Hard Facilities Management Responsive Maintenance Contracts Extension

REPORT TO; Assistant Director, Property, Procurement and Commercial

DECISION DATE: 27^th July 2023

SUPPORTING ANNEX; This report includes a supporting Annex which contains exempt information as described in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

PROPOSED RECOMMENDATION

To extend the Hard Facilities Management General Building Responsive Maintenance (including Alarms servicing and maintenance) contracts. 

BACKGROUND TO SUPPORT THE RECOMMENDATION

The current Hard Facilities Management Responsive Maintenance contracts established by the former County Council are due to expire at the end January 2024.

A decision is being made to extend the contracts until the 31^st January 2025. 

LEGAL AND GOVERNANCE COMPLIANCE

A Gateway 4 report will be considered in accordance with the Council’s Procurement and Contract Procedure Rules.

The contract extensions will be undertaken by the Council’s Procurement and Contract Management and Legal and Democratic Services.

This is a key decision.  The proposal to extend the contracts was entered on the forward plan in February 2023.

RECOMMENDATION

That the extension for the Hard Facilities Management General Building Responsive Maintenance (including Alarms servicing and maintenance) contracts be approved.

Hard Facilities Management Contract Extensions – Responsive Maintenance

Katherine Edge, Senior Property Officer

19^th July 2023