Agenda and draft minutes

County Council - Wednesday, 17th November, 2021 10.30 am

Venue: Remote Meeting

Contact: Daniel Harry 

Items
No. Item

72.

Minutes of the Committee meeting held on 21 July 2021 pdf icon PDF 448 KB

To move that the Minutes of the meeting held on 21 July 2021, having been printed and circulated, be taken as read and be confirmed and signed by the Chairman as a correct record.

Minutes:

It was moved and seconded that the Minutes of the meeting of the County Council held on 21 July 2021, having been printed and circulated, are confirmed as a correct record.

 

The vote was taken using the voting application in Microsoft Teams and the motion was declared carried with 56 for, none against and 3 abstentions.

 

Resolved -

 

That the Minutes of the meeting of the County Council on 21 July 2021, having been printed and circulated, are confirmed as a correct record and that the Chief Executive Officer authorise them using his emergency delegated decision-making powers after taking into account the views of the Members and all relevant information.

73.

Apologies for absence

Minutes:

Apologies for absence were received from County Councillors Backhouse, Baker, Hobson and Metcalfe.

74.

Declarations of Interest

Minutes:

County Councillor Michael Harrison declared two interests: the first that a family member works for the Council’s Health and Adult Services; the second that his employer is one of the companies named in the Treasury Management report. He confirmed that he had received the necessary dispensations from the Standards Committee.

75.

Chairman's Announcements

Any correspondence, communication or other business brought forward by the direction of the Chairman of the Council.

Minutes:

The Chairman welcomed the Honorary Aldermen and members of the public who were watching the live broadcast meeting on the Council’s YouTube channel.

 

The Chairman informed Members of the usual arrangements for the meeting.

 

The Chairman made a number of announcements relating to work that he was doing in his role as Chairman.

 

The Chairman noted the untimely death in August 2021 of former County Councillor John Clark.  John was elected to the county council in 2009 and served two terms until May 2017. He was also a prominent Ryedale District Councillor, first being elected in 2003.

 

County Councillors present noted the contribution that John made to the County Council and the communities that he represented and offered condolences to his family.

 

 

76.

Statement by the Leader of the Council pdf icon PDF 245 KB

Minutes:

County Councillor Carl Les made a statement and answered questions, under Council Procedure Rule 2.3, as Leader of the County Council, a summary of the key points of which had previously been circulated and which appear in the Minute Book (pages 13110 to 13111).

 

77.

Public Questions or Statements

Members of the public may ask questions or make statements at this meeting if they have given notice and provided the text to Barry Khan, Assistant Chief Executive (Legal and Democratic Services) – email: barry.khan@northyorks.gov.uk or in writing to Barry Khan, Assistant Chief Executive (Legal and Democratic Services), County Hall, Northallerton DL7 8AD by midday on Friday, 12 November 2021.  Each speaker should limit themselves to 3 minutes on any item.

 

If you are exercising your right to speak at this meeting, but do not wish to be recorded, please inform the Chairman who will instruct anyone who may be taking a recording to cease while you speak.

 

Minutes:

There were no questions or statements from members of the public.

78.

To consider the report and recommendations of the Executive and make decisions on them pdf icon PDF 300 KB

¨                   Q1 Performance Monitoring Report

¨                   Property Procedure Rules

¨                   Appointments to Outside Bodies and Committees

¨                   Formal Meetings of the Authority’s Committees

Minutes:

Formal Meetings of the Authority’s Committees

 

This item was considered at item 8 on the agenda.

 

Appointments to Committees and Outside Bodies

 

 This item was considered at item 9 on the agenda.

 

Prudential Indicators

 

The recommendation at paragraph 4.2 of the report (page 13115 of the Minute Book) was moved and seconded.

 

A vote was taken using the voting application in Microsoft Teams.  The motion was declared carried with 59 for, none against and no abstentions.

 

Resolved -

 

That the revised Prudential Indicators for the period 2021/22 to 2023/24 as set out in Appendix A to the report to Informal Executive on 31 August 2021 be considered by County Council Members and recommended to the Chief Executive Officer for approval under his emergency delegated decision making powers.

 

Property Procedure Rules

 

The recommendation at paragraph 4.3 of the report (page 13116 of the Minute Book) was moved and seconded.

 

A vote was taken using the voting application in Microsoft Teams.  The motion was declared carried with 59 for, none against and no abstentions.

 

Resolved –

 

That the proposed amendments to the Property Procedure Rules be considered by County Council Members and recommended to the Chief Executive Officer for approval under his emergency delegated decision making powers, as follows:

 

(a)        the suggested amendments to the Property Procedure Rules as set out in Appendix 2 of the report and the suggested consequential amendments to the Executive Members’ Delegation Scheme set out in Appendix 3; and

 

(b)        authority is given to the Assistant Chief Executive (Legal and Democratic Services) to make any further consequential amendments required to the Constitution in light of the changes to the Property Procedure Rules.

