Decision Maker: Executive Member for Culture, Arts & Housing
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
The purpose of the report is to ask Executive
Member to agree that we can move forward with the Outline Business
Case and procurement of a new Library Management System.
i) That an open procurement exercise will take
place to purchase a Library Management System
ii) That following a successful procurement exercise the decision
to implement will be taken by Executive Member and Director
The current library management system contract
ends in March 2025 and there is no option for extension.
Open procurement offers the opportunity to procure a system that
will meet both current and future needs and offer an improved
experience for staff, volunteers and customers.
• There is no option to retain the
current system as we need to re-procure to be compliant with Public
Contracts Regulations 2015.
• There is a regional consortium procuring a joint system but
we cannot guarantee that this will be ready for us to join in time
for the end of our contract.
• There is no suitable framework in existence that we can use
to procure a new system, hence the need to go to open
procurement.
Publication date: 18/12/2023
Date of decision: 13/12/2023
Accompanying Documents: