Issue - meetings

Executive Members are asked to recommend to the Chief Executive Officer that using his emergency powers he recommend to full Council at its meeting on 19 November 2021:

i)     Approval of the suggested amendments to the Property Procedure Rules set out at Appendix 2 and the suggested consequential amendments to the Executive Members’ Delegation Scheme set out at Appendix 3;

ii)    That authority be given to the Assistant Chief Executive (Legal and Democratic Services) to make any further consequential amendments required to the Constitution in light of the changes to the PPR.

Considered – A report of the Corporate Director Strategic Resources, informing Members of the outcome of the review of the Property Procedure Rules (PPR) and presenting proposed changes to the PPR and consequential amendments to the Constitution.

County Councillor David Chance introduced the report and outlined the propose amendments to the PPR and drew attention to the consequential amendments that would be required to the Executive Members’ Delegation Scheme, should the proposed amendments to the PPR be approved, as detailed in Annex 3 of the report.

Finally, County Councillor David Chance proposed the establishment of a forward plan of property transactions to ensure the Corporate Director for Strategic Resources and the portfolio holder had advanced knowledge of all decisions required.

Gary Fielding, Corporate Director for Strategic Resources confirmed it had been over a decade since the PPRs were significantly changed, during which time property values had greatly increased.  He also confirmed the Audit Committee had endorsed the proposed amendments.

Resolved:

Executive Members agreed to recommend to the Chief Executive Officer that using his emergency powers he recommend to full Council at its meeting on 19 November 2021:

i)        Approval of the suggested amendments to the Property Procedure Rules as set out at Appendix 2 and the suggested consequential amendments to the Executive Members’ Delegation Scheme set out at Appendix 3;

ii)       That authority be given to the Assistant Chief Executive (Legal and Democratic Services) to make any further consequential amendments required to the Constitution in light of the changes to the PPR.

iii)      That a forward schedule of decisions, as set out under paragraph 1.11 of Appendix 2, be shared with the Executive Member with responsibility for Property, on a no less than quarterly basis to assist in matters of property planning;