Decision details

Contract for Air Source Heat Pumps: Servicing and Responsive Maintenance

Decision Maker: Assistant Director - Property, Procurement & Commercial

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

To undertake a procurement exercise for Air Source Heat Pumps: Servicing and Responsive Maintenance

Decision:

To establish a new contract for Air Source Heat Pumps (Leisure Centres) Servicing and Maintenance for North Yorkshire Council, with:
•Trane UK Limited

Reasons for the decision:

A decision has been made to establish a new contract for the delivery of Air Source Heat Pumps (Leisure Centres) Servicing and Maintenance, as the previous North Yorkshire Council arrangements are due to expire on the 31st August 2025. The new contract will include provision to provide all relevant servicing and maintenance for Council Leisure Centre properties when the previous arrangements expire.
The contract will be for a duration of three years, with an option to extend for two years. The intention to establish a new contract was entered onto the forward plan in August 2024. The decision had previously been due to made on the 19th May 2025, however further work had to be undertaken, resulting in a delay to the decision being made.

Alternative options considered:

None.

Publication date: 21/07/2025

Date of decision: 21/07/2025

Effective from: 30/07/2025

Accompanying Documents: