Decision details

To approve the award of the contract(s) for the purchase, licensing, implementation and on-going maintenance of a new finance system.

The Corporate Director of resources, in consultation with the Executive Member for Finance and Resources, approves the commencement of a competitive procurement for a new financial management system, on-going support and associated implementation, with a further report to be submitted to Executive, for consideration following conclusion of the tender process.

To enable the procurement and implementation of a fit for purpose finance system, delivering “out of the box” functionality to support modern, best practice ways of working and best value to the council as a whole.

Do Nothing
This option is not viable. The current system is at end of life. Functionality is not fit for purpose, licencing and support costs will continue to escalate, internal resources required to manage and operate the systems are not sustainable, and there is increasing risk of failure as a result of new interface requirements from converging line of business systems.

Direct Award to incumbent supplier
Whilst this option provides the fastest route to market and reduces the procurement resource required, it does not provide the opportunity for price competition nor opportunity to consider alternative solutions that may better meet the council’s needs.