Decisions

To undertake an open procurement process under the Light touch regime to reprocure a contract of the provision of Young people’s Pathway 2 and Emergency and Extended Supported Lodgings.

To agree the procurement of Pathway 2, at the same number of units as currently receiving and for the funding for the service to be shared between Housing and CYPS.

Approval was given for the direct award of the contract for the provision of technology enabled care services
This decision was taken under urgency procedures and the call in exemption procedure applied.

To approve the extension of the Independent Living Skills Housing Support contract for an additional 12 months from September 2025.

Approval has been given for the extension and uplift of the Independent Living Skills Housing Support contract for an additional 12 months.

The Beyond Carbon bid for £42,000 for the IT Function Carbon Model is approved.

The proposal to install a new cattle grid in Cropton, North Yorkshire for the purposes of controlling the passage of animals along the highway has been approved.

Whilst objections were received, they had all been considered and ameliorated by the design and location of the cattle grid.

Approval is required to hold an open procurement for an Independent Advocacy Provider.
The service is required to meet our legislative duties.

Approval has been given to procure an independent advocacy provider from April 2026.

The service will have the following elements:
Care Act Statutory Advocacy;
1.2 Representative Advocacy;
Independent Mental Capacity Advocacy (IMCA);
Deprivation of Liberty (DoLS) Safeguard
Relevant Person’s Representative (RPR);
Independent Mental Health Advocacy (IMHA

To approve the extension of the Resettlement and Community Safety (RACCS) contract for an additional 12 months from September 2025.

Approval has been given for the extension and variation of the Offenders Supported Housing Services contract (RACSS) for an additional year.

To discontinue the procurement procedure for provision of a Data Architecture Solution.

BT have advised NYC that they intend to remove some more last at site payphones and kiosks within North Yorkshire. BT have placed 90 day Notices in further payphone kiosks across the authority. The Council has the opportunity to consider these payphones and kiosks and either to support BT with the removal or object to the removal.

Approve the North Yorkshire Council response on BT payphones (August 2025) in the former Richmondshire and Hambleton areas - with the additional information submitted.?

To accept the recommendation by Councillor Phillips to award £300 of her Locality Budget funding to fund The Seamer church warm room

To accept the recommendation by Councillor Thompson to award £400 of his Locality Budget funding to fund the renewal of the equipment at Whashton Quoits club.

To accept the recommendation by Councillor Barrett to award £500 of his Locality Budget funding to fund the Glusburn Institute Luncheon club room hire.

To accept the recommendation by Councillor Foster to award £550 of his Locality Budget funding to fund the new flooring in Hipswell village hall

To accept the recommendation by Councillor Schofield to award £500 of his Locality Budget funding to fund Harlow hills Allotment association composting toilet.

To accept the recommendation by Councillor Jordan to award £800 of his Locality Budget funding to fund the Carlton neighbourhood development plan

To accept the recommendation by Councillor Jordan to award £800 of his Locality Budget funding to fund the replacement of the defib storage unit for Hirst Courtney Parish Council

To accept the recommendation by Councillor Phillips to award £300 of her Locality Budget funding to fund the new planters and refurbishment of existing plants for Irton Parish Council

To provide funding to Lealholm Community Land Trust to deliver Community Led Housing.

To award, subject to compliance with the Subsidy Control Act 2022, a grant of up to
£840,000 to Lealholm Community Land Trust for the development of the Lealholm
community-led housing scheme and to enter into the associated grant agreement.

a) The nomination for NYCACV0062 The Wadkin Arms, Osgodby is successful and meets the definition of community value as detailed in the Localism Act 2011

b) It should be placed on the North Yorkshire Council Assets of Community Value List of Successful Nominations

(i) It was agreed that there are currently matters where the draft Regulation 14 (Pre-Submission) Neighbourhood Development Plan does not meet the basic conditions.
(ii) Following consultation with the Ward Member it was agreed to provide representations to Bulmer Parish Council regarding the Regulation 14 (Pre-submission) draft version of the Bulmer Neighbourhood Development Plan.

The proposed new fees and charges relating to North Yorkshire Council’s primate licensing is approved, as set out below:
Primate licence (new or renewal), three years £440
Primate licence (variation) £170

To accept the recommendation by Councillor Peacock to award £300 of her Locality Budget funding to fund a passing place to be repaired with quarry waste

To accept the recommendation by Councillor Packham to award £1000 of his Locality Budget funding to fund the insurance for the community minibus in Sherburn in Elmet.

To accept the recommendation by Councillor Swannick to award £1000 of his Locality Budget funding to fund The Thursdays at the Coliseum project.

To accept the recommendation by Councillor Peacock to award £500 of her Locality Budget funding to fund Marrick priory with a Defibrillator for passing hikers and the community

To accept the recommendation by Councillor Hugill to award £590 of his Locality Budget funding to fund Seamer village hall community summer holiday activities.

That Escrick Parish Council and Thornthwaite with Padside Parish Meeting be included within the Community Governance Review (CGR) and the terms of reference be amended accordingly.

That West Witton Parish Council be removed from the terms of reference, following notification from the Parish Council that a CGR is no longer required.

This decision is taken under the delegated powers of the Assistant Chief Executive Legal and Democratic Services and Monitoring Officer.

The Corporate Director Community Development in consultation with the Assistant Director Resources (Community Development) approved the submission of an Online Expression of Interest, and if successful an application for funding of £165,000 from the Arts Council’s Creative Foundations Fund for the introduction protective security measures at Scarborough Spa.

The proposed new fees and charges relating to North Yorkshire Council’s pavement licensing is approved, as set out below:

Pavement licence (grant), two years £400
Pavement licence (renewal), two years £305

The purpose of this report it to seek approval from the Assistant Director of Culture and Leisure to reprocure North Yorkshire Council’s Medical Event Provision. The current framework agreement is due to expire on 31st March 2026.

To proceed with a competitive tendering process to establish a framework for medical provision at council-owned venues and events.

To award a works contract to Hinko Construction Ltd for the reconstruction of Beggars Wife North Bridge. The contract is a NEC4 ECC Option A contract for a sum of £159,198.15.

Award of the contract for Newton Grange Canal (Changeline) Bridge Strengthening to Thomas Armstrong (Construction) Limited

To start strengthening works to Newton Grange Canal Bridge prior to gaining Listed Building Consent. The bridge is owned by the Canal and River Trust and they have consented to works being carried out

To accept the recommendation by Councillor Packham to award £975 of his Locality Budget funding to fund new resources for the children of Peter Pan nursery school

To accept the recommendation by Councillor Parsons to award £2,500.00 of his Locality Budget funding to fund Richmondshire lower school restoration

To accept the recommendation by Councillor Webster to award £500 of his Locality Budget funding to fund Snape Men’s shed

To accept the recommendation by Councillor Baker to award £400 of her Locality Budget funding to fund emergency and tractor entrance to Bagby allotments

To accept the recommendation by Councillor Moorhouse to award £1,320.00 of her Locality Budget funding to fund the installation of satellite broadband to St Cuthberts church Kildale

To accept the recommendation by Councillor Broadbent to award £300 of his Locality Budget funding to fund the green hire purchase at The Gambart Baines Crown Green bowling competition

To accept the recommendation by Councillor Cattanach to award £2,000.00 of his Locality Budget funding to fund public footpath bridge repairs and replacement.

To accept the recommendation by Councillor Duckett to award £2,933.00 of her Locality Budget funding to fund Barlby CP school with SEND play equipment and library books.

To accept the recommendation by Councillor Andrews to award £800 of her Locality Budget funding to fund set up costs for Pickering Pre-school

To accept the recommendation by Councillor Packham to award £1,250.00 of his Locality Budget funding to fund the weekly food bank service at Sherburn in Elmet community Larder

To accept the recommendation by Councillor Cunliffe-Lister to award £500 of her Locality Budget funding to fund the purchase of a VAS sign in Burnt Yates village

To accept the recommendation by Councillor Cunliffe-Lister to award £500 of her Locality Budget funding to fund information boards and maps for The Fountains Benefice Group of churches.

To accept the recommendation by Councillor Taylor to award £500 of his Locality Budget funding to fund two
new football goals for Huby Corinthians junior football club.

To accept the recommendation by Councillor Sanderson to award £500 of her Locality Budget funding to fund Wintringham clean up

To accept the recommendation by Councillor Cattanach to award £300 of his Locality Budget funding to fund the junior Tennis coaching programme at Cawood Tennis club.

