Decision Maker: Assistant Director - Technology
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
Approval for the award of a contract in
accordance with procurement regulations.
The approval for the award of a contract to
Civica UK Limited for an income management and card payment system
for North Yorkshire Council through CCS Framework RM3821 Data and
Application Solutions.
The contract will be a three-year term with no options to
extend.
Prior to Local Government Reorganisation in
North Yorkshire, each former council had their own income
management and card payment solution, with this arrangement
continuing into the new authority. Three of these contracts end in
2023 and North Yorkshire Council are taking the opportunity to
rationalise and align as many of the existing contracts as
possible. Five of the former councils were supplied by Civica UK
and these contracts can be rationalised down to one new contract.
One new Civica contract that enables the outstanding contracts to
migrate over the term represents the best value solution for the
authority in the short to medium term.
The contract term enables all contracts (and each individual system
occurrence) to co-terminate on the same end date so that only one
contract and one system occurrence needs to be taken forward from
that date. The new contract will also offer additional benefits
such as greater contract management improvements and pooled
transaction allowances.
The service cannot be provided in-house.
An Open Procurement would have required significantly longer
timescales and resources than was available, particularly due to
resourcing pressures of local government reorganisation. A
compliant public procurement framework is available.
Publication date: 14/04/2023
Date of decision: 11/04/2023
Effective from: 22/04/2023
Accompanying Documents: