Decisions

That amendments to the Housing Complaints Policy be approved.

a) The nomination for NYCACV0075 Starbeck Swimming Pool, Harrogate, HG2 7JF is successful and meets the definition of community value as detailed in the Localism Act 2011

b) It should be placed on the North Yorkshire Council Assets of Community Value List of Successful Nominations

The purpose of this report it to seek approval from the Corporate Director of Community Development to reprocure North Yorkshire Council’s Site and Event Security provision. The current framework agreement is due to expire on 31 December 2026.

The Corporate Director Community approves the commencement of procurement for the provision of North Yorkshire Council’s Site and Event Security provision. The current framework agreement is due to expire on 31 December 2026.

The Authority proceed with a competitive procurement process for the procurement of a new legal caseworks management system.

The Authority will extend the existing contract for Radio Frequency Identification (RFID) Self Service kiosks provided in Libraries by Bibliotheca for 3 years. The extension will take effect from 1 April 2026 and will continue until 31 March 2029.

The extension value is £150,838.56 inclusive of VAT.

To approve North Yorkshire Council’s Rent Setting Policy, which sets out a clear and transparent county-wide approach to setting the rent charged for its Social Rent, Affordable Rent and Shared Ownership properties as a landlord. The policy clarifies the statutory and regulatory obligations which the Council will follow and ensure that a fair and consistent approach is adopted across all housing management areas.

Approval to adopt the proposed North Yorkshire Council Rent Setting Policy and delegate authority to the Corporate Director for Community Development to make minor amendments to the policy as required by changes in regulation or legislation.

To approve the Mutual Exchange Policy for North Yorkshire Council, which sets out a consistent and transparent county-wide approach to managing tenant mutual exchanges following local government reorganisation, ensuring compliance with statutory duties.

Approval to adopt the proposed Mutual Exchange Policy and delegate authority to the Corporate Director for Community Development to make minor amendments to the policy as required by changes in regulation or legislation.

Approval is required to procure an organisation to deliver community management support for the North Yorkshire elements of the Get York North Yorkshire Working Trailblazer programme.

Approval has been given to procure an organisation to deliver community management support for the North Yorkshire elements of the Get York North Yorkshire Working Trailblazer programme.

To seek approval to award a combined contract for the demobilisation of Foregill Bridge, Arkengarthdale and other nearby retaining wall schemes (Skelton South, Side Bank Wood, Clapgate, Roebeck, Thornton Gill, Mirk Fell, Keld Heads Flue and West Stonesdale) using an NEC 4 ECC Option E contract through the CECF 2021 Lot 3 for the works provided

To award a combined contract for the Foregill Bridge demobilisation and other close by bridge and retaining wall schemes (Skelton South, Side Bank Wood, Clapgate, Roebeck, Thornton Gill, Mirk Fell, Keld Heads Flue and West Stonesdale).

To award a combined contract for the Foregill Bridge demobilisation and other close by bridge and retaining wall schemes (Skelton South, Side Bank Wood, Clapgate, Roebeck, Thornton Gill, Mirk Fell, Keld Heads Flue and West Stonesdale).

To seek approval to:

1. apply for 100% grant funding of £7,147,000 + 10% contingency (£714,000) from Flood Defence Grant in Aid (FDGIA) administered by the Environment Agency to continue the North East Coastal Monitoring Programme into its 4th phase of delivery through the NYC lead North East Coastal Observatory;

2. if approval is granted and upon award of grant, Executive is asked to accept the funding or delegate authority to accept the award to the Executive Member – Highways and Transportation under the terms and conditions provided

3. notify the Authority that this grant application forms part of joint national funding business case to be developed on behalf of the Coastal Groups of England and undertaken by the lead partners of the National Network of Regional Coastal Monitoring Programmes of England, of which NYC is one. The wider national business case combined value is c.£77million + (additional Risk allowance at the 95th %ile).

To award the contract for the delivery of the coordination of the Holiday Activity and Food Programme to North Yorkshire Sport Ltd

To detail the outcomes of the statutory consultations carried out by the council, on the revised school organisation arrangements proposed for several primary school federations within the county, and to ask the Executive Committee (or if there are no objections to the proposals, the Executive Member for Education Learning and Skills) to take a final decision on the proposals

The Executive Member for Education, Learning and Skills resolves that the legislation relating to prescribed alterations and discontinuation of the schools has been satisfied and there can be a determination of the statutory organisation proposals
That the following statutory proposals should be determined,
BAWB (Bainbridge, Askrigg and West Burton) Federation
That West Burton Church of England (Voluntary Controlled) Primary School should
be closed with effect from 31 March 2026
That the age range of Bainbridge Church of England Primary should be changed
from 3-11 to 3-7 such that it should become Bainbridge Church of England Infant
and Nursery School
That the age range of Askrigg Voluntary Controlled Primary School should be
changed from 4-11 to 7-11, such that it should become Askrigg Voluntary
Controlled Junior School
That the two remaining schools should have a shared catchment area that
comprises an amalgamation of the current catchment areas of the three schools
The PAN will be 15 at both Bainbridge Church of England Infant and Nursery
School and Askrigg Voluntary Controlled Junior School to reflect the pupil number
Forecast
Confidential
OFFICIAL - SENSITIVE
Reeth and Gunnerside Schools Federation
That the age range of Reeth Community Primary School is changed from 3-11 to
3-7, such that the school becomes Reeth Community Infant School
That the age range Gunnerside Methodist (Voluntary Controlled) Primary School
is changed from 4-11 to 7-11, such that the school becomes Gunnerside
Methodist (Voluntary Controlled) Junior School
That the schools should have a shared catchment area, comprising an
amalgamation of the existing schools’ current catchment areas
The PAN will be 15 at each school, to reflect the combined pupil forecast
The Federation of Middleham (VA) & Spennithorne (VC) CE Primary Schools
Statutory Proposals
That the age range of Spennithorne Church of England (Voluntary Controlled)
Primary School be changed from 4-11 to 4-7 such that the school becomes
Spennithorne Church of England Infant School
That the age range of Middleham Church of England (Voluntary Aided) Primary
School be changed from 4-11 to 7-11 such that the school becomes Middleham
Church of England (Voluntary Aided) Junior School
That the schools would have a shared catchment area, comprising an
amalgamation of the existing schools’ current catchment areas
The PAN will be increased to 20 places at each school
That the status of Spennithorne Church of England School is changed from
Voluntary Controlled to Voluntary Aided.
The Synergy Schools Federation
That Leeming and Londonderry Community Primary School be closed with effect
from 13 April 2026, and be amalgamated with Aiskew Leeming Bar Church of
England (Voluntary Controlled) Primary School
That Aiskew, Leeming Bar Church of England Primary School be enlarged onto
the site of the Leeming and Londonderry Community Primary School with effect
from 13 April 2026

That the schools would have a shared catchment area, comprising an amalgamation of the existing schools’ current catchment areas

The PAN for the school will be 15.

It is noted that Executive approved on 16 December 2025
That subject to the final approval of the proposals in paragraph 19.1 above, the following home to school travel discretionary arrangements be approved:

i) That the Council provides discretionary travel for children, already assessed as eligible for travel and on roll at schools on 1 September 2026, within the BAWB (Bainbridge, Askrigg and West Burton) Federation, Reeth and Gunnerside Schools Federation and The Federation of Middleham (VA) & Spennithorne (VC) CE schools for the duration of their education at the schools within the federation, subject to there being no change in their circumstances.
ii) That the Council approves through its discretion a ‘nearest gate in the federation’ policy for home school transport to Reeth and Gunnerside schools, which would be conditional upon the Reeth and Gunnerside Schools Federation continuing to provide support with inter-school transport where that is required.

In reference to paragraph 2.2 point 15 of the report dated 24 March 2026 it was considered that consultation was necessary to consider the request by the Federation of Middleham and Spennithorne Primary Schools for discretion under the Home to School Travel Policy before this could be determined.

Therefore the following decision has been taken by the Corporate Director of Children & Young Persons Service in consultation with the Executive Member for Education Learning and Skills agreed to undertake a consultation regarding discretion for a ‘nearest gate in the federation’ for home to school travel arrangements to Middleham and Spennithorne schools which would be conditional upon the Federation of Middleham (VA) and Spennithorne (VC) CE Primary Schools continuing to provide support with inter-school transport where that is required under the home to school travel policy proposed by the Governing body of The Federation of Middleham (VA) and Spennithorne (VC) CE Primary Schools as a result of these statutory organisation proposals.

To approve the acquisition of Resolution House, in accordance with the Heads of Terms set out in Private & Confidential Appendix A to the Executive Report published on Tuesday 17 March 2026, noting the recommendation of Overview and Scrutiny on Thursday 26 March 2026 not to uphold the call in.

To abandon the Procurement under the Concession Contract Regulations 2016 (CCR 2016)

The Authority has undertaken a detailed review of the procurement process initiated in November 2024 for the provision of electric vehicle (EV) charging infrastructure. Following this review, the Authority has determined that the procurement must be abandoned in accordance with Regulation 40 of the Concession Contract Regulations 2016 (CCR 2016) . The decision has been reached based on the following material considerations:
1. Significant Changes in the EV Market Landscape
Since the procurement commenced, the EV charging market has undergone fundamental change, including shifts in ownership among charge point operators and associated implications for commercial modelling. These developments have resulted in the need for substantial amendments to the proposed contract terms to ensure they reflect current market conditions. As these changes are material in nature, the contract is no longer deliverable in its current form.
2. Concerns Regarding Scheme Viability and Wider Economic Conditions
Delays in the procurement process, combined with uncertainty surrounding the viability of key scheme deliverables, have raised concerns about the overall feasibility of continuing with the current approach. In addition, global volatility in energy tariffs has introduced further risk, making continuation of this procurement economically unviable for the Authority at this time.
3. Inability to Meet Key Objectives of the Council’s EV Strategy
The current procurement approach would not successfully achieve several core elements of the Council’s EV Strategy. Proceeding without addressing these gaps would risk failing to deliver the strategic, commercial, and operational outcomes required.
4. Additional Market and Contractual Factors
o Ownership of electricity meters: Under the existing structure, the Authority retains ownership of electricity meters, a position that is no longer operationally or commercially desirable.
o Standing charges and commercial impact: The market is experiencing notable increases in standing charges, including instances where these are uncapped. This trend significantly affects project viability and requires contractual mechanisms that are not currently reflected in the existing procurement documentation.
o Market evolution: The EV charging sector has shifted at pace, and the market picture today is materially different to when the procurement commenced. A revised approach is required to ensure alignment with current supplier models and market realities.

a) The nomination for NYCACV0074 Borough Bowling Club, Manor Road, Scarborough, YO12 7RY is successful and meets the definition of community value as detailed in the Localism Act 2011

b) It should be placed on the North Yorkshire Council Assets of Community Value List of Successful Nominations

To accept grant funding from the York and North Yorkshire Combined Authority from the Brownfield Housing Fund for 4 housing schemes, which will provide a total of 39 new affordable homes

Approval has been granted to accept Brownfield Housing Funding from the York and North Yorkshire Combined Authority of £799,000

To report on the outcome of the Experimental Traffic Regulation Order (ETRO) and seek approval to make parts of the ETRO permanent.

The following were approved:

i. the introduction of a Permanent Traffic Regulation Order to prohibit the waiting of motor caravans between the hours of 11pm to 7am at the locations shown on the plans contained in (Appendix B);

ii. the Assistant Chief Executive (Legal and Democratic Services) be authorised to seal the relevant Traffic Regulation Order considering the objections received and that where possible the objectors are notified within 14 days of the order being made; and

iii. consultations on the introduction of Traffic Regulation Orders, similar in nature to the ETRO at key residential locations in Scarborough are commenced. These locations will be based on existing survey data and discussions with the local Members.

To make an Order under section 91(1) of the Local Government Act 1972 temporarily appointing Councillors Angus Thompson and Carl Les to Skeeby Parish Council, to take effect upon the sealing of the Order.

This decision is taken under the delegated powers of the Assistant Chief Executive Legal and Democratic Services and Monitoring Officer.

The retention of grant funding of £110,668, by the group previously awarded to the group for a Community Housing project, through a grant variation, in order to help fund the development of 4 affordable homes in Langthwaite. This retention is subject to the group fulfilling delivery conditions.

That £94,835 is awarded from the Community Housing Fund to the Craven Community Land Trust for the acquisition and associated costs of 2 properties on Stackhouse Lane, Giggleswick.

The proposed variation to hackney carriage and private hire licence fees is approved without modification, effective from 1 April 2026.

To seek acceptance of the £181,433 grant offered from Active Travel England to fund Bikeability cycle training across the county for 2026 - 2027.

Authorised acceptance of the recurring Bikeability Grant of £181,433 for the financial year 2026-27 and note the Council contribution required of £69,000 to be funded from Civil Parking Enforcement (CPE).

That officers pursue alternative delivery models to be implemented by April 2027.

To allow a Discretionary Top Up Grant of £44,951.79 to enable a ground floor extension to provide a separate bedroom and bathroom for a disabled child along with a specialist bath and ramp. Total value of the adaptations will be over £50K with the mandatory and discretionary funding in place.

The acceptance of a grant offer from MHCLG of £92,340.78 to assist in the Planning Development function.

The proposal to agree the process to identify disagreement resolution and mediation services across North Yorkshire

For the Corporate Director of Children and Young People’s Services in conjunction with the Executive Member for Children and Families to commence a process to procure a high-quality disagreement resolution and mediation service for parents and young people with special educational needs

To approve proposed changes to the North Yorkshire Council leasing arrangements for local authority-maintained schools in order to comply with International Financial Reporting Standards (IFRS) accounting requirements.

The Executive Members for CYPS have considered and approved the changes to the North
Yorkshire Council accounting arrangements for leases for local authority-maintained
schools.

The Corporate Director Resources in consultation with the Leader, Deputy Leader (Executive Member for Finance) and Chief Executive to approve loan facility draw down by Brierley Homes of £300k at the usual commercial rate of interest to ensure Brierley Homes has appropriate cashflow over the short term in line with demonstration of need. This is a drawdown of the loan facility previously agreed on 16 September 2025 and not additional loan being approved.

To approve and adopt the Safeguarding Procedure for the Housing Service and proceed with implementation.

Acceptance of funding to the amount of £327k of the Environment Agency Grant in Aid to enable scheme development during 2025/26, subject to appropriate terms and conditions being received.

Not open to call-in as earlier decision implemented.

a) The nomination for NYCACV0073 The Golden Lion, Main Street, Helperby, York, YO61 2NT is successful and meets the definition of community value as detailed in the Localism Act 2011

b) It should be placed on the North Yorkshire Council Assets of Community Value List of Successful Nominations

a) The nomination for NYCACV0072 Rathmell Old School, Settle is successful and meets the definition of community value as detailed in the Localism Act 2011

b) It should be placed on the North Yorkshire Council Assets of Community Value List of Successful Nominations

Seek approval to consult on proposals to add SEN Resource Base (known locally as TMP) to the designation of the following schools:
• St Martin’s Church of England Primary
• Selby High School
• Thirsk School and Sixth Form
• Alverton Primary School

• to consult publicly on school organisation proposals to add provision for Special Educational Needs by providing new Special Resourced provision at St Martin’s Church of England Voluntary Aided Primary School, Scarborough and Selby High School.

• to consult publicly on school organisation proposals to transfer the responsibility of the existing Special Resourced provision based at Thirsk School and Sixth Form from the Hambleton and Richmond Pupil Referral Service to Thirsk School.

• to consult publicly on school organisation proposals to increase the number of places at the existing Special Resourced provision at Alverton Primary School, Northallerton, from 8 to 16 places.

This report seeks approval to procure a provider for the management of Gypsy, Roma and Traveller (GRT) sites across North Yorkshire.
This procurement will appoint a provider to:
•Manage North Yorkshire Council’s GRT sites.
•Deliver integrated domestic abuse support.
The provider will be responsible for:
•Day-to-day site management and operational staffing.
•Delivering IDVA/ISVA-standard domestic abuse support.
•Providing group sessions, parenting support, and educational activities.
•Supporting a “Whole Family Approach” to improve outcomes for victims and children.
The domestic abuse support element is grant funded and subject to future funding availability.
The current contract with Horton Housing is due to expire. A new procurement is required to ensure continuity of service and compliance with procurement regulations. The service is essential to support vulnerable residents and maintain safe, well-managed sites.
The provider will collect rent directly from residents and manage tenancy agreements. They will also manage utility contracts, sub-metering, and recharges to tenants, ensuring accurate billing and payment to suppliers.
The domestic abuse support element is funded through an annual grant of £50,000. However, this funding is not guaranteed for the full contract term and is subject to annual confirmation.
The contract will run for an initial period of two years, with the option to extend for up to two additional one-year periods, subject to performance and funding availability.

To approve the procurement of a single supplier contract to deliver Gypsy, Roma and Traveller (GRT) site management services, including associated domestic abuse support, and agreement to enter into a contract, in accordance with the Council’s Procurement and Contract Procedure Rules, for the management of Gypsy, Roma and Traveller sites across North Yorkshire.

To confirm Highways

Approvals were confirmed for:
i.a 3.4% increase in appropriate fees and charges as outlined in Appendix A of the report
ii.introduction of a new charge for Streetworks Register searches
iii.increase in charges for Section 50 and Section 171 Licences and the processing of Temporary Traffic Regulation Orders.

To:
1.Confirm highway schemes to be delivered in 2026/27 as part of the highways capital programme
2.Agree the addition of new schemes to the highway capital forward programme
3.Confirm schemes that are being funded by from the Local transport Grant in 26/27 and provide an overview of potential future schemes.

Approval for:
i.additions to the Highways Capital Forward Programme in Appendix B
ii.annual programme for delivery in 26/27 – Appendices C to K
iii.proposed schemes for 26/27 Local Transport Grant (LTG), and
iv.proposed funding allocation for future LTG schemes
and an update was provided on the delivery of the 2025/26 Highways Capital Annual Programme including schemes that have been moved into future years annual programme.

The decision has been taken to update and amend an existing Service Level Agreement (Agreement for the provision of umbrella body disclosure services) between North Yorkshire Council (NYC) and external customers in relation to the provision of, and process of DBS applications.

Approval for the submission of a funding application to the YNYCA’s Local Authority High Streets Fund for £250,000 to support delivery of the Whitby Parking project

Approval for the submission of a funding application to the YNYCA’s Local Authority High Streets Fund for £55,000 to support delivery of the Whitby Old Town Hall project

Approval for the submission of a funding application to the YNYCA’s Local Authority High Streets Fund for £250,000 to support delivery of the Skipton Canal Waterfront – Phase 2 project

Approval for the submission of a funding application to the YNYCA’s Local Authority High Streets Fund for £250,000 to support delivery of the Ripon Market Place project

Approval for the submission of a funding application to the YNYCA’s Local Authority High Streets Fund for £250,000 to support delivery of the Richmond Market Place project

Approval for the submission of a funding application to the YNYCA’s Local Authority High Streets Fund for £200,000 to support delivery of the Harrogate H2O: Past, Present, Future in Flow project

Approval for the submission of a funding application to the YNYCA’s Local Authority High Streets Fund for £250,000 to support delivery of the High Street Improvements in Sherburn in Elmet project

To seek approval of North Yorkshire Council Pest Control Fees for 2026/2027

Pest Control Fees 2026-27 are approved, as detailed in Appendix A of the report subject to the following amendments to the Education Annual Contracts to increase by 5% (with rounding to the nearest pound) which is consistent with the other treatment fees for schools:
• Education Comprehensive Package (NY Local Authority Schools) now £420.00
• Education Comprehensive Package (Non-Local Authority Schools) now £505.00
• Education Comprehensive Package (Outside NY Boundaries) Quote

The amendments are to ensure the service costs are adequately covered by the fees.

The contract for the provision of the shared cost AVC scheme for employees in the Local Government Pension Scheme to further save towards their retirement will expire on 2 May 2026. The Authority is looking to re-procure a contract for the continued provision of this scheme.

There are currently 518 employees with salary sacrifice agreements in place for this scheme. The continued offer will ensure current and future employees retain the option of saving towards their retirement on top of their LGPS, while making savings on their tax and National Insurance contributions. The council also achieves savings via employer national insurance savings arising from those participating in the scheme and the reduction on their gross pay.

The decision to be taken relates to procurement of the scheme which has a significant published contract value, with the council paying costs to administer the scheme as a percentage of the value of the salary sacrificed sums. Based on current council costs and trends in increasing employee participation, this will potentially reach and go beyond £500k over the course of the contract of 4 years. Additionally, savings arising from participation in the scheme were £262.5k in 24/25 and are projected to be £340k in 25/26 and follow a similar trend in future years.

This is an in/out spend resulting in the council saving on the participation rather than spending from existing budgets.

To undertake a procurement exercise for the Shared Cost Additional Voluntary Contributions scheme. The current contract arrangements end on 2 May 2026.

To approve a Discretionary Top-Up Grant of £24,781.20 to support a ground-floor extension providing a bedroom and ensuite bathroom for a partially wheelchair dependent parent. The adaptation will also enable an autistic child, who currently disrupts his sibling at night, to have a separate bedroom. With both mandatory and discretionary funding, the total cost of the adaptations will exceed £50,000.

Pest Control Fees 2026-27 are approved, as detailed in Appendix A of the report subject to the following amendments to the Education Annual Contracts to increase by 5% (with rounding to the nearest pound) which is consistent with the other treatment fees for schools:
• Education Comprehensive Package (NY Local Authority Schools) now £420.00
• Education Comprehensive Package (Non-Local Authority Schools) now £505.00
• Education Comprehensive Package (Outside NY Boundaries) Quote

The amendments are to ensure the service costs are adequately covered by the fees.

Fees for North Yorkshire Council’s Regulatory Services 2026-27 are approved as detailed in Appendix A of the report.

Acceptance of £179,450 from the Yorkshire Regional Flood and Coastal Committee Local Levy to undertake a Property Flood Resilience (PFR) scheme for individual properties at significant tidal and main river flood risk around the Whitby Harbour subject to acceptable terms and conditions being received.

To notify of the intention that following acceptance and drawing down of the funding following approval of the business case, North Yorkshire Council will enter into contract with specialist PFR installers Watertight International Ltd to implement the scheme.

To seek approval of North Yorkshire Council Bereavement Service fees for 2026/27

The revised fees and charges for the Bereavement Service, as detailed in Appendix A of the report, are approved.

To seek approval of North Yorkshire Council Registration Service fees for 2026/2028

The fees and charges for Ceremonies and Premises in the Registration Service as detailed in Appendices A and B of the report, are approved.

Approval to apply to Keeping Britain Tidy (KBT) for funding of £27,500 to purchase specialist chewing gum removal equipment.

To seek approval of the North Yorkshire Council Regulatory Services fees for 2026/2027.

Fees for North Yorkshire Council’s Regulatory Services 2026-27 are approved as detailed in Appendix A of the report.