Decision Maker: Corporate Director of Resources
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
To approve the award of the contract(s) for
the purchase, licensing, implementation and on-going maintenance of
a new finance system.
The Corporate Director of resources, in
consultation with the Executive Member for Finance and Resources,
approves the commencement of a competitive procurement for a new
financial management system, on-going support and associated
implementation, with a further report to be submitted to Executive,
for consideration following conclusion of the tender
process.
To enable the procurement and implementation
of a fit for purpose finance system, delivering “out of the
box” functionality to support modern, best practice ways of
working and best value to the council as a whole.
Do Nothing
This option is not viable. The current system is at end of life.
Functionality is not fit for purpose, licencing and support costs
will continue to escalate, internal resources required to manage
and operate the systems are not sustainable, and there is
increasing risk of failure as a result of new interface
requirements from converging line of business systems.
Direct Award to incumbent supplier
Whilst this option provides the fastest route to market and reduces
the procurement resource required, it does not provide the
opportunity for price competition nor opportunity to consider
alternative solutions that may better meet the council’s
needs.
Publication date: 16/05/2024
Date of decision: 15/05/2024
Effective from: 23/05/2024
Accompanying Documents: