Decision details

Contract Extension for Hard Facilities Management General Building – Responsive Repairs

Decision Maker: Assistant Director - Property, Procurement & Commercial

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Contract extension for Hard Facilities Management General Building – Responsive Repairs


To extend the Hard Facilities Management General Building Responsive Maintenance (including Alarms servicing and maintenance) contracts.

Reasons for the decision:

The current Hard Facilities Management Responsive Maintenance contracts established by the former County Council are due to expire at the end January 2024.

A decision has been made to extend the contracts until the 31st January 2025.

The decision has been made following a review of all options under a Gateway process. The high-level advantages include; that the contracts were competitively tendered through the approved open public procurement process with prices and rates fixed for the full term of the contracts (based on agreed annual price revision clauses) helping to offset any current market prices increases / risk, shorter process in extending over re-tendering from a resource and cost point of view, no potential break in service during changeover, ability to continue usage for traded services, maintaining positive relationship with current supplier.

Alternative options considered:


Publication date: 27/07/2023

Date of decision: 27/07/2023

Effective from: 04/08/2023

Accompanying Documents: