Hard Facilities Management Responsive Maintenance Contracts Extension
REPORT TO; Assistant Director, Property, Procurement and Commercial
DECISION DATE: 30th September 2024
SUPPORTING ANNEX; This report includes a supporting Annex which contains exempt information as described in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).
PROPOSED RECOMMENDATION
To extend the Hard Facilities Management General Building Responsive Maintenance (including Alarms servicing and maintenance) contracts.
BACKGROUND TO SUPPORT THE RECOMMENDATION
The current Hard Facilities Management Responsive Maintenance contracts established by the former County Council are due to expire at the end January 2025.
A decision is being made to extend the Responsive Maintenance contracts until the 31st January 2026 and the Alarms servicing and maintenance element of the contract until the 31st March 2025 (to enable a procurement exercise and new contract to be in place for this element for the 1st April 2025 – with the Fire and Intruder Alarms procurement a key decision made on the 10th September 2024).
LEGAL AND GOVERNANCE COMPLIANCE
A Gateway 4 report will be considered in accordance with the Council’s Procurement and Contract Procedure Rules.
The contract extensions will be undertaken by the Council’s Procurement and Contract Management and Legal and Democratic Services.
This is a key decision. The proposal to extend the contracts was entered on the forward plan in May 2024.
RECOMMENDATION
That the extension for the Hard Facilities Management General Building Responsive Maintenance (including Alarms servicing and maintenance) contracts be approved.
Hard Facilities Management Contract Extensions – Responsive Maintenance
Katherine Edge, Senior Property Officer
20th September 2024