Decision Maker: Assistant Director - Technology
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
To vary the former North Yorkshire County
Council online forms platform contract with Granicus Firmstep from
1 April 2024 until its expiry on 31 March 2025 to include the
services required from the contracts of the former district and
borough councils of Scarborough, Harrogate and Hambleton (also with
Granicus Firmstep) that were expiring on 31 March 2024. Continuing
with separate agreements from 1 April 2024 would have represented a
contract disaggregation risk. There would then be one consolidated
North Yorkshire Council contract.
The Original NYCC contract included a specific provision to permit
the variation of the contract to include the services that were
previously provided to the district and borough councils.
The legacy districts agreements were expiring
but the services were still required so all services were
consolidated into one contract and the contract needs to be updated
to reflect this.
Maintaining separate contracts for the legacy authorities is time
consuming, represents a contract disaggregation risk, and costly in
staff time.
- Additional options not considered due to
timescales required to replace existing instances of
customer-facing processes.
- Time/cost associated with implementing new system would be
prohibitive.
Publication date: 08/05/2024
Date of decision: 10/04/2024