Acceptance of funding to the amount of £480k of the Flood and Coastal Committee Local Levy funding to enable scheme development is authorised:

Project 1 – Derwent villages £240k
Project 2 – Kirkbymoorisde £240k

To accept the Yorkshire Water Biodiversity Enhancement Fund of £31,454 to be used towards the Scalby Beck Local Nature Reserve project (LNR)

Acceptance of funding to the amount of £245k of the Environment Agency Flood Grant in Aid funding to enable scheme development through 2025/26 is authorised:

Project 1 – Derwent villages £120k
Project 2 – Kirkbymoorside £125k

The proposed response, as at Appendix A of the report, is agreed for submission to the Department for Energy, Security and Net Zero and Department for Transport’s call for evidence on solar car parks and electric vehicle (EV) charging.

North Yorkshire Council intends to enter an agreement with landowner surrounding Roebeck Bridge for the dedication of approximately 85m2 area of land for highway purposes pursuant to section 72 of the Highways Act 1980 to enable the construction of an embankment to replace a collapsed retaining wall.

Application to the York and North Yorkshire Combined Authority Community Fund has been approved for providing a £20,000 grant to go towards the funding of new steel safety doors on the public conveniences of Harrogate.

To procure a Project Portfolio Management and Resource System for 3 years, with two optional 2-year extensions (therefore a possibly 7 year contract), through an open tender process.

exempt key decision as it has been published on the procurement pipeline and does not affect communities. Previously called 182-NYC-RS Corporate Planning, Project and Performance Management and Resourcing Solution(s) there has been a change of name to Project Portfolio Management and Resource System

(i)To propose and agree new fees and charges relating to pavement licensing functions (non-executive function)
(ii)To propose and agree new fees and charges relating to primate licensing functions (non-executive function)

The proposed new fees and charges relating to North Yorkshire Council’s pavement and primate licensing is approved, as set out below:

Pavement licence (grant), two years £400
Pavement licence (renewal), two years £305

Primate licence (new or renewal), three years £440
Primate licence (variation) £170

To seek approval to accept funding totalling £283,248 from the Environment Agency Grant in Aid and Flood and Coastal Committee Local Levy Fund to support the delivery of Property Flood Resilience to the Upper Dales Flood Alleviation Scheme

i. Acceptance of funding to the amount of £103,382 of the Environment Agency Flood Defence Grant in Aid to enable scheme development during 2025/26 2026/27 subject to appropriate terms and conditions being received and

ii. Acceptance of funding to the amount of £283,248 of the Flood and Coastal Committee Local Levy to enable scheme development during 2025/26 and 2026/27 subject to appropriate terms and conditions being received is authorised.

To seek approval for the Council’s response to the DEFRA Consultation on “Reforming our approach to floods funding: Including a call for evidence on: alternative sources of funding; and English devolution and flood risk management”

The North Yorkshire Council’s (NYC) response to the Reforming our approach to floods funding: Including a call for evidence on alternative sources of funding; and English devolution and flood risk management contained in Appendix B of the report is approved.

To commence with the establishment of a framework to procure all types of transport provision for Home to School, Local Bus, Social Care and other miscellaneous requirements.

To proceed with the introduction of an Open Framework for the future procurement of transport services.

To extend the current contract, as provisioned, for a period of up to 12 months (5th November 2025 – 4th November 2026) whilst the re-procurement process is completed.

To discontinue the procurement procedure for provision of a Recruitment Administration system.

To request additional loan facility approval to Brierley Homes of £1.4m. This requirement has arisen due to the provision of additional affordable homes above policy being delivered by Brierley Homes (which was not envisioned when the total loan requirements for the company of £25m were calculated).

The Executive Member for Finance approves additional loan facility to Brierley Homes of £1.4m to reflect the reality of Brierley Homes now delivering affordable homes above policy in order to allow cashflow headroom if required and allow the company time for sales to be received over the next few months. Additional loan headroom is required to ensure Brierley Homes can make all payments due in the event of some delayed sales.

To undertake a procurement exercise for Air Source Heat Pumps: Servicing and Responsive Maintenance

To establish a new contract for Air Source Heat Pumps (Leisure Centres) Servicing and Maintenance for North Yorkshire Council, with:
•Trane UK Limited

To accept the recommendation by Councillor Cattanach to award £300 of his Locality Budget funding to fund Junior Tennis coaching programme at Cawood Tennis Club

To accept the recommendation by Councillor Paraskos to award £1000 of his Locality Budgets funding to fund the EV charge point at Tockwith

To accept the recommendation by Councillor Colling to award £1250 of her Locality Budget funding to fund Makaton training at Childhaven Nursery school

To accept the recommendation by Councillor Colling to award £500 of her Locality Budget funding to fund drop in coffee mornings for parents and toddlers by Senses in Scarborough

To accept the recommendation by Councillor Colling to award £500 of her Locality Budget funding to fund environmental improvements for GROW Scarborough

To accept the recommendation by Councillor Murday to award £300 of his Locality Budget funding to fund The Defibrillator for Heyshaw

To accept the recommendation by Councillor Parsons to award £2500 of his Locality Budgets funding to fund the Lower school restoration in Richmond

To accept the recommendation by Councillor Webster to award £500 of his Locality Budget funding to fund the construction work at The Men’s shed Snape

To allow a Discretionary Top Up Grant of £5,012.80 to provide a ground floor bedroom extension which can contain the specialist sensory equipment required for the disabled child.

Total value of the adaptations will be under £50K with the mandatory, discretionary and Registered Social Landlord funding in place.

To allow a Discretionary Top Up Grant of £49,624.44 to provide a ground floor bedroom/bathroom extension including specialist bath for the disabled client. Total value of the adaptations will be over £50K with the mandatory, discretionary and Registered Social
Landlord funding.

Living Well Smokefree are going to market to procure a Patient Group Directive (PGD) via Community Pharmacies on behalf of North Yorkshire Council. The purpose of this procurement is to enable safe and appropriate provision of stop smoking medications, via Community Pharmacy, that have returned to market within the UK. An options appraisal was completed in 2024 to explore all available routes to market before confirming that a PGD was most suitable.

Approval has been given for the procurement of a Patient Group Directive (PGD) via community pharmacies on behalf of North Yorkshire Council. The procurement will enable safe and appropriate provision of stop smoking medications.

i) Agreed to publish the Decision Statement which confirms the modifications made to the submission version of the Clapham cum Newby Neighbourhood Plan and Policies Map.

ii) Agreed that as modified the Plan at appendixes 2 and 2a meets Basic Conditions and other necessary requirements

iii) Agreed that the Plan (appendices 2 and 2a) proceeds to referendum.

iv) Agreed that the voting area for the referendum should be the area designated by the former Craven District Council and the YDNPA in September 2018 (the Parish of Clapham cum Newby).

Agreed for the NEC4 contract between North Yorkshire Council and Watertight Ltd under the Environment Agency (EA) Property Flood Resilience (PFR) Framework to install PFR measures at a cost of £240k to 23 properties in Fremington (Upper Dales Flood Alleviation Scheme).

Agreed for the NEC4 contract between North Yorkshire Council and Watertight Ltd under the Environmental Agency (EA) Property Flood Resilience (PFR) Framework to install PFR measures at a cost of £500k to 45 properties in Kirkbymoorside, Kirkby Mills and Keldholme.

Agreed for the NEC4 contract between North Yorkshire Council and Watertight Ltd under the Environment Agency (EA) Property Flood Resilience (PFR) Framework to install PFR measures at a cost of £240k to 32 properties in the West Witton & Spennithorne Project.

To accept an extension of the current delegation of Local Transport functions from the York and North Yorkshire Combined Authority (YNYCA) until 31 March 2026 and agree the terms of and enters into the associated Agreement in consultation with the Assistant Chief Executive - Legal and Democratic Services.

Agreed for the NEC4 contract between North Yorkshire Council and Watertight Ltd under the EA PFR Framework to install PFR measures at a cost of £500k to 45 properties across Rye/Derwent Villages including, Sinnington, Hovingham, Gilling East and Thornton le Dale.

Agreed for the NEC4 contract between North Yorkshire Council and Watertight Ltd under the Environment Agency (EA) Property Flood Resilience (PFR) Framework to install PFR measures at a cost of £80k to 8 properties in Bolton Percy.