Forthcoming Decisions

Update on progress of A59 Kex Gill highway realignment, together with forward programme and cost profile.

To update Members on actions being taken to address adult social care waiting times and workforce pressures and to set out the evaluation of the Ethical Decision-Making Framework that was put in place in January 2022.

Following LGR, the Local Government Boundary Commission for England will be undertaking a Boundary Review. This review will identify the number of councillors to be elected and the geographies of the Divisions they represent for the next local government elections in 2027. The first stage of this is for the Council to submit a proposed number of Councillors and a prediction of the number of electors in each polling district in 2030. Full Council will be asked to approve the submission of this information, and other background information required by the Boundary Commission.

The report will provide programme progress updates on the following corporate priority projects:
• Localities Service and Local Member Support arrangements
• Parish Charter
• Parish Liaison
• Local Devolution and Community Rights
• Community Partnerships

Decision required:
To agree revisions to the process for approvals of devolution projects.

To present the Bolton Abbey Core Visitor Area Strategy

To consider a proposal to introduce an experimental Traffic Regulation Order, amending or introducing overnight parking restrictions at seafront on-street parking locations at Sandsend, Royal Albert Drive, Scarborough and Cayton Bay.
To consider similar at 14 other locations.

To request approval for fees and charges for the Outdoor Learning Service for 2025/2026 (Financial year).

To award a contract to NYnet Ltd for the provision of Wide Area Network (WAN) solutions for the council in accordance with Regulation 12 of the Public Contract Regulations 2015

To explain the opportunities for public sector collaboration and to seek a decision as to whether:

(1) NYC should continue collaborative arrangements with NYnet and various health sector organisations upon their expiry on 1 January 2025 regarding Wide Area Network (WAN) and associated services.

(2) NYC should enter into collaborative arrangements with the North Yorkshire Police Fire & Crime Commissioner and Fire and Rescue Authority through the York & North Yorkshire Combined Authority regarding WAN and associated services.

To make a recommendation to Full Council based on Independent Remuneration Panel Recommendations

To consider the proposed revised policy and agree a final version for consultation.

To consider and agree a final version of the policy for consultation.

To recommend proposals for formal consideration be taken to Executive

To recommend proposals for formal consideration be taken to Executive.

The purpose of this report is to gain approval to tender for contractors to develop 3 schemes comprising 1 affordable housing unit at the following locations:

Springfield Drive, Boroughbridge
Gascoigne Crescent, Harrogate
Poplar Grove, Harrogate

The tender will include -

• Facilitating works – to include but not limited to security and fencing and site clearence
• Super structure works
• Internal finishes including fittings furnishings and equipment
• Services
• External works
• Any necessary approvals – LABC, building Regulations, discharge of planning conditions etc
• Provision of a handover pack

The list above is not exhaustive

The contract will likely be for around 9 months although extensions will be given if the build process takes longer than anticipated.

To consider the recommendations of the Independent Remuneration Panel for 2025/26

To seek authorisation to award the second stage of a construction contract to Jackson Civil Engineering Limited to carry out the refurbishment works to Filey Sea Wall, following the issue of a transparency notice.

Jackson Civil Engineering had previously been awarded the first design stage of the works by Scarborough Borough Council.

To appoint and enter into contract with the chosen supplier for the Whitby Old Town Hall and Market Place project constructions works.

To seek approval for the:
- closure of Maple Park LLP and Hambleton Holdings LLP
- transfer of the underlease for the café
- transfer of the crematorium operation and assets to North Yorkshire Council

To consider the Young Person’s Pathway and the proposed recommendations:
1. that Pathway 1 sits within the Housing service managed through housing needs. This will include the transfer of budgets between services with identified savings.
2. to agree the proposed shared budget for Pathway 2

The Director of Public Health Annual Report is an independent report on the health of the local population. The Director of Public Health has a duty to write an annual report, and the local authority a duty to publish it. The focus of this year’s report is on healthy ageing. The Executive committee will be asked to consider and note the report.

The report will seek approval:
1. To formally appropriate the relevant parts of the West Pier for the council in its local government capacity under the powers conferred in section 77 of the Scarborough Corporation Act 1931 prior to commencing works on site.
2. To engage with the Secretary of State for Transport to obtain consent in respect of how any proceeds of that appropriation should be treated.

Application for funding from the Public Sector Heat Decarbonisation Scheme Phase 4. This is a fund for works to corporate buildings to replace heating systems with low carbon technology.
This application is in preparation so the exact sum to be requested is not yet know.

Consideration of proposed amendments to the Council’s Constitution recommended by the Executive.

Subject to any comments Members may have, to approve the proposed amendments to the Constitution.

Consideration of proposed amendments to the Council’s Constitution for recommendation to full Council.

Subject to any comments Members may have, to recommend the proposed amendments to the Constitution to full Council for approval

To approve the NYC Climate Change Delivery Pathway

Following the publication of statutory notices, to determine whether to cease to maintain (to close) St Hilda’s Ampleforth Church of England Voluntary Controlled Primary School with effect from 31 August 2024.


If there are no objections to the statutory notices, this decision will be taken by the Executive Member for Education, Learning and Skills at their meeting with the Corporate Director - Children and Young People’s Service

To request consultation on the de-designation of all 24 children’s centres to enable greater flexibility for the use of the buildings

Contract Extension for Hard Facilities Management Fixed Electrical Inspection and Testing and Portable Appliance Testing (PAT)

Contract Extension for Hard Facilities Management General Building – Responsive Repairs

To undertake a procurement exercise for Hard Facilities Management Asbestos Abatement – asbestos removal

To undertake a procurement exercise for Hard Facilities Management Chimneys, Lightning Conductors and other High Access Structures: Inspections and Maintenance

To undertake a procurement exercise for Hard Facilities Management PE and External Play Equipment: Inspection and Minor Repair

To undertake a procurement exercise for Hard Facilities Management Fire and Intruder Alarms: Servicing and Responsive Maintenance

Procurement for Water Retailer Contract to commence from the 1st April 2025

A decision is required to approve a new process and a scheme of delegation for instructing Legal Services to enter Habitat Bank regulation agreements. The process will be led by specialist input by Ecology Officers, assessing against ecological suitability criteria before recommending that Legal Services be formally instructed. This instruction needs sign-off at an appropriate level with a scheme of delegation in place.

The purpose of the report is to set out the draft Tenancy Policy and the planned consultation activity to take place prior to the policy being adopted.

A decision is required regarding the commencement of consultation activity.

The purpose of the report is to set out the draft Anti-social Behaviour Policy and the planned consultation activity to take place prior to the policy being adopted.

A decision is required regarding the commencement of consultation activity.

The purpose of the report is to set out the proposed policy framework for the functions within the Housing Revenue Account; Landlord Services and Housing Standards.

Decisions are required on adoption of the Policy Framework, agreement of the implementation plan and associated timescales and any delegations as advised.

To report the outcome of a consultation on a proposed new Home to School Travel Policy for North Yorkshire.
To seek approval of the proposed policy to move forward for adoption by the Council in July 2024.

To agree the schemes to be included within the 2025-26 Highways Capital Annual Programme.

To approve new schemes to be added to the Forward Highways Capital Programme

To agree the indicative headline highways maintenance capital allocations for the financial year 2025/26 based on current funding assumptions.
Grant approval to carry out the relevant procurement processes.

This allows a draft 2024/25 programme to be developed for approval in Summer 2025

To consider the proposed North Yorkshire Joint Health and Wellbeing Strategy and recommend it for adoption to the Council.
NOTE: The North Yorkshire Health and Wellbeing Board’s Terms of Reference state that “The Joint Health and Wellbeing Strategy will be referred to the Council for approval as part of the Council’s Policy Framework.”

To recommend a delivery option for the financial year 2025-26.

Following LGR, the Local Government Boundary Commission for England will be undertaking a Boundary Review. This review will identify the number of councillors to be elected and the geographies of the Divisions they represent for the next local government elections in 2027. The first stage of this is for the Council to submit a proposed number of Councillors and a prediction of the number of electors in each polling district in 2030. Executive will be asked to approve the submission of this information, and other background information required by the Boundary Commission.

Consideration of proposed minor administrative amendments to the LGPS Discretions Policy and a proposed delegation to the Assistant Chief Executive Business Support & HR to make in-year minor administrative amendments to the Policy, recommended by the Executive.

Subject to any comments Members may have, to approve the proposed amendments to the LGPS Discretions Policy and the proposed delegation to the Assistant Chief Executive Business Support & HR to make in-year minor administrative amendments to the Policy (and for the Constitution to be consequentially amended by the Assistant Chief Executive Legal and Democratic Services).

To request approval to consult local authority maintained special schools and academies and pupil referral units within North Yorkshire on the allocation methodology for the DfE Teachers Pension Employer Contribution Grant for the 2024/25 financial year.

To request approval to consult early years’ providers, mainstream schools and academies and special schools and academies within North Yorkshire on early years’, mainstream school and special school funding proposals for the 2025/26 financial year.

The report sets out plans to increase the provision of temporary accommodation stock in the county. The report seeks approval to follow the approach identified in the business case (mixed model in-house and registered provider developed provision).

To approve the transfer of part of the former Northallerton School and Sixth Form College, Grammar School Lane, Northallerton to the Department for Education at nil cost to enable the delivery of a new SEND School to provide educational services from the site.

To seek approval to formally publish the statutory outputs of the North Yorkshire and York Local Nature Recovery (LNRS) Strategy comprising
-local habitat map
-statement of biodiversity priorities.
As developed in accordance with the LNRS Regulations 2023.

To seek approval to undertake statutory consultation on the Consultation Draft of the LNRS from Autumn 2024.

Approval is required to hold an open procurement for a care market representative.

The purpose of this organisation is to support the care market in North Yorkshire ensuring that care providers are involved and informed across a whole range of quality, safety, finance, and business operating aspects. The organisation is required to engage and contribute to, local, operational and system wide discussions. The organisation is consulted on matters affecting the care market in North Yorkshire and represents the care market in negotiations around the annual inflationary uplift award.

A service agreement is in place ceasing on 30th September 2024. The new Care Market Representative contract will commence from the 1st October 2024.

This is a statutory stage in the preparation of a Neighbourhood Plan that takes place following independent Examination of the plan.
The report will set out a recommendation on whether to agree an appended Decision Statement. The Decision statement will set out the Council’s position on the Neighbourhood Plan in-light of the Examiner’s Report and whether the Plan can progress to referendum.
Based on consideration of a Fact-Checking Draft of the Examiner’s Report, both the local planning authority (LPA) and the qualifying body responsible for the preparation of the plan (Pannal and Burn Bridge Parish Council) agree with all of the Examiner’s modifications recommended as necessary for the Plan to meet the basic conditions. This will be confirmed on receipt of the final Examiner’s report.
Subject to a favourable decision, the Plan would be amended in-line with the recommended modifications post-decision and this modified Plan would go forward to referendum.

To report the outcome of a consultation on a proposed new Home to School Travel Policy for North Yorkshire.

To seek approval for adoption of the Cultural Strategy for North Yorkshire, as facilitated and developed by the Culture

To approve the ten year Long Term Plan for Scarborough and initial three year Investment Plan of agreed interventions to receive, allocate and spend funding received from Government through the Long Term Plan for Towns programme.

Following consultation with the public to present the final recommendations on the community governance reviews considering the creation of town councils for Harrogate and Scarborough

To approve the North Yorkshire Autism Strategy, considering feedback and refinements following the public consultation.

To set out the rationale and methodology for the countywide strategic speed limit review and prioritisation of resultant schemes.

To apprise on the financial out turn of the Civil Parking Enforcement surplus income following completion of the approved two year investment period 2022/23 and request approval for the use of the surplus over the next three year period.

To review the current maximum Hackney Carriage fares set by the Council consequent to consultation and statutory public notice.

Seeking approval to award the contract to 'Fox (Owmby) Ltd.' is a crucial step following a thorough and successful open procurement process. This process encompasses two distinct packages: Package 1 involves upgrading unadopted roads to meet adoptable standards, ensuring their integration into the existing infrastructure, while Package 2 focuses on the essential task of ensuring the safety and security of these unadopted roads. This recommendation is a result of diligent evaluation and consideration, highlighting Fox (Owmby) Ltd. as the most suitable and capable contractor for the job.
Value of Package 1 is £ 582,043.99
Value of Package 2 is £ 905,539.01

This is a statutory stage in the preparation of a Neighbourhood Plan post Examination
Report is to set out a recommendation to agree the appended Decision statement (a statement which sets out the Council’s position on the Neighbourhood Plan) and agree that a referendum will be held.
Both the LPA and the Qualifying body agree with all of the Examiner’s recommendations and are in the process of modifying the plan to make it is capable to meet the basic conditions tests.

The double devolution pilots are progressing with the parish and town councils, business case templates have been shared with them all and will require sign-off individually once completed. Specific dates to be agreed with each area and the Forward Plan will be updated for each area once this has been confirmed.
Areas for information:
Filey Town Council
Knaresborough Town Council
Malton Town Council
Northallerton Town Council
Ripon Town Council
Selby Town Council
Skipton Town Council
Whitby Town Council

The double devolution pilots are progressing with the parish and town councils, business case templates have been shared with them all and will require sign-off individually once completed. Specific dates to be agreed with each area and the Forward Plan will be updated for each area once this has been confirmed.
Areas for information:
Filey Town Council
Knaresborough Town Council
Malton Town Council
Northallerton Town Council
Ripon Town Council
Selby Town Council
Skipton Town Council
Whitby Town Council

The double devolution pilots are progressing with the parish and town councils, business case templates have been shared with them all and will require sign-off individually once completed. Specific dates to be agreed with each area and the Forward Plan will be updated for each area once this has been confirmed.

Areas for information:
Filey Town Council
Knaresborough Town Council
Malton Town Council
Northallerton Town Council
Ripon Town Council
Selby Town Council
Skipton Town Council
Whitby Town Council

To approve the extension of the Mental Health Supported Housing contract and approve the inclusion of additional funding previously provided by Craven District Council into the main budget.

The purpose of this report is to enter into a Memorandum of Understanding (MOU) with the Department of Levelling-Up, Housing and Communities (DLUHC) for funding of £1,740,114 from the Local Authority Housing Fund (LAHF).
This funding will contribute towards the acquisition of 2 homes for temporary accommodation for homeless households plus an additional 11 affordable homes to provide accommodation for 11 households from the Afghan Citizens Resettlement Scheme (ACRS).

To approve an updated Bus Service Improvement Plan (BSIP) which requires submission to the Department of Transport (DfT) by 12 June 2024

To request approval from Executive on proposals for the development of the adult social care market in Malton

To agree to the introduction of a Dynamic Purchasing System for all Passenger Transport Services.

To consider the Revenue Budget for 2025/26 and the Medium Term Financial Strategy (MTFS) including the: Capital Plan; Treasury Management; Prudential Indicators.

To consider and recommend to Council the Revenue Budget for 2025/26 and the Medium Term Financial Strategy (MTFS) including: Revenue Plan; Capital Plan; Treasury Management; Prudential Indicators

Q3 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

As a provider of adult education in receipt of grant funding of over £1m we must write and publish an accountability statement to form part 2 of our funding agreement with the Skills Funding Agency. We have also been advised that to meet financial procedure rules we must also document approval to receive the recurring grant funding that will make up part 1 of the documentation.

