Decision Maker: Assistant Director - Technology and Change
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
To enable the new organisation to communicate
and collaborate together as one council, the existing 8 instances
of Microsoft 365 will need to be merged together from Day 1
To award a contract for a Microsoft 365 (M365)
implementation partner from 1st July 2022 for approx. 18 months to
transition the eight different installations and use of M365 into a
single integrated service for the new authority by 1st April
2023.
Each of the eight NYC authorities use M365 to
varying degrees, providing some of the following functions: email,
collaboration (teams), file sharing, SharePoint and business
intelligence. To enable the new organisation to communicate and
collaborate together as one council and have a common email
address, the existing eight instances of M365 need to be merged
together into one tenant for vesting day.
The best option for compliantly awarding an implementation partner
in the timescales allowed is to directly award from the KCS Y20011
Software Products and Associated Services Framework.
Other options were to utilise a consultancy
framework already in place for the Council but this was rejected
due to the spend levels.
Another option was to run a further competition process via the KCS
Y20011 Framework but the timescales were too tight to get this
partner in place so that the work could be complete in time for the
vesting date of 1st April 2023.
Publication date: 01/07/2022
Date of decision: 29/06/2022
Effective from: 09/07/2022