Decision details

Extension to the Supply of fresh Fruit, Vegetable and Dairy products including cheese

Decision Maker: Assistant Director - Property, Procurement & Commercial

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

To consider a two-year extension on the current supply of fresh fruit, vegetables and dairy including cheese with the current contracted supply. The spend increase has increased due to YPO leaving the food supply chain and at short notice having to move categories of our supply to other approved suppliers. The extension will provide consistency and continuity with our current supplier who has met all KPI’s to date.

Decision:

To extend the contract for the Supply of Fresh Fruit and Vegetables, and Dairy Products including Cheese.

Current contract allows a two-year extension from 1st April 2024 until the 31st March 2026.

Reasons for the decision:

The current Supply of Fresh Fruit and Vegetables, and Dairy Products including Cheese contract established by the former County Council is due to expire at the end March 2024.

A decision has been made to extend the contracts from the 1st April 2024 until the 31st March 2026.

The decision has been made following a review of all options under a Gateway process. The high-level advantages include
• the contract was competitively tendered through the approved open public procurement process,
• a shorter process in extending over re-tendering from a resource and cost point of view,
• no potential break in service during changeover,
• ability to continue usage for traded services,
• maintaining positive relationship with current supplier.

Alternative options considered:

None.

Publication date: 02/10/2023

Date of decision: 29/09/2023

Effective from: 10/10/2023

Accompanying Documents: