Decision details

To seek approval for the direct procurement of Property Flood Resilience surveys to JBA Consultation across North Yorkshire up to a value of £500,000.

The direct procurement of Property Flood Resilience surveys to JBA Consulting across North Yorkshire up to a value of £500,000.

To deliver Property Flood Resilience, CIRIA code of practice for Property Flood Resilience must be followed. Standard 2 of the code of practice: property survey has previously been delivered successfully by JBA Consulting for previous Flood Risk Management schemes.

Flood Risk Management have committed to a programme of projects across North Yorkshire. Due to the nature of the schemes, several include Property Flood Resilience. Flooding can be a highly sensitive topic in some communities, it is essential as part of the delivery of schemes that any officers that are working within these communities are able to build up a good and approachable reputation and be open to conversations with residents.

This procurement is to enable the delivery of PFR surveys across North Yorkshire with already committed and future schemes.

The procurement requirement is bespoke with only a few companies offering Property Surveys in line with CIRIA code of practice for Property Flood Resilience. This reduces the availability of who can complete these.

Previously other companies have been approached that are higher price for less work provided i.e., JBA Consulting have previously provided additional works within the package required that have proven beneficial to scheme delivery.

The Environment Agency PFR framework was considered however due to a higher price per property and a limited choice on suppliers available for North Yorkshire.

It is vital we can keep good open communications with residents to allow for greater success in delivering schemes in sensitive communities. Having previously used JBA consulting this is confirmed that they can do this and are very capable.

The projects programmed have been reviewed and whilst there will be limited direct value for money as the cost per property remains the same regardless of number of properties surveyed there are indirect benefits. These include but not limited to, consistent communication and good engagement with residents and officer time to setup contracts and secure suitable suppliers.