The statement is a mandatory part of the legislation linked to our current funding arrangements but must make clear reference to a document, written by West and North Yorkshire Chamber of commerce called the Learning Skills Improvement Plan (LSIP) and the key priorities of the council. This document is this year’s version of a document approved for 2023-24 and our response is largely based upon the strategy for adult learning and skills engagement that we consulted on in July 2022 and just defines targets based on the LSIP and national skills requirements

To feedback the results of a public consultation on outline proposals for improvements to Whitby harbourside public realm, including proposals to signalise the junction of Spital Bridge and A171 and decide on the next steps for the scheme.

To seek agreement on the finalised draft of the North Yorkshire parts of the proposed Key Route Network for York and North Yorkshire ahead of approval by the Mayoral Combined Authority.

To undertake a procurement exercise for Hard Facilities Management Fire Equipment: Inspection and Supply

For Executive to approve the introduction of the Traffic Regulation Orders required for the Harrogate Transforming Cities Fund project.

For the Corporate Director Environment, under delegated powers, to approve the introduction of the Traffic Regulation Orders required for the Selby Transforming Cities Fund project.

To recommend the draft Local Transport Plan for approval before being passed to he Mayoral Combined Authority for recommendation and approval

To agree an additional Approved Provider List to ensure commissioning from care providers of specialist care.

The report will set out the detail of the proposed NYC housing enforcement policy, which is required in order for us to deliver our statutory duties in relation to housing standards in the private sector.

Q2 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Q1 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Due to the variations in approach towards the method of delivery of the disabled facilities grant, there were also some subtle variations between the legacy areas in relation to their policy approach and their interpretation and implementation of legislation. Whilst all areas are using the powers and flexibilities given within the legislation, there has been some variation in terms of scope of works undertaken along with differences in financial thresholds and parameters adopted. The report will outline how the policy seeks to draw together an interpretation of the mandatory elements of Disabled Facilities Grant (DFG) legislation and the discretionary elements of the RRO into a single published document. The report will therefore set out the key recommendations for the policy and seek agreement to adopt the North Yorkshire Housing Assistance and Disabled Facilities Grant Policy for the new authority.

Due to the variations in approach towards the method of delivery of the disabled facilities grant, there were also some subtle variations between the legacy areas in relation to their policy approach and their interpretation and implementation of legislation. Whilst all areas are using the powers and flexibilities given within the legislation, there has been some variation in terms of scope of works undertaken along with differences in financial thresholds and parameters adopted. The report will outline how the policy seeks to draw together an interpretation of the mandatory elements of Disabled Facilities Grant (DFG) legislation and the discretionary elements of the RRO into a single published document. The report will therefore sets out the key recommendations for the policy and seek agreement to adopt the North Yorkshire Housing Assistance and Disabled Facilities Grant Policy for the new authority. The new policy is to be adopted for all tenures, to provide a consistent approach to delivering adaptations for owners and tenants in the private sector and our own housing tenants.

Annual Review of Member Champions

To seek approval for the procurement of a new contract for the provision of a Children’s Approved Providers List .

Approve the annual report of the Council’s six thematic overview and scrutiny committees

To adopt the North Yorkshire Joint Health and Wellbeing Strategy.
NOTE: The North Yorkshire Health and Wellbeing Board’s Terms of Reference state that “The Joint Health and Wellbeing Strategy will be referred to the Council for approval as part of the Council’s Policy Framework.”

To update Members on actions being taken to address adult social care waiting times and workforce pressures and to set out the evaluation of the Ethical Decision-Making Framework that was put in place in January 2022

To approve funding to support the development of an extra care housing scheme in Whitby. To review the proposed scheme and outcome of the procurement.

To approve the proposed redeployment of the property