Agenda and minutes

Scarborough and Whitby Area Constituency Committee - Friday, 3rd December, 2021 10.30 am

Venue: Remote meeting held via Microsoft Teams

Contact: Melanie Carr  Email:

No. Item


Introductions & Apologies for Absence


TheChairwelcomedeveryoneto the meeting and Members introduced themselves.  Apologies were received from Cllr David Chance & Cllr David Jeffels.



Minutes of the meeting held on 17 September 2021 pdf icon PDF 357 KB




That the Minutes of the meeting held on 17 September 2021, having been printed and circulated, be taken as read and confirmed and signed by the Chair as a correct record.



Declarations of Interest


There were no declarations of interest.



Public Questions & Statements

Members of the public may ask questions or make statements at this meeting if they have given notice and provided the text to Melanie Carr of Democratic Services (contact details below) no later than midday on Tuesday 30th November 2021. Each speaker should limit themselves to 3 minutes on any item.  Members of the public who have given notice will be invited to speak:

·           at this point in the meeting if their questions/statements relate to matters which are not otherwise on the Agenda (subject to an overall time limit of 30 minutes);

·           when the relevant Agenda item is being considered if they wish to speak on a matter which is on the Agenda for this meeting.

If you are exercising your right to speak at this meeting, but do not wish to be recorded, please inform the Chairman who will instruct those taking a recording to cease whilst you speak.



There were no public questions or statements.


Briefing on Temporary Closure of Esk Ward at Cross Lane Hospital, Scarborough pdf icon PDF 136 KB

Purpose: Briefing from Tees, Esk & Wear Valleys NHS Foundation Trust on the temporary closure of the 13 bed in-patient unit for people with mental health conditions who are of working age


Considered: A briefing paper provided by Naomi Lonergan, Director of Operations North Yorkshire and York at Tees, Esk & Wear Valleys NHS Foundation Trust, covering the areas of York and Selby.  The briefing provided an update position regarding Esk Ward (a 13-bed female ward for patients requiring acute assessment and treatment for mental health), and the service ability to sustain the safety of the ward remaining open.


At the meeting Naomi Lonergan confirmed the ward closed on 12 November 2021 and that patient care and treatment episodes were completed for the majority of patients prior to the closure to prevent the need for those patients to be moved to a different provision. Only one out of area patient was required to move which was planned to happen anyway.


She also confirmed that the significant gaps in the senior roles delivering care and treatment across across nursing, medical and psychology, were a key element in the decision to temporarily close the ward - ward care was delivered on a multi-disciplinary team basis so consideration was not only given to nursing levels.  She also drew attention to the different options explored e.g. reducing the number of beds.


It was noted that daily meetings were taking place to look at all of the patients who would ordinarily receive their care from Esk Ward, to ensure they remained connected to their local community, with the intention of discharging them safely back home as soon as possible with adequate support.


Naomi Lonergan went on to confirm that the ability to retain and recruit staff into the adult wards at Cross Lane Hospital had been a revolving issue for several years, and she provide details on:

·         The actions previously taken to try and address their staffing issues

·         Their ongoing programme of focussed recruitment activity in Scarborough.  This included information on an ongoing international recruitment project, which was expected to deliver results by Spring 2022, with five new qualified members of staff to date and several more scheduled to be interviewed.

·         The development of senior nurse roles, with a proposal to introduce a nurse consultant type role, which it was hoped would deliver a better infrastructure to maintain care and treatment across the area.  It was noted it would also provide a career pathway and progression for nursing staff.

·         A new recruitment and retention premium, introduced in September 2021 as a pilot to attract people into Esk Ward and Danby Ward

·         The exploration of alternative ways of working with partners in the voluntary sector to improve the delivery of mental health care


County Councillor Liz Colling queried the long-term prognosis for the Ward and whether there were similar issues in other areas served by the Trust.  In response, the Trust’s medium to long term plans to ensure a sustainable workforce were outlined.  For example, whilst there were currently challenges around qualified staff and key professionals for the ward, the Trust had been successful in recent years in encouraging less senior staff to undertake degrees and upskill,  ...  view the full minutes text for item 106.


Rural Policing Update

Purpose:  To provide an update on the work of the Rural Taskforce across the Constituency area.


Considered - A presentation from PCSO Simon Clapcott of North Yorkshire Police (NYP) on the work of the Rural Taskforce in the Scarborough, Filey and Whitby area, which highlighted the current issues across the constituency area and provided a breakdown of the statistics for the different types of crime recorded.


As part of PCSO Simon Clapcott’s presentation he confirmed:


·            North Yorkshire was the worst region for raptor persecution and NYCC worked closely with organisations to monitor the bird numbers and their habitat;

·            The Scarborough & Whitby constituency area was at the lower end of rural crime figures compared to other areas across North Yorkshire; 

·            In regard to burglary and theft, there was now a better level of confidence within the rural community to report, resulting in an improved level of understanding and a better focus of resources;

·            Poaching season had now started leading to an increase in the number of reports of damage to crops and gates, and harassment of landowners;

·            Opportunistic crime was commonplace;

·            Theft of power tools and quad bikes regularly reported – quad bike thefts were an issue nationally;


PCSO Simon Clapcott also provided a detailed overview of the North Yorkshire Police’s ongoing Operations – Checkpoint and Figaro. It was confirmed that Operation Checkpoint was intelligence led, focussed on tackling cross-border criminality, and jointly run by forces across the north of England. 


In regard to Operation Figaro, NYP’s civil action approach to poaching i.e. the issuing of community protection warnings and Notices, He confirmed that a lack of compliance with the associated conditions would result in criminal charges and Criminal Behaviour Orders being made – the equivalent of an Anti-social Behaviour Order.


PCSO Simon Clapcott went on to provide an overview of NYP’s Rural Watch Scheme, facilitated through social media, allowing rural communities to contact and receive feedback from NYP to report suspicious behaviour in their communities.  It was noted that other forces were now choosing to take up NYP’s successful approach.  It was also noted that a number of the committee members were involved in the Rural Watch Scheme in their area.


Finally, PCSO Simon Clapcott confirmed the continuation of Operation Owl – a multi-agency approach aimed at disrupting offenders, in response to the high level of raptor persecution across the County.  It was noted there were a number of wildlife-trained officers in place, who had continued their work throughout the pandemic.  Members recognised the complex and forensically challenging nature of their work, and were pleased to note there had been an increase in the reporting of incidents. PCSO Simon Clapcott confirmed that without evidence from the public it is difficult to reach prosecution stage.


Members thanked Inspector PCSO Simon Clapcott for his attendance and it was:


Resolved – That the presentation be noted.



Schools, Educational Achievement & Finance pdf icon PDF 465 KB

Purpose: To provide an update on the local educational landscape, educational achievement and the financial challenges affecting schools in the Scarborough & Whitby constituency committee area.


Considered -


A detailed report introduced by Andrew Dixon, CYPS Strategic Planning Manager.  The wide-ranging report provided information on:


·            The no of schools across the area and their status;

·            School Standards and Attainment;

·            Exclusions;

·            Special Education Needs and Disabilities;

·            Elective Home Education

·            Schools Finance;

·            Local School Place Planning Issues;


They also noted the increase in the number of primary and secondary schools becoming academies and the number of schools with out of date OSTED ratings that required a new inspection.


In response to questions from Members, it was confirmed:

·            The vast majority of NYCC schools with an OFSTED ‘require improvement’ rating were from inspection in 2014;

·            OFSTED had recently confirmed that over the course of the next three years all schools across the country would be re-inspected;

·            In the meantime, considerable work had taken place within schools with support from NYCC’s, School Improvement team and Inclusion team.    In addition the Improvement  Team, Opportunities Area and the Locality Board for the Scarborough, Whitby & Ryedale were working effectively together to support school improvement and to provide for pupils with Special Educational Needs

·            The number of fixed term exclusions was decreasing, but the number of permanent exclusions had increased.  Jane Le Sage, Assistant Director for Inclusion provide a brief overview of the review of the Pupil Referral Service in 2020 and the resulting changes to the how schools could access those services before it got to permanent exclusion stage.  She also confirmed there were 40 early intervention places in the Scarborough area  that could be accessed through the Service;

·            A post implementation review of the revised model for the Pupil Referral Service would start in early 2022;

·            There was a requirement on the Authority to complete an ECHP within 20 weeks.  During Covid, a range of disruptors had resulted in an Education Psychologist resource issue, which in turn had adversely affected the Authority’s ability to achieve the 20-week timeline.  In response, the Authority had introduced a hybrid Model in August 2021 to build on its capacity to deliver those statutory assessments and whilst there was still a backlog of around 80, there had been some improvement in delivery times.

·            There had been a higher increase in the number of families choose elective home education in North Yorkshire compared to the national picture, with Covid being cited as the main deciding factor.  In response the Authority had provided some additional resource to introduce four new EHE advisors who acted as a bridge between a parent, a school and the Local Authority, and provided an improved level of support and challenge. The result of that improved level of contact was now being evidenced through an increase in the number of EHE pupils returning to school.

County Councillor Liz Colling requested an update in six months times on the backlog in ECHPs and the number of pupils in Elective Home Education across the constituency area.


The Committee expressed their thanks to all those involved in supporting young people and vulnerable families, and for the comprehensive report  ...  view the full minutes text for item 108.


Whitby Swing Bridge Update pdf icon PDF 2 MB

Purpose: To update Members on maintenance issues regarding Whitby Swing Bridge


Considered –


An update on Whitby Swing Bridge maintenance issues provided by Phillip Richardson, the County Council’s Senior Bridge Engineer, which included an overview of the history of the bridge maintenance, the long-term plan for the bridge and longer term issues.


It was noted that it in 2012 a formal agreement was introduced that North Yorkshire County Council would carry out most of the maintenance functions and Scarborough Borough Council would operate it and carry out day to day maintenance. 


Phillip Richardson provided an overview of the major maintenance works carried out of the bridge since that time and confirmed that the remaining lifespan of the 112-year-old bridge would be in the region of 75 years subject to a high standard of maintenance during that time.   He went on to outline the planned maintenance scheduled, which included a re-surfacing scheme, and noted there were currently some VMS signs in place around the bridge set up by Area 3 colleagues.


Members paid tribute to work of John Smith, the previous bridge engineer who had recently retired.  They also acknowledged the strategic importance of the swing bridge and the work that had been done to improve the resilience of the structure to minimise the number of breakdowns and the length of time that there was disruption when it did breakdown.  They also accepted the bridge had many years of life left in it and that the maintenance regime in place would ensure the performance of the bridge remained good. 


However, the Chairman expressed some concern about the public’s perception about the bridge and the major impact it had on the town when it broke down.  In response officers confirmed:


·         Feedback from the recent consultations on the experimental closures had suggested the introduction of railings on the bridge.  It was noted this had not been pursued, as there was concern about the additional weight on the bridge and what the railings would be attached to, given that the kerbing currently in place were not suitable, and would make the pathways too narrow.


·         The procedure in place for when the bridge broke down, which included:

o   The contractor informing NYCC of a problem that cannot be fixed immediately (most were quick fixes).  Sometimes this was delayed due to the Contractor needing time to work out whether it was a problem that could be fixed remotely, or whether a site visit was required to identify the problem;

o   NYCC informing Passenger Transport, who would try to arrange an additional bus through a local provider – Again, there were occasions when this was delayed whilst the Contractor identified the nature of the problem and therefore the time required to carry out the repair;


The Chairman suggested an arrangement was required for the provision of an additional bus service when a repair was going to take up to 2+ hours, to mitigate the impact on the town.  Phillip Richardson confirmed this would require a new contract to be put in place with a bus provider.   


The Chairman  ...  view the full minutes text for item 109.


Scarborough & Whitby Area Constituency Committee Work Programme 2020/21 pdf icon PDF 279 KB

Additional documents:


Considered -


The report of the Assistant Chief Executive (Legal and Democratic Services) asking Members to review the Work Programme, taking into account the outcome of discussions on previous agenda items and any other developments taking place across the area.


Resolved - That the Democracy Officer update the work programme to reflect the decisions made during the meeting.