NORTH YORKSHIRE COUNCIL

 

DECISION RECORD

 

Re: Sub-delegation of Corporate Director of Community Development’s powers – review and adoption of scheme of sub-delegation

 

This record is produced in accordance with the Local Authorities (Executive Arrangements)(Meetings and Access to Information)(England) Regulations 2012

 

This form should be used to record:
§  EXECUTIVE decisions (key or otherwise) taken by an individual Executive MEMBER; and

§  EXECUTIVE decisions (key or otherwise) taken by an OFFICER (either alone or in consultation with an Executive Member), but not those executive decisions of a purely administrative/operational nature;

§  A non-executive decision taken by an OFFICER which falls into one of the following descriptions:-

(i)   under a specific express authorisation; or

(ii)  under a general authorisation to officers to take such decisions and, the effect of the decision is to

·                     grant a permission or licence;

·                     affect the rights of an individual; or

·                     award a contract or incur expenditure which, in either case, materially affects that relevant local government body’s financial position;

but not those non-executive decisions of a purely administrative/operational nature.
 
(One form per decision)

 

 

The following decision has been taken: -

 

 

To review the Corporate Director of Community Development’s scheme of sub-delegation and make the sub-delegations to their Assistant Directors and other senior officers as set out at Appendix 1, subject to any limitations set out therein.   This decision is approved to come into effect on Monday 12 May 2025.

 

 

 

By whom:  Nic Harne, Corporate Director of Community Development

(insert name of Meeting, Member or Officer)

 

On: 7 May 2025

 

 

Was this an executive decision?                                                                YES/NO

If an executive decision, was it also a key decision?                              YES/NO

Does the call-in period apply?                                                                    YES/NO

Have any urgency or call in exemption procedures been followed?     YES/NO

·         If yes, please specify details ……………………………………………………………..

Reasons for decision: -

 

The Officers’ Delegation Scheme and the Constitution procedure rules set out various general and specific executive and non-executive delegations to Chief Officers. The Officers’ Delegation Scheme also permits sub-delegation to other officers within their directorate by Chief Officers (except where expressly excluded).

 

The Constitution provides that any delegations (and therefore sub-delegations) must be exercised in accordance with:

 

·         any instructions given by the Chief Executive Officer;

·         any budgets or policies approved by the Council, and not committing the Council’s budget to growth for future financial years;

·         the Financial, Procurement and Contract and Property Procedure Rules;

·         any legal advice from the Assistant Chief Executive Legal and Democratic Services; and

·         any legal requirements and restrictions.

 

A scheme of sub-delegation from the Corporate Director of Community Development to Assistant Directors and other senior officers has been in place from 1 April 2023 to sit alongside the Constitution. 

 

A clear scheme of delegation, kept under review, is essential for the good governance of the authority and to enable transparent, accountable and lawful decision-making.

 

It is now timely to review and update (as required) the scheme of sub-delegation.

 

 

Details of any alternative options considered and rejected: -

 

 

There is no practical alternative. It would not be practical to not make any sub-delegations to other officers. 

 

It is a matter of good governance to periodically review the scheme of Corporate Director of Community Development’s sub-delegations.

 

 

Conflicts of Interest

 

Please record below details of any conflict of interest declared by a Member or Officer regarding the decision and any dispensation granted by the Standards and Governance Committee or Monitoring Officer in respect of that conflict.

 

Conflict

Dispensation?

 

 

 

 

 

 

 

 

 

 

Background Papers

 

Please attach to this decision record, for publication, the background papers that disclose any facts or matters on which this decision, or an important part of the decision, was based and which were relied on to a material extent in making the decision, but this does not include published works or those which disclose exempt or confidential information (as defined in Access to Information Procedure Rule 10).

 

Publication Date: 8 May 2025

 

Note 1: regarding executive decisions by Executive/Committees/Executive Members and key decisions by Officers: this decision will come into force, and may then be implemented, on the expiry of 5 clear working days after publication, unless any 6 members of the Council object to it and call it in by notice in writing (including e-mail) to the Assistant Chief Executive Legal and Democratic Services.

 

Contact for further information: rachael.may@northyorks.gov.uk

 

To:       PA to the Assistant Chief Executive Legal and Democratic Services - for onward circulation to:

 

            All Members of the Council; All Management Board; All Management Board Personal Assistants; All Senior Managers; All Democratic Services Officers; All Corporate Development Officers; Senior Press Officer; Communications Officer