Decision details

Framework Contract for Security Services for the Scarborough Open Air Theatre and other events

Decision Maker: Corporate Director of Community Development

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

The report seeks the extension of the contract with the existing security providers for Scarborough Open Air Theatre and other events. In order to allow for the tender exercise to be completed in 2026 with an award to the successful supplier from 1 January 2027 it is necessary to extend the existing suppliers contract to 31 December 2026.

Decision:

That the Corporate Director Community Development in consultation with the Executive Member for Culture, Arts and Housing approves that the contract with the existing security providers is extended for a period of 9 months, from 1 April 2026 to 31 December 2026, for the reasons stated within the report.

Reasons for the decision:

To extend the contract with the existing security providers for Scarborough Open Air Theatre and other events. In order to allow for the tender exercise to be completed in 2026 with an award to the successful supplier from 1 January 2027 it is necessary to extend the existing suppliers contract to 31 December 2026 to ensure the provision of security services at key events and venues.

Alternative options considered:

There is insufficient time to re-procure and mobilise a new contract by 1 April 2026. This would place existing events at significant risk, as many have already been booked for the 2026 season. Without appropriate security services, these shows cannot proceed.

Publication date: 30/01/2026

Date of decision: 30/01/2026

Effective from: 10/02/2026

Accompanying Documents: