Stage Lighting Inspection and Maintenance Procurement Exercise

REPORT TO; Assistant Director, Property, Procurement and Commercial

DECISION DATE: 19^th May 2025

SUPPORTING ANNEX; This report includes a supporting Annex which contains exempt information as described in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

PROPOSED RECOMMENDATION

To undertake a procurement exercise to establish a new contract for Stage Lighting Inspection and Maintenance for North Yorkshire Council. 

BACKGROUND TO SUPPORT THE RECOMMENDATION

The previous contracts established by the former County Council are due to expire.  The new contract will include provision to provide all relevant servicing and maintenance for all Council properties as previous contract arrangements expire, as well as provision for Property’s Traded Service Property Solutions Clients. 

A decision will be made to undertake a procurement exercise to establish a new contract for these areas of Compliance and Maintenance.  The procurement will commence in summer 2025 with a view to having a new contract in place for the 1^st February 2026.  It is proposed that the contract will be for a duration of two years with options to extend for a further two-two-year periods (resulting in a maximum contract period of seven years). 

LEGAL AND GOVERNANCE COMPLIANCE

The procurement exercise will be undertaken by the Council’s Procurement and Contract Management Service.

This is a key decision, which is located and published on the Procurement Pipeline.

RECOMMENDATION

That the procurement exercise to establish a new contract for Stage Lighting Inspection and Maintenance be approved.

Compliance and Maintenance Procurement – Stage Lighting

Katherine Edge, Senior Property Officer

9^th May 2025