Decisions

The award of a contract for Leisure Management System for Harrogate Leisure Centres to Gladstone MRM Limited via direct award using GCloud 14.

Initial period is 12 July 2025 – 11 January 2027 with the option for a 6 month extension 12 January 2027 – 11 July 2027

The Value is £185,743.76

To accept a grant from the York and North Yorkshire Combined Authority (YNYCA) to install solar panels on up to four leisure sites, subject to acceptable terms and conditions being received, totalling up to £385,886.

To procure a Project Portfolio Management and Resource System for 3 years, with two optional 2-year extensions (therefore a possibly 7 year contract), through an open tender process.

exempt key decision as it has been published on the procurement pipeline and does not affect communities. Previously called 182-NYC-RS Corporate Planning, Project and Performance Management and Resourcing Solution(s) there has been a change of name to Project Portfolio Management and Resource System

To accept an extension of the current delegation of Local Transport functions from the York and North Yorkshire Combined Authority (YNYCA) until 31 March 2026 and agree the terms of and enters into the associated Agreement in consultation with the Assistant Chief Executive - Legal and Democratic Services.

The offer of £27,500 grant from Keeping Britain Tidy to aid our street cleansing efforts in removing chewing gum is accepted.

The application for the Yorkshire Water Biodiversity Enhancement Fund for an amount of £31,454 is approved

i) The contents of the Equalities and Climate Change Impact Assessment are noted and

ii) grant acceptance from White Rose Forest (WRF) for the sum of £55,527 for the purpose of tree planting, establishment and maintenance is approved

To submit an application to UKSPF for a pilot project offering in-home IT support and instruction, delivered by library staff and volunteers, to users of the home library service.

To accept the recommendation by Councillor Thompson to award £1350 of his Locality Budgets funding to fund a defibrillator at Stanwick

To accept the recommendation by Councillor Jeffels to award £400 of his Locality Budgets funding to fund refurbishment of premises and facilities at Basics Plus

To accept the recommendation by Councillor Knapton to award £1000 of his Locality Budgets funding to fund a path through the village green at Crayke

To accept the recommendation by Councillor Knapton to award £854 of his Locality Budgets funding to fund a defibrillator at Alne Cricket Club

To accept the recommendation by Councillor Taylor to award £500 of his Locality Budgets funding to fund the restoration of a telephone box at Newton on Ouse

To accept the recommendation by Councillor Taylor to award £500 of his Locality Budgets funding to fund Village notice board at Overton

To accept the recommendation by Councillor Hull to award £500 of his Locality Budgets funding to fund cleaning and tidying up vacant allotments at Hartwith Cum Winsley

To accept the recommendation by Councillor Webster to award £1000 of his Locality Budgets funding to fund improvement to Well Village Institute

To accept the recommendation by Councillor Duckett to award £900 of her Locality Budgets funding to fund five tents for 1st Ricall Scouts

To accept the recommendation by Councillor Sedgwick to award £300 of her Locality Budgets funding to fund West Witton Pottery Club

To accept the recommendation by Councillor Sedgwick to award £400 of her Locality Budgets funding to fund West Witton Radio Station – annual licence fee

To accept the recommendation by Councillor Sedgwick to award £400 of her Locality Budgets funding to fund Cemetery improvement at Preston Under Scar

To accept the recommendation by Councillor McCartney to award £300 of his Locality Budgets funding to support the Singing for Pleasure Group.

To accept the recommendation by Councillor Murday to award £1000 of his Locality Budgets funding to fund the Nidderdale Community transport scheme.

To accept the recommendation by Councillor Murday to award £300 of his Locality Budgets funding to fund the restoration of electronic scoreboard at Dacre Banks Cricket Club

To accept the recommendation by Councillor Baker to award £300 of her Locality Budgets funding to fund the purchase of gazebo and chairs for Myton on Swale

To accept the recommendation by Councillor Colling to award £1200 of her Locality Budgets funding to fund the Community open performance of Dr Dolittle in Flasgrave Park

To accept the recommendation by Councillor Jeffels to award £300 of his Locality Budgets funding to fund the Snainton Village Café

To accept the recommendation by Councillor Jeffels to award £500 of his Locality Budgets funding to fund the Moving Forward group which provides a wide ranging support to bereaved and isolated / lonely people of all ages

To apply for Homes England Grant funding under the Affordable Homes Programme for £403,760 for x4 houses for general needs accommodation at Wood Street, Norton which will sit in the HRA.

The purpose of the report is to seek approval for the procurement of a new ‘fit for purpose’ Leisure Management System for the Sports and Active Wellbeing Service (Active North Yorkshire), for 3 years, with two optional 2-year extensions (therefore a possibly 7 year contract), through an open tender process.

Approval to procure a new Leisure Management System.

It is recommended that the Corporate Director – Environment, in consultation with the Corporate Director – Resources, the Assistant Chief Executive Legal and Democratic Services, the Executive Member for Highways and Transportation and the Executive Member for Finance to:

i. agree to enter into the construction contract necessary to deliver the Selby TCF project with Galliford Infrastructure Ltd;

ii. agree to the appointment of external NEC 4 Project Manager and Supervisor roles necessary to deliver the Selby TCF project.

iii. Approve the utilisation of up to £307,000 of the previously agreed NYC reserve to deliver the scheme as per the current Stage 2 contract (i.e. excluding the Park and Plaza)

and;
iv. agree to receive a future report to utilise either the balance of the reserve and / or alternative funding for the re-scoping of omitted elements of the scheme by way of Compensation Event post contract entry.

The school term and holiday dates for the academic year 2025- 2026 have been consulted on.
The Executive Member for Education

i) To approve the term and holiday dates for community, voluntary controlled, community special schools and maintained nursery schools in North Yorkshire as set out in the calendar at Appendix A; subject to the following recommendation

ii) To amend the proposal for the inset day, provisionally scheduled for 4 May 2027, to occur on 4 January 2027, as shown at Appendix A(1)

To accept the recommendation by Councillor Sedgwick to award £400 of her Locality Budgets funding to fund Cemetery Improvements for Preston Under Scar PC

To accept the recommendation by Councillor Sedgwick to award £400 of her Locality Budgets funding to fund the annual licence fee for West Witton Radio Station

To accept the recommendation by Councillor Sedgwick to award £300 of her Locality Budgets funding to fund materials for the Pottery Club at West Witton

To accept the recommendation by Councillor Webster to award £1000 of his Locality Budgets funding to fund the improvement of Well Village Institute

To accept the recommendation by Councillor Jeffels to award £400 of his Locality Budgets funding to fund the refurbishment of premises and facilities for Basics Plus

To accept the recommendation by Councillor Duckett to award £900 of her Locality Budgets funding to purchase 5 tents for the 1st Riccall Scouts

As a member of the York and North Yorkshire Housing Partnership the decision has been made to adopt the York and North Yorkshire Affordable Homes Standard which will be formally launched on 4 July 2025.

To make an Order under section 91(1) of the Local Government Act 1972 temporarily appointing Councillor Angus Thompson, divisional representative for North Richmondshire, to North Cowton Parish Council, to take effect upon the sealing of the Order.

This decision is taken under the delegated powers of the Assistant Chief Executive Legal and Democratic Services and Monitoring Officer.

Agreed for the NEC4 contract between North Yorkshire Council and Watertight Ltd under the EA Property Flood Resilience (PFR) Framework to install PFR measures at a cost of £88k to 10 properties in Scarborough.

To seek approval to:
i. procure a new fuel and fuel tank supplier for Scarborough Harbour following the surrender of the lease by the existing supplier and
ii. delegate authority to the Corporate Director - Environment to enter into a new lease/supply agreement for up to a 15- year period. Initial Term (10 years) Option to extend (5 years).

To enter a call-off contract for a period of two years with an option to extend for a further two years is approved.

That the additions to the Highways Capital Forward Programme for Structural Highway Maintenance identified since the last Highways Capital Programme report dated 12 September 2024, as detailed in Appendix A, are approved.

That the executive Member for the Environment, in line with delegated authority, note the North Yorkshire Council statutory consultation process and;
authorise the submission of the Council’s detailed response to the Department for Energy Security and Net Zero once detailed officer responses have been collated.

Approval to submit a consultation response on behalf of North Yorkshire Council in response to the Department for Energy, Security and Net Zero (DESNZ) Voluntary Carbon and Nature Markets: Raising Integrity consultation.

i. the acceptance of the 25/26 DEFRA National Landscapes statutory grant totalling £953,853 and inform the Assistant Director Resources, under delegation from the Corporate Directors, Resources (Chief Financial Officer) in accordance with grant acceptance guidance is accepted and.

ii. authority is delegated to the Assistant Director for Environmental Services and Transport in consultation with the Executive Member for Managing our Environment to accept additional allocations of funding or to make minor changes to the programme spend under delegated powers.

Award of the contract for Newton Grange Canal (Changeline) Bridge Strengthening to Thomas Armstrong (Construction) Limited

To seek approval to undertake procurement for a framework for the provision of Live in Care.

Approval has been given for the procurement of a framework for Live in Care services for a term of 5 years, with the option to extend for a further 2 years.

To accept the recommendation by Councillor Thompson to award £300 of his Locality Budgets funding for the tidy up of Manfield Village Hall

To accept the recommendation by Councillor Lacey to award £300 of his Locality Budgets funding for mobile defibrillator for Open Country who provide accessible access to cycle rides for visually impaired people

To accept the recommendation by Councillor Hull to award £300 of his Locality Budgets funding for purchase of handheld point of sale tablets for Birstwith Show and other events organised by Birstwith Horticultural Society

To accept the recommendation by Councillor Grogan to award £500 of his Locality Budgets funding for repair to steps leading to the entrance of the South Milford RBL Club

To accept the recommendation by Councillor Lacey to award £300 of his Locality Budgets funding for Events Programme for Zero Carbon Harrogate

To accept the recommendation by Councillor Lacey to award £300 of his Locality Budgets funding for Events Programme for Zero Carbon Harrogate

To accept the recommendation by Councillor Lacey to award £300 of his Locality Budgets funding for Boiler repairs at St Wilfrids

To accept the recommendation by Councillor Thompson to award £400 of his Locality Budgets funding for Holmedale Nature Network – an extensive regeneration f a stream which runs from Newsham and eventually joins the Swale at Skeeby

To accept the recommendation by Councillor Windass to award £500 of his Locality Budgets funding for Colour run fund raiser for Friends of Boroughbridge Primary School Parents and Teachers

To accept the recommendation by Councillor Foster to award £300 of his Locality Budgets funding for a job fair specifically aimed at the Military that are leaving the armed forces

To accept the recommendation by Councillor Jeffels to award £500 of his Locality Budgets funding for outdoor classroom project for Brompton by Sawdon CP school

To accept the recommendation by Councillor Jeffels to award £500 of his Locality Budgets funding for outdoor educational area for Snainton CP School

To accept the recommendation by Councillor Jeffels to award £500 of his Locality Budgets funding for educational books for Wykeham School

To accept the recommendation by Councillor Jeffels to award £500 of his Locality Budgets funding for Langdale End Village Institute – Community hall refurbishment

To accept the recommendation by Councillor Warneken to award £400 of his Locality Budgets funding for Great get together – a gathering of resident in the community from all difference cultures, faither and backgrounds

To accept the recommendation by Councillor Knapton to award £400 of his Locality Budgets funding for Friendliness Initiative – afternoon tea for people, often elderly, who are isolated in the community

To accept the recommendation by Councillor Cunliffe-Lister to award £500 of his Locality Budgets funding for Forest School and Children’s activities

To accept the recommendation by Councillor Parsons to award £500 of his Locality Budgets funding for Toilet refurbishment at Richmond Operatic Society

To accept the recommendation by Councillor Chance to award £500 of his Locality Budgets funding for replacement notice board for Westerdale

To accept the recommendation by Councillor Nolan to award £400 of his Locality Budgets funding for Skipton Eco Rotary day 2025

To accept the recommendation by Councillor Ireton to award £500 of his Locality Budgets funding for electrical installation condition report and PAT testing at St Oswald’s Parish Church, Thornton in Lonsdale

To accept the recommendation by Councillor Ireton to award £750 of his Locality Budgets funding for Austwick Open Gardens

To accept the recommendation by Councillor Sharma to award £750 of his Locality Budgets funding for Barrow Fest – community cohesion to bring people together

To accept the recommendation by Councillor Griffiths to award £500 of his Locality Budgets funding for the installation of Block Paving and Picnic Benches at Great Broughton Playground

To accept the recommendation by Councillor Dadd to award £300 of his Locality Budgets funding for the purchase of a new pool table for use during Thirsk Youth Club sessions.

To accept the recommendation by Councillor Dadd to award £2000 of his Locality Budgets funding for the purchase of a new Cricket Wicket Mower for Thirsk Cricket Club

To accept the recommendation by Councillor Trumper to award £1000 of his Locality Budgets funding for the Wednesday Lunch Club to provide subsidised meals to Whitby residents

To accept the recommendation by Councillor Trumper to award £300 of his Locality Budgets funding for a charity event in Whitby to raise money for the Yorkshire Air Ambulance

To accept the recommendation by Councillor Timothy to award £550 of his Locality Budgets funding for two event taking place at a primary and a secondary school in South Harrogate to help promote cycling.

To accept the recommendation by Councillor Jeffels to award £500 of his Locality Budgets funding for replacement of stock of education reading books with updated new publications for Hackness Primary School

To accept the recommendation by Councillor Jeffels to award £500 of his Locality Budgets funding for replacement of stock of education reading books with updated new publications for East Ayton School

To accept the recommendation by Councillor Harrison to award £500 of his Locality Budgets funding for contribution to the cost of replenishing stock of reusable glasses

To accept the recommendation by Councillor Harrison to award £500 of his Locality Budgets funding to support for rental charges to help establish Hampsthwaite Community Library

To accept the recommendation by Councillor Harrison to award £500 of his Locality Budgets funding to fund the Killinghall WI Centenary Activities

a) The nomination for NYCACV0059 The Dawnay Arms, Shipton by Beningbrough is successful and meets the definition of community value as detailed in the Localism Act 2011
b) It should be placed on the North Yorkshire Council Assets of Community Value List of Successful Nominations

To provide Scarborough Athletic Football Club with a grant payment of £13,155. This is a match funding contribution to the works required to temporarily upgrade Bridlington Town Football Club to enable SAFC to continue to play league games whilst the pitch at the Scarborough Sports Village, on which they have an agreement to play, is remedied. The remainder of the funding is being provided by the Football Foundation.

To accept the recommendation by Councillor Arnold Warneken to award £400 of his Locality Budgets funding to fund the Great get together which is a gathering of resident in the community from different cultures, faiths and background. The Grant would be sponsoring the circus and children activities.

To accept the recommendation by Councillor Stuart Parsons to award £500 of his Locality Budgets funding to fund the refurbishment of toilets for Richmond Operatic Society.

To accept the recommendation by Councillor David Chance to award £500 of his Locality Budgets funding to fund the Replacement Notice Board for Westerdale by Danby PC.

The required 10-year review of the Starbeck Grant fund with the Residents Association has been completed.

There are three main changes for this year’s grant allocation, amounts have doubled to a maximum of £400 for individuals and to £2,000 for groups. Following discussions with the Residents Association on how the local community could best benefit from the funds, it has been recommended we draw down a maximum of £60,000 from the capital funds to offer larger grants for capital projects, this new opportunity would offer grants of up £20,000.

Amendment to the Corporate Director of Community Development’s scheme of sub-delegation, as follows:

• Contracts Grants and Tenders – Gateway approval – ‘Further sub-delegations’ have been deleted, as only Assistant Directors can be sub-delegated

• Director Recommendation – Exemption to requirement to invite bids for the award of a contract – amended to 'non-delegated'

To approve the continuation of cultural grants for key cultural organisations for a further three year period.

To award cultural grant agreements consistent with inherited arrangements, and as set out in the report dated 11 June 2025, for financial years 2025/26 to 2027/28.

To submit an Expression of Interest to the Arts Council MEND Fund round 5, for a schedule of external repairs to the Royal Pump Room Museum, Harrogate.