Agenda and draft minutes

Members were advised that Principal Democratic Services Officer, St John Harris was deputising for the Clerk to the Charter Trustees and Monitoring Officer, Barry Khan.

The Charter Mayor welcomed all to this final meeting of the Charter Trustees for Scarborough.

The Charter Mayor invited all those present to stand in silence as a mark of respect following the death of former Mayor and Honorary Alderman of the Borough of Scarborough, Ian Stubbs and former Mayor’s Consort of the Borough of Scarborough, Janet Agar.

Finally, the Charter Mayor reminded those present of the restrictions during the pre-election period in respect of the forthcoming elections for Scarborough Town Council.

Resolved

(i)             That the Minutes of the meeting held on 25 October 2024, having been printed and circulated, be taken as read and confirmed and signed by the Chair as a correct record.

(ii)            That the Minutes of the meeting held on 4 November 2024, having been printed and circulated, be taken as read and confirmed and signed by the Chair as a correct record.

All Members are invited to declare at this point any interests they have in items appearing on this agenda, including the nature of those interests.

There were no declarations of interests.

Members of the public may ask questions or make statements at this meeting if they have given notice to St John Harris of Democratic Services and supplied the text (contact details below) by midday on Monday 17 March, three working days before the day of the meeting.  Each speaker should limit themselves to 3 minutes on any item.  Members of the public who have given notice will be invited to speak:-

·         at this point in the meeting if their questions/statements relate to matters which are not otherwise on the Agenda (subject to an overall time limit of 30 minutes);

·         when the relevant Agenda item is being considered if they wish to speak on a matter which is on the Agenda for this meeting.

There were no public questions or statements.

Considered a report of the Responsible Finance Officer (RFO) in respect of the full year budget position of the Charter Trustees to the end of March 2025 for the financial year 2024-25.  The Charter Trustees were advised that as at the end of March a total of £22,900 had been expended, which, subject to there being no further expenditure, would entail a carry forward in 2024-25 of £1,213 contributing to a total amount held in reserve at North Yorkshire Council of £1,626.

Resolved (unanimously) that the Charter Trustees note the expenditure incurred to the end of March 2025.

The Charter Mayor will provide a review of their year in office.

The Charter Mayor presented her review of her year in office.  She began by thanking her fellow Charter Trustees for giving her the opportunity to serve as Charter Mayor, in addition to expressing gratitude to her Deputy Charter Mayor, civic officer, other support officers and her husband for accompanying her to many of the events.  To date, the Charter Mayor had carried out 73 engagements with a further ten scheduled before she retired from office.  Her first engagement had been the 80^th anniversary commemoration of the D Day landings and since then she recalled many highlights including the events related to Armed Forces Day, the visit of the galleon Andalucia to Seafest, Scarborough Cricket Festival, the Honda Goldwing Parade, Christmas and Remembrance services, Town Hall tours, New Year’s Day dip and Pancake Day celebrations.

Resolved (unanimously)

That the Charter Mayor’s verbal report be noted.

The Charter Mayor was presented with her Past Mayor’s Badge 2024-25 by Principal Democratic Services Officer, St John Harris.

Any other items which the Chair agrees should be considered as a matter of urgency because of special circumstances

Charter Trustee, Councillor Eric Broadbent proposed that each of the Charter Trustees receive a certificate to commemorate their time in this role.

The Charter Mayor and the other Charter Trustees welcomed this proposal which the Principal Democratic Services Officer, Mr Harris confirmed would be provided.