Hard Facilities Management Responsive Maintenance Contracts Extension

 

 

REPORT TO; Assistant Director, Property, Procurement and Commercial

 

DECISION DATE: 30th September 2024

 

SUPPORTING ANNEX; This report includes a supporting Annex which contains exempt information as described in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

 

PROPOSED RECOMMENDATION

 

To extend the Hard Facilities Management General Building Responsive Maintenance (including Alarms servicing and maintenance) contracts. 

 

BACKGROUND TO SUPPORT THE RECOMMENDATION

 

The current Hard Facilities Management Responsive Maintenance contracts established by the former County Council are due to expire at the end January 2025.

 

A decision is being made to extend the Responsive Maintenance contracts until the 31st January 2026 and the Alarms servicing and maintenance element of the contract until the 31st March 2025 (to enable a procurement exercise and new contract to be in place for this element for the 1st April 2025 – with the Fire and Intruder Alarms procurement a key decision made on the 10th September 2024). 

 

LEGAL AND GOVERNANCE COMPLIANCE

 

A Gateway 4 report will be considered in accordance with the Council’s Procurement and Contract Procedure Rules.

 

The contract extensions will be undertaken by the Council’s Procurement and Contract Management and Legal and Democratic Services.

 

This is a key decision.  The proposal to extend the contracts was entered on the forward plan in May 2024.

 

RECOMMENDATION

 

That the extension for the Hard Facilities Management General Building Responsive Maintenance (including Alarms servicing and maintenance) contracts be approved.

 

 

Hard Facilities Management Contract Extensions – Responsive Maintenance

Katherine Edge, Senior Property Officer

20th September 2024