Decision details
Re-procurement of the Authority’s Door Access and Security System
Decision Maker: Assistant Director - Technology and Change
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
Purpose:
To seek approval from the Assistant Director
of Technology and Change Management for the re-procurement of the
Authority’s Door Access and Security System
Decision:
The Assistant Director, Technology and Change
has approved the direct award for the Door and Security Access
System to the incumbent Supplier, Softcat Plc, through the KCS
Software Products and Associated Services Framework in order to
utilise Access IT Data Limited as part of their supply chain.
The value of the contract is estimated to be up to
£751,406.25 however the number of installations and support
required is variable and may be impacted by LGR.
The duration of the contract shall be for an initial term of 2
years, with the option to extend (2 x 12 months). The potential
maximum term is 4 years.
Reasons for the decision:
The Council’s existing contract is due
to expire 31st August 2022, and a new contract is required to
ensure continuation of the door access control system for sites
across North Yorkshire as well as maintenance and repairs of the
hardware required to run the software.
Alternative options considered:
Other routes to market were considered however
due to the cost of replacing the current hardware should the
supplier change, utilising the KCS Software Products and Associated
Services Framework to remain with the incumbent supplier was
identified as the best value option at this time whilst a strategic
piece of work is undertaken around rationalising a number of
systems and hardware at sites across the Boroughs and Districts as
a result of LGR.
Publication date: 27/06/2022
Date of decision: 21/06/2022
Effective from: 05/07/2022
Accompanying Documents:
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