is prepared setting out the required evidence base and associated costs/resource to support the preparation of the new plan

viii)  Formal governance arrangements should also be established to oversee plan making ahead of transformational change.





Report of the Member Working Group on Customer Strategy, including Service Standards & Complaints Policy

(Pages 83 - 88)



That the Executive consider the contents of the report and the findings of the Working Group and approve:

  i.       The development of a customer friendly, accessible customer strategy for an initial period of two years as set out in paragraph 3.7 above. The completed Strategy will be the subject of Executive approval. 

 ii.      The development of a set of performance standards for the new Council as part of the Customer Strategy as set out in paragraph 3.8 and 3.9 above.

iii.      The new complaints policy as set out in paragraph 3.6 above.  The completed policy to be submitted for Executive approval with the customer strategy in due course.





Consideration of the building condition at Welburn Hall school and potential remedial plans

(Pages 89 - 130)



The Executive are asked to approve that:

i.     A consultation process be undertaken in relation to the pausing of residential provision at Welburn Hall for a two year period from September 2023

ii.    Planning permission be sought to install temporary classroom provision on site

iii.   The local authority will not install temporary accommodation for residential operation





Forward Plan


(Pages 131 - 144)




Confidential Minute of the meeting held on 29 November 2022


(Pages 145 - 146)




Other business which the Leader agrees should be considered as a matter of urgency because of special circumstances




Contact Details


Enquiries relating to this agenda please contact Melanie Carr Tel: 01609 533849 or e-mail:





Barry Khan

Assistant Chief Executive

(Legal and Democratic Services)

County Hall



Monday, 5 December 2022




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