Decision details

Hard Facilities Management Auto Doors Award of Contracts

Decision Maker: Assistant Director - Property, Procurement & Commercial

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


To award contracts for Hard Facilities Management Auto Doors Inspection and Responsive Maintenance for North Yorkshire Council, following the completion of a procurement exercise to:
• North contract - Gem Automatic Door Services
• East contract - Gem Automatic Door Services
• West contract - JPF Systems Ltd

This decision is exempt from being a key decision because it is implementing an earlier key decision.

Reasons for the decision:

A decision was made to undertake a procurement exercise to establish new contracts for the Hard Facilities Management Auto Doors Inspection and Responsive Maintenance, as the contracts established by the former County Council for this are due to expire on the 31st March 2024. The new contracts include provision to provide all relevant servicing and maintenance for additional Council properties as other contract arrangements expire, as well as provision for Property’s Traded Service Property Solutions clients. The intention to procure was entered onto the forward plan in February 2023 and the decision to procure was made on the 28th July 2023, with the procurement being a key decision.

The procurement exercise was undertaken by the Council’s Procurement and Contract Management Service October to December 2023.

Each contract awarded will be for a duration of three years with options to extend for a further two – two-year periods (resulting in a maximum contract period of seven years).

Alternative options considered:


Publication date: 02/02/2024

Date of decision: 08/01/2024