Issue - meetings

Recommendations

It is recommended that:

1. the Executive approve the award of a ten-year waste contract to Yorwaste Limited with an initial Term of 5 years with options to extend for a further five years, with effect from 18 September 2025; and
2. The Executive delegate negotiating and agreeing the terms of the new contract and any other actions required to facilitate the Council entering into the new contract with Yorwaste Limited to the Assistant Director Environment and Transport in consultation with the Corporate Director Resources, the Assistant Chief Executive (Legal and Democratic Services) and the Executive Member for Managing our Environment. 

Considered – A report of the Corporate Director Environment seeking approval to enter into a new contract with Yorwaste Ltd.  The contract term is for a maximum of 10 years with an initial five-year period, with options to extend up to a maximum of a further five years.

The Executive Member for Managing our Environment introduced the report and advised that the current contract with Yorwaste was coming to an end.  The previous contract had been agreed when the former district and borough councils had been the waste collection authorities and NYCC was the waste disposal authority.  Now that North Yorkshire Council was a unitary council responsible for both collection and disposal of waste it was considered that a new contract would better reflect the new powers and duties and enable the Council to respond to changes in national legislation.   

Resolved (unanimously)

It is recommended that:

1)    the Executive approve the award of a ten-year waste contract to Yorwaste Limited with an initial Term of 5 years with options to extend for a further five years, with effect from 18 September 2025; and

2)    The Executive delegate negotiating and agreeing the terms of the new contract and any other actions required to facilitate the Council entering into the new contract with Yorwaste Limited to the Assistant Director Environment and Transport in consultation with the Corporate Director Resources, the Assistant Chief Executive (Legal and Democratic Services) and the Executive Member for Managing our Environment. 

Reasons for recommendations

The recommendations allow for the Council to continue to benefit from the services provided by Yorwaste Limited but with a more modern, fit for purpose contract in place.

Alternative options considered

No other options are put forward for consideration.  Before making the decision not to extend the existing contract, options to provide the services through third party contracts were considered and discounted due to the Council’s ability to directly award the contract to provide waste Services to its own company (vertical exemption) under Schedule 2 of the Procurement Act 2023.

The contract duration has been considered. Given the likelihood of changes in legislation, ways of working and infrastructure, an initial term of five years with the ability to vary the service agreement and individual Schedules, plus further options to extend by up to a further five years, affords the council maximum flexibility.

(Councillor Gareth Dadd was not present in the meeting room for this item)