Decision details

2917 Library PC Booking and Print Management

Decision Maker: General Manager, Libraries

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


To award a contract for a PC booking and Wi-Fi print management system for North Yorkshire Library Service. The current contract expires on 30 September 2021. The new contract will commence on 1 October 2021 and expire on 30 September 2024. One optional extension is available.

Reasons for the decision:

Necessary for continuation of service provision.

Alternative options considered:

1. Do nothing – discounted as would result in inability to continue service provision.
2. Re-use NYCC systems. PC Booking and Print Control are unique capabilities to libraries and have little in common with corporate solutions available within NYCC. Re-using existing systems is not feasible as no existing NYCC systems can provide the functionality required.
3. Bespoke NYCC development. Bespoke in-house development of operational systems is not T&C policy, especially if it is possible for these systems to be procured.

Publication date: 08/07/2021