Decision details
Contract Extensions or new Framework Contracts for the provision of Property Hard Facilities Management Services
Decision Maker: Assistant Director Strategic Resources
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
Purpose:
To extend the Hard Facilities Management
Services Contracts the following Contracts:
- Mechanical Equipment and Plant: Servicing and Responsive
Maintenance
- Lifts: Servicing and Responsive Maintenance
- Automatic Doors: Inspection and Responsive Maintenance
- Chimneys, Lighting Conductors and other High Access Structures:
Inspections and Maintenance
- Water Hygiene: Risk Assessment and Monitoring
- Fire Equipment: Inspection and Supply
- Asbestos Analysis
- Asbestos Abatement
- PE and External Play Equipment: Inspection and Minor Repair
Decision:
To extend the following Hard Facilities
Management Services Contracts until the 31st March 2024:
- Mechanical Equipment and Plant: Servicing and Responsive
Maintenance
- Lifts: Servicing and Responsive Maintenance
- Automatic Doors: Inspection and Responsive Maintenance
- Chimneys, Lighting Conductors and other High Access Structures:
Inspections and Maintenance
- Water Hygiene: Risk Assessment and Monitoring
- Fire Equipment: Inspection and Supply
- PE and External Pay Equipment: Inspection and Minor Repair
- Asbestos Analysis
- Asbestos Abatement
Reasons for the decision:
A decision has been made to extend the
following Hard Facilities Management Services Contracts until the
31st March 2024:
- Mechanical Equipment and Plant: Servicing and Responsive
Maintenance
- Lifts: Servicing and Responsive Maintenance
- Automatic Doors: Inspection and Responsive Maintenance
- Chimneys, Lighting Conductors and other High Access Structures:
Inspections and Maintenance
- Water Hygiene: Risk Assessment and Monitoring
- Fire Equipment: Inspection and Supply
- PE and External Pay Equipment: Inspection and Minor Repair
- Asbestos Analysis
- Asbestos Abatement
The decision has been made following a review of all options under
a Gateway process. The high-level advantages include; that the
contracts were competitively tendered through the approved open
public procurement process with prices and rates fixed for the full
term of the contracts (based on agreed annual price revision
clauses) helping to offset any current market prices increases /
risk, shorter process in extending over re-tendering from a
resource and cost point of view, no potential break in service
during changeover, ability to continue usage for traded services,
maintaining positive relationship with current suppliers.
Alternative options considered:
None.
Publication date: 12/10/2022
Date of decision: 12/10/2022
Effective from: 20/10/2022
Accompanying Documents:
PDF 250 KB