Decision details

*Re-published: call-in no longer applies* Re: Winter Equipment Framework

Decision Maker: Corporate Director of Business and Environmental Services

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


To proceed with a procurement to establish a Winter Equipment Framework. The Framework will comprise 17 Lots, covering the array of equipment the Council requires to undertake critical repairs and maintenance in the Winter season.

The estimated Framework value is £480,000.
The Framework duration is 4 years.

Reasons for the decision:

*PLEASE NOTE This decision was originally published on or near the date of the decision and so call in no longer applies. It has been re-published as part of the change in committee management system that we use.*

North Yorkshire is England’s largest county, with approximately 8500 kilometres of roads. The Council is responsible for the maintenance of all publically maintainable highways that do not fall within the remit of Highways England (motorways and trunk roads). This responsibility is currently divided between seven highways area offices and an external contractor. A vast range of equipment, vehicles, people, and technical skills are required to undertake this task.

It is essential that an arrangement is in place ahead of the next winter season to ensure the appropriate equipment is available in time in order to undertake those repairs and maintenance, therefore maintaining services and minimising risk and disruption to North Yorkshire residents.

Due to the varied and technical range of equipment required, it is recommended to undertake an open procedure in order to establish a framework agreement with one, or multiple suppliers. This approach offers the best opportunity for the Council’s full range of requirements to be met in the time available.

Alternative options considered:

The purchase of the full range of requirements through YPO was considered. Unfortunately, following conversations with category buyers across three potential framework agreements, it was clear that this was not a viable alternative arrangement as the full range of equipment required could not be purchased. In addition, a number of extra complications such as different framework expiry dates and purchasing mechanisms made the arrangement more complex.

Publication date: 26/04/2021

Date of decision: 26/06/2020