Decision details

To seek approval from the Assistant Chief Executive (Business Support) for the procurement of a Business Travel Management Service.

The Assistant Chief Executive (Business Support) has approved the procurement of a Business Travel Management Service Provider. The Authority requires the provision of business travel service to meet its operational requirements. Business travel requirements:

• Book rail travel.
• Book accommodation.
• Improve corporate travel booking process by working proactively with a travel partner.
• Receive high quality corporate travel management information including recommendations for potential improvements.
• Reduce expenditure of all forms of corporate travel.
• Reduce the Council’s carbon footprint.
• Achieve best rates for all forms of corporate travel.
• Gain access to a first class and reliable electronic booking management solution.
• Maximise any integration opportunities.
• Improve the Council’s internal booking process.

The value of the contract is estimated to be up to £1,500,000 over the life of the contract.
The duration of the contract is estimated to be an initial term of 2 years, with two options to extend (2x12 months). The potential maximum term is 4 years.

To enable the Authority to meet its operational requirements.

There is Options appraisal where Framework Agreements were considered and rejected as minimal choice of providers and potentially lack Value for Money.