Decision Maker: Chief Executive Officer
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
That:
a) matters pertaining to the Covid19 pandemic be an approved reason
for any Member’s failure to attend meetings of the Council
for a period of six consecutive months from the date of their last
attendance and for it not counting towards the operation of the
automatic vacation of office provisions set out in section 85 of
the Local Government Act 1972; and
b) that this approved reason be reviewed by the end of October
2020; and
therefore Members will not automatically lose their position by not
attending meetings during this period.
*PLEASE NOTE This decision was originally
published on or near the date of the decision and so call in no
longer applies. It has been re-published as part of the change in
committee management system that we use.*
Decision taken by Richard Flinton, Chief Executive Officer, under
his emergency delegated powers and in consultation the Leader and
Group Leaders.
Section 85 of the Local Government Act 1972 provides that if a
member of a local authority fails throughout a period of six
consecutive months from the date of his/her last attendance to
attend any meeting of the authority, s/he shall, unless the failure
was due to some reason approved by the authority before the expiry
of that period, cease to be a member of the authority.
Under his delegated decision making powers in the Officers’
Delegation Scheme in the Council’s Constitution, the Chief
Executive Officer has power, in cases of emergency, to take any
decision which could be taken by the Council, the Executive or a
committee.
On 7 April 2020, the Chief Executive Officer agreed (Decision
record 2020/CEO Emergency Powers/14), amongst other things, that
subject to the successful adoption of a technological solution that
enables the requirements laid out in the relevant regulations to be
complied with, virtual meetings be introduced for the following
committees (where the business either relates to the work being
done by the Council in response to the Coronavirus pandemic or
where a decision cannot be deferred for a compelling reason):
Executive; Planning and Regulatory functions; Audit; and a
sub-committee of the Pension Fund Committee. Only the Executive to
meet as scheduled. The Planning and Regulatory Functions committee
to meet as required to deal with urgent planning applications,
Audit Committee would similarly only meet if required to make an
urgent decision and Pension Fund Committee would form a sub-group
to make decisions relating to changes in investment performance.
All other formal, public committee meetings would be postponed
until September 2020.
Whilst certain meetings are going to be held remotely, not all
Members will be able to attend a formal virtual meeting. Most
Members have been attending informal meetings but this is not
considered under Section 85 of the Local Government Act 1972. It is
therefore deemed appropriate, given the unprecedented Covid19
pandemic circumstances and Government guidelines on social
distancing, for Members to be excused from attending meetings for
six consecutive months without them automatically being
disqualified from being a councillor under the legislation, for
reasons arising out of the pandemic. This would recognise and
comply with Government guidance on social distancing, ensure
democratic openness and accountability in decision making whilst
also taking account of the other important activities undertaken by
Members in helping their communities during the Covid-19
pandemic.
Publication date: 28/04/2021
Date of decision: 05/06/2020