Decision details

To extend the Hard Facilities Management Services Contracts as per the option to extend clauses within the Contracts for the following contracts:
-Mechanical Equipment and Plant: Servicing and Responsive Maintenance
-Lifts: Servicing and Responsive Maintenance
-Automatic Doors: Inspection and Responsive Maintenance
-Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance
-Water Hygiene: Risk Assessment and Monitoring
-Fire Equipment: Inspection and Supply
-Asbestos Analysis
-Asbestos Abatement
-PE and External Play Equipment: Inspection and Minor Repair

To extend the Hard Facilities Management Services Contracts as per the extension clauses within each of the following individual contracts, for both the East and West areas:
- Mechanical Equipment and Plant: Servicing and Responsive Maintenance
- Lifts: Servicing and Responsive Maintenance
- Automatic Doors: Inspection and Responsive Maintenance
- Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance
- Water Hygiene: Risk Assessment and Monitoring
- Fire Equipment: Inspection and Supply
- PE and External Pay Equipment: Inspection and Minor Repair
- Asbestos Analysis
- Asbestos Abatement

A decision has been made to extend the following Hard Facilities Management Services Contracts as per the option to extend clauses within each of the following individual contracts:
- Mechanical Equipment and Plant: Servicing and Responsive Maintenance
- Lifts: Servicing and Responsive Maintenance
- Automatic Doors: Inspection and Responsive Maintenance
- Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance
- Water Hygiene: Risk Assessment and Monitoring
- Fire Equipment: Inspection and Supply
- PE and External Pay Equipment: Inspection and Minor Repair
- Asbestos Analysis
- Asbestos Abatement
It is proposed that the framework contracts are extended initially for the first 1-year extension period.

The decision has been made following a review of all options under a Gateway process. The high-level advantages include; that the contracts were competitively tendered through the approved open public procurement process with prices and rates fixed for the full term of the contracts (based on agreed annual price revision clauses) helping to offset any current market prices increases / risk, shorter process in extending over re-tendering from a resource and cost point of view, no potential break in service during changeover, ability to continue usage for traded services, maintaining positive relationship with current suppliers.

None.