 

79.

Formal Meetings of the Authority's Committees pdf icon PDF 379 KB

County Council to review arrangements for holding formal meetings of the Authority’s committees.

Minutes:

The recommendation at paragraph 11.0 of the report (page 13122 of the Minute Book) was moved and seconded.

 

The vote was taken using the voting application in Microsoft Teams.  The motion was declared carried, with 60 for, 2 against and no abstentions.

 

Resolved -

 

That Council Members recommend to the Chief Executive Officer to consider under his emergency delegated powers:

 

1)    The remote access, live broadcast informal meetings of the Council’s committees continue with any formal decisions required being taken by the Chief Executive Officer under his emergency decision making powers and after consultation with Officers and Members as appropriate and after taking into account any views of the relevant Committee Members.

 

2)    The meetings of the Executive revert to in person meetings.

 

3)    The continued use of remote access, live broadcast informal meetings is reviewed periodically, taking into account the level of Covid-19 infections and hospitalisation, with a further report being considered at the Council meeting on 16 February 2022.

 

4)    That the meeting of the County Council on 16 February 2022 is held as an in person meeting, if it is determined to be safe and practical to do so.

 

5)    That the power be delegated to the Chief Executive Officer in consultation with the Leader to determine which committee meetings should be held virtually and which could be held physically, subject to consultation with the relevant committee chair.

80.

Appointments to Committees and Outside Bodies pdf icon PDF 272 KB

Minutes:

The recommendation at paragraph 4.0 of the report (page 13126 of the Minute Book) was moved and seconded.

 

The vote was taken using the voting application in Microsoft Teams.  The motion was declared carried, 59 for, none against and no abstentions.

 

Resolved -

 

That the following appointments be recommended to the Chief Executive Officer for consideration under his emergency delegated powers:

           

Corporate and Partnerships Overview and Scrutiny Committee

County Councillor Andy Paraskos be appointed to the position of Chair of the Corporate and Partnerships Overview and Scrutiny Committee.

 

Transport Economy and Environment Overview and Scrutiny Committee

County Councillor Don Mackay be appointed to the positon of Vice Chair of the Transport Economy and Environment Overview and Scrutiny Committee.

 

Pension Board

That the following appointments be made to the Pension Board:

           

·                     Scheme Member Representative – Sam Thompson (Hambleton DC)

·                     Employer Representative – David Hawkins (York College).

 

81.

To consider the report and recommendations of the Standards Committee pdf icon PDF 400 KB

¨                   Annual Report

Minutes:

The Annual Report of the Standards Committee was considered and the recommendation at paragraph 3.1 (page 13128 of the Minute Book) was moved and seconded.

 

No vote was taken as Council was asked only to note the report.

 

Resolved -

 

That the Annual Report be noted.

 

82.

To consider the report and recommendations of the Pension Board pdf icon PDF 1 MB

¨                   Annual Report

Minutes:

The Annual Report of the Pension Board was considered and the recommendation at paragraph 3.1 (page 13132 of the Minute Book) was moved and seconded.

 

The vote was taken using the voting application in Microsoft Teams.  The motion was declared carried, 61 for, none against and no abstentions.

 

Resolved –

 

(i) the additions to the Terms of Reference for the Pension Board, detailed below,

be approved:-

 

“The Board undertake formal meetings remotely, through an appropriate media platform, and subject to the relevant live broadcast requirements, when circumstances rise that prevent physical meetings from taking place. The Meetings should be wholly remote or physical and should not be undertaken in a hybrid manner.”

 

“Where a matter of serious concern arises regarding compliance or a potential breach of the regulations, the Pension Board must inform the Scheme Manager immediately, and may escalate reporting to the Monitoring Officer, to the National Scheme Advisory Board and the Pensions Regulator if considered necessary and appropriate."

 

(ii) That the Annual Report of the Pension Board be noted.

83.

To consider the report and recommendations of the Audit Committee pdf icon PDF 678 KB

¨                   Annual Report

Minutes:

The Annual Report of the Audit Committee was considered and the recommendation at paragraph 2.1 (page 13160 of the Minute Book) was moved and seconded.

 

A vote was taken using the voting application in Microsoft Teams.  The motion was declared carried with 61 for, none against and no abstentions.

 

Resolved -

 

The Annual Report of the Audit Committee, as set out in Appendix 1, be noted.

84.

To consider the report of the Independent Remuneration Panel on Members' Allowances pdf icon PDF 2 MB

Minutes:

The recommendations at paragraphs 5.8, 6.2 and 7.1 of the report (pages 13178 and 13179 of the Minute Book) were moved and seconded.

 

A vote was taken using the voting application in Microsoft Teams.  The motion was declared carried with 60 for, 2 against and no abstentions.

 

Resolved –

 

1)    That a 1.75% uplift in the value of a unit is applied to the Basic Allowance, increasing a unit from £1,741 to £1,771 (an increase of £30). The Basic Allowance, at 5.825 units, will increase from £10,142 to £10,316 (an increase of £174)

 

2)    That the proposed increase in the value of a unit set out in paragraph 5.8 will also be applicable to all Special Responsibility Allowances

 

3)    That no changes are made to the current arrangements for travel and subsistence allowances.   If at any time, however, staff rates are increased, then a similar increase should be made to the rates in the Members’ Allowances Scheme, to come into effect at the same time.

 

85.

Statements of Executive Members, in the order set out below, followed by the Statements of the Chairmen of the Overview and Scrutiny Committees

Minutes:

The written statements of the Executive Members and Chairmen of the Scrutiny Board and Overview and Scrutiny Committees having previously been circulated were noted.

 

County Councillor Michael Harrison, Executive Member for Health and Adult Services, made a statement and answered questions.  A summary of the key points of which had previously been circulated and which appears in the Minute Book (pages 13184 to 13185).

 

County Councillor Andrew Lee, Executive Member for Public Health, Prevention and Supported Housing, made a statement.  A summary of the key points of which had previously been circulated and which appears in the Minute Book (pages 13186 to 13188).

 

County Councillor Derek Bastiman, Executive Member for Open to Business, made a statement and answered questions. A summary of the key points of which had previously been circulated and which appears in the Minute Book (pages 13190 to 13192).

 

County Councillor Greg White, Executive Member for Climate Change and Customer Engagement, made a statement and answered questions.  A summary of the key points of which had previously been circulated and which appears in the Minute Book (pages 13194 to 13198).

 

County Councillor Gareth Dadd, Executive Member for Finance and Assets and Special Projects, made a statement and answered questions.  A summary of the key points of which had previously been circulated and which appears in the Minute Book (pages 13200 to 13201).

 

County Councillor Janet Sanderson, Executive Member for Children’s Services, made a statement, a summary of the key points of which had previously been circulated and which appears in the Minute Book (pages 13202 to 13204).

 

County Councillor Patrick Mulligan, Executive Member for Education and Skills, made a statement and answered questions. A summary of the key points of which had previously been circulated and which appears in the Minute Book (pages 13206 to 13208).

 

County Councillor Don Mackenzie, Executive Member for Access, made a statement and answered questions.  A summary of the key points of which had previously been circulated and which appears in the Minute Book (pages 13210 to 13211).

 

County Councillor David Chance, Executive Member for Stronger Communities, made a statement and answered questions.  A summary of the key points of which had previously been circulated and which appears in the Minute Book (pages 13212 to 13216).

 

The written statements of the Chairmen of the Scrutiny Board and the Overview and Scrutiny Committees having previously been circulated, and which appear in the Minute Book (pages 13218 to 13231).

 

86.

Executive Member for Health and Adult Social Care and Health Integration - County Councillor Michael Harrison pdf icon PDF 262 KB

87.

Executive Member for Public Health, Prevention and Supported Housing - County Councillor Andrew Lee pdf icon PDF 272 KB

88.

Executive Member for Open to Business - County Councillor Derek Bastiman pdf icon PDF 317 KB

88a

Executive Member for Climate Change and Customer Engagement - County Councillor Greg White pdf icon PDF 425 KB

89.

Executive Member for Finance and Assets and Special Projects - County Councillor Gareth Dadd pdf icon PDF 254 KB

90.

Executive Member for Children's Services - County Councillor Janet Sanderson pdf icon PDF 405 KB

91.

Executive Member for Education and Skills - County Councillor Patrick Mulligan pdf icon PDF 254 KB

92.

Executive Member for Access - County Councillor Don Mackenzie pdf icon PDF 255 KB

93.

Executive Member for Stronger Communities - County Councillor David Chance pdf icon PDF 267 KB

94.

Scrutiny Board (Chairman: County Councillor Stanley Lumley) pdf icon PDF 261 KB

95.

Transport, Economy and Environment Overview and Scrutiny Committee (Chairman: County Councillor Stanley Lumley) pdf icon PDF 259 KB

96.

Scrutiny of Health (Chairman: County Councillor John Ennis) pdf icon PDF 254 KB

97.

Young People Overview and Scrutiny Committee (Chairman: County Councillor Janet Jefferson) pdf icon PDF 352 KB

98.

Care and Independence Overview and Scrutiny Committee (Chairman: County Councillor Karin Sedgwick) pdf icon PDF 268 KB

99.

Corporate and Partnerships Overview and Scrutiny Committee (Vice-Chairman: County Councillor Bryn Griffiths) pdf icon PDF 244 KB

100.

Notices of Motion

There are no Notices of Motion.

Minutes:

No Notices of Motion were received within the deadline.

101.

Council Procedure Rule 10 Questions

Minutes:

There were no Council Procedure Rule 10 questions.

 

 

The meeting closed at 12:25pm.