Issue - meetings

Recommendations:

That, subject to any comments Members may have:

(a)    Members note the amendments to the Constitution set out in Appendix 1 to this report, made by the Assistant Chief Executive Legal and Democratic Services under his delegated powers, for reporting back to full Council

(b)    the proposed amendments to the Council Procedure Rules as set out in paragraphs 4.2, 4.5, 4.10, 4.11 and 4.15 of the report be recommended to full Council for approval;

(c)    the proposed amendments to the Specific Delegations to the Assistant Chief Executive Legal and Democratic Services in the Officers’ Delegation Scheme as set out in paragraph 5.4 of the report be recommended to full Council for approval;

(d)    the proposed changes to the Procurement and Contract Procedure Rules set out in Appendix 2 be recommended to full Council for approval;

(e)    the proposed changes to the Financial Procedure Rules set out in Appendix 3 be recommended to full Council for approval;

(f)     the proposed changes to the Specific Delegations to the Corporate Director of Environment in the Officers’ Delegation Scheme as set out by way of tracked changes on the extracts attached at Appendix 4 be recommended to full Council for approval;

(g)    the proposed changes to the Area Constituency Planning Committee Terms of Reference as set out in Appendix 4 be recommended to full Council for approval;

(h)    the proposed amendments to the Specific Delegations to the Corporate Director of Community Development and the Corporate Director of Resources in the Officers’ Delegation Scheme as set out at Appendix 5 are recommended to full Council for approval;

(i)     the approach to Member engagement and decision-making throughout the preparation of Development Plan Documents and Neighbourhood Plans as set out in section 4 of this report, including the establishment of a Development Plan Committee, and the consequential amendments to the Constitution as set out in paragraph 10.3 of the report, be recommended to full Council for approval;

(j)     the approach to the review of Outside Bodies as set out in paragraph 11.4 of the report be recommended to full Council for approval.

Considered – A report of the Assistant Chief Executive Legal and Democratic Services presenting proposed changes to the Constitution for the Executive’s consideration and recommendation to full Council for approval.

Councillor David Chance introduced the report and provided an overview of the proposed changes to the Constitution, as detailed in the report and its appendices.

Barry Khan Assistant Chief Executive Legal and Democratic Services drew specific attention to the proposed changes to the contract procedural rules as set out in Appendix 2 of the report.  In particular he noted the proposal to add into Rule 8.5 that where three quotes are being obtained, at least one quote should be from a local supplier based within North Yorkshire and at least one SME. This would require reasonable endeavours to seek those specific quotes.

Councillor Paul Haslam welcomed the proposed changes to the procurement and contract procedure rules at section 6 of the report and suggested the opportunity should not be missed to include something around environmental impact and sustainability.

Having considered the proposals, the Executive voted in favour of the recommendations, and it was

Resolved – That the following be noted and recommended to full Council for approval:

(a)    The amendments to the Constitution as set out in Appendix 1 of the report, made by the Assistant Chief Executive Legal and Democratic Services under his delegated powers;

(b)    the proposed amendments to the Council Procedure Rules as set out in paragraphs 4.2, 4.5, 4.10, 4.11 and 4.15 of the report;

(c)    the proposed amendments to the Specific Delegations to the Assistant Chief Executive Legal and Democratic Services in the Officers’ Delegation Scheme as set out in paragraph 5.4 of the report;

(d)    the proposed changes to the Procurement and Contract Procedure Rules as set out in Appendix 2 of the report;

(e)    the proposed changes to the Financial Procedure Rules as set out in Appendix 3 of the report;

(f)     the proposed changes to the Specific Delegations to the Corporate Director of Environment in the Officers’ Delegation Scheme as set out by way of tracked changes on the extracts attached at Appendix 4;

(g)    the proposed changes to the Area Constituency Planning Committee Terms of Reference as set out in Appendix 4 of the report;

(h)    the proposed amendments to the Specific Delegations to the Corporate Director of Community Development and the Corporate Director of Resources in the Officers’ Delegation Scheme as set out at Appendix 5 of the report;

(i)     the approach to Member engagement and decision-making throughout the preparation of Development Plan Documents and Neighbourhood Plans as set out in section 4 of the report, including the establishment of a Development Plan Committee, and the consequential amendments to the Constitution as set out in paragraph 10.3 of the report;

(j)     the approach to the review of Outside Bodies as set out in paragraph 11.4 of the report.