Agenda and draft minutes

Will Scarlett, Vice Chair proposed the election of a new Chair and Vice-Chair (Agenda item 3) be deferred until the next meeting of the Forum so that the newer Members would have more time to participate in the work of the Forum before deciding whether they would be interested in taking up one of the posts.

As acting Chair, he confirmed he had discussed his proposed approach with all members prior to the meeting.  He also took the opportunity to thank the previous Chair – Paul Sherwood, for his time on the Forum and for his contributions as both a long standing member and more recently as Chair.

Resolved – That the election of a new Chair and Vice-Chair be deferred to the Forum’s next meeting on 22 May 2024.

Members of the Local Access Forum introduced themselves, and the acting Chair confirmed apologies had been received from Lin Ryan.

In line with the discussion undertaken for agenda item 1, it was

Resolved – That the election of a new Chair and Vice-Chair be deferred to the Forum’s next meeting on 22 May 2024.

Members identified the following amendments required to the draft Minutes of the meeting held on 27 September 2023:

·         The meeting had been held in public and not remotely as stated in the draft Minutes

·         The attendance of Councillor George Jabbour as substitute for Councillor David Jeffels

Resolved - That subject to the above amendments, the draft Minutes of the meeting held on 27 September 2023 be agreed as a correct record and signed by the Chair.

Members of the public may ask questions or make statements at this meeting if they have given notice to Melanie Carr of Democratic Services (see contact details at bottom of page) by midday on Friday 19 January 2024, three working days before the day of the meeting.  Each speaker should limit themselves to 3 minutes on any item. Members of the public, who have given notice, will be invited to speak:

·          At this point in the meeting if their questions/statements relate to matters which are not otherwise on the Agenda (subject to an overall time limit of 30 minutes);

·          When the relevant Agenda item is being considered if they wish to speak on a matter which is on the Agenda for this meeting;

·          If you are exercising your right to speak at this meeting, but do not wish to be recorded, please inform the Chairman who will ask anyone who may be taking a recording to cease while you speak.

There were no public questions or statements.

Purpose: To update LAF members on developments since the last meeting.

Considered –

The report of the Secretary, which updated on developments since the last meeting. 

Members noted the written updates provided on Sustrans, the Coast to Coast route and the Environmental Land Management Scheme (ELMs).

In regard to ELMs it was noted the purpose of the Scheme was to pay subsidies to landowners / farmers etc for permissive access. Members welcomed the proposed attendance of a representative of Natural England at their next meeting in May 2024, as the last public update on ELMs had been before Christmas 2023.

In regard to the Coast to Coast National Trail route, Andy Brown – Senior PROW Officer, confirmed the creation of a complimentary coast to Coast riders’ route was progressing.  He noted the plan was to maximise the benefits to riders by not religiously following the Trail’s core route.  He confirmed there had been more challenges than expected to the proposed diversions, but the work was still on schedule for the agreed timeframe.

Rachel Connelly queried whether a map of the trail route and the complimentary riders’ route (for cyclists and horse riders) existed, and it was confirmed both would need to be 100% agreed before being publicised.  The possibility of a Coast to Coast User Forum was also welcomed.

Members noted an ELMs update was scheduled for their next meeting in May 2024.  They agreed they would also like a Sustrans update adding to the Forward Plan for that meeting, and that it would be helpful to have an update on the Coast to Coast route as a standing item on their Forward Plan for all future meetings.

Resolved – That:

i.       The update be noted.

ii.      The Forum’s Forward Plan be updated to reflect the discussions above

Purpose: An opportunity for LAF members to update the Forum on their individual liaison work and other LAF representative project activity since the last meeting.

Considered –

The report of the Secretary giving LAF members the opportunity to update the Forum on Council liaison and other LAF representative project activity since the last meeting. 

David Lepper drew attention to a written update he had previously circulated to Forum members on Designated Areas, which confirmed England was to get a new national park as part of a government set of ‘nature pledges’ to give greater access and protection to the countryside.  It was noted this would not fall within North Yorkshire.

He also confirmed £15m in additional funding was to be shared between the existing 10 national parks and 34 national landscapes, formerly known as Areas of Outstanding Natural Beauty (of which there were 3 in North Yorkshire).

Forum Members considered the allocations for representation shown in the table at paragraph 2.1 of the report.

In regard to the A19 Ian Kelly confirmed there was a Project Board meeting scheduled, and it was agreed that an update on the A19 should be added as a standing item to the forum’s Forward Plan for all future meetings.

Forum Members went on the agree the table should be updated to reflect the following:

·         Dick Brew to be removed;

·         NYC Countryside Access Service User Group to be removed as it was no longer meeting;

·         A66 to be added to Rachel Connelly allocations;

·         Naomi Guthrie to be allocated the Selby District area

Resolved – That:

i.      The additional information provided at the meeting be noted;

ii    The table at paragraph 2.1 be updated;

Purpose – To consider, develop and adopt a work programme for future LAF meetings.

Considered –

Members considered the Forward Plan provided at Appendix 1

Ian Kelly, Head of Countryside Access Service drew attention to an online public survey related to the updating of the Council’s Health & Wellbeing Strategy.  He suggested the Forum may wish to submit a response and noted the closing date was 31 March 2024.  He agreed to circulate a link. 

He also drew attention to a Strategic Leisure Review underway and suggested the Forum may wish to feed in its views on access.  He offered to investigate the attendance of an appropriate NYC officer to a future Forum meeting.

In regard to the scheduled update on the Local Transport Plan for the Forum’s September 2024 meeting, Ian Kelly confirmed a liaison session for Forum members had been offered by NYC’s LTP team. Forum members agreed it would be helpful and Ian Kelly agreed to arrange a session outside of the Forum’s formal meeting dates. 

In addition, Ian Kelly noted the Forum had yet to respond to the Let’s Talk North Yorkshire’ residents survey in support of the updating of the Council’s Local Transport Plan, previously raised at the last Forum meeting.  It was agreed that following the meeting the Acting Chair would identify a number of members to form a sub-group to respond on behalf of the Forum.  Members agreed the Forum’s response should highlight the need for use of more sustainable transport.

Councillor David Jeffels raised concern about off-roading, an issue brought to his attention by a representative of Green lanes Environmental Action Movement (GLEAM) following the tragedy at Glaisdale.  He noted the damage caused by non-essential vehicle usage on unsurfaced unclassified roads (UURs) and the need to safeguard other users and protect the environment.  He suggested this was something the Forum should be concerned with and proposed it be considered for further review.

David Lepper acknowledged the conflict between recreational use and conservation, and the need to strike a balance for all users.  Ian Kelly noted the Forum’s many discussions undertaken over recent years on the UUR network, confirming they were classed as Category 6 Highways – available for use by all, and that the National Parks and CAS had a good handle on their usage. He noted the Authority had a legal statutory duty to maintain those routes and confirmed his team worked closely with both National Parks to identify those routes requiring maintenance work (with an annual budget allocated for that purpose), and that a review of that work was undertaken annually.   Where there were ongoing issues, he confirmed that a Traffic Regulation Order was the last resort. 

Attention was also drawn to the Forum’s existing Position Statement on UURs which was still relevant, and it was agreed it would be helpful if the Secretary re- circulated all the Forum’s Position Statements to ensure all members were aware of their content.  Having noted the information provided, Forum members requested an update on UUR maintenance for their May 2024 meeting.

The Acting Chair proposed a possible update  ...  view the full minutes text for item 47.