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Council minutes, agendas and reports

Forward plan

Forward Plan - 11 April 2023 to 30 April 2024  (11/04/2023 to 30/04/2024)

Plan items
No. Item

1.

Post 16 Policy Statement on Home to School Transport

Decision maker:  Corporate Director Children and Young People's Services

Decision:   21 Mar 2023

Lead officer:  Chris Reynolds

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/02/2023

Anticipated restriction: Open  -

2.

Contract for a card payment and income management system that allows residents to make payments for Council services online

Decision maker:  Assistant Director - Technology

Decision:   11 Apr 2023

Lead officer:  Lorena Phillips

Decision status:  Recommendations Approved

Notice of proposed decision first published: 02/03/2023

Anticipated restriction: Open  -

3.

Request to bid for Local Energy Advice Demonstrator Pilot Programme

Decision maker:  Executive Member for Managing our Environment

Decision:   13 Apr 2023

Lead officer:  James Farrar

Decision status:  Recommendations Approved

Notice of proposed decision first published: 31/03/2023

This decision will be taken under urgency procedures.

Reason for urgency:
The fund was launched in late March with a short window to bid for funding by 21st April.

Anticipated restriction: Open  -

4.

Re-procurement of the Carers Break Service

Decision maker:  Corporate Director of Health and Adult Services

Decision:   14 Apr 2023

Lead officer:  Sally Anderson

Decision status:  Recommendations Approved

Notice of proposed decision first published: 07/03/2023

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Information relating to the financial or business affairs of any particular person (including the authority holding that information)

5.

Contract Extension for Hard Facilities Management Asbestos Abatement – asbestos removal

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   27 Jul 2023

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

6.

Contract Extension for Hard Facilities Management PE and External Play Equipment: Inspection and Minor Repair

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   27 Jul 2023

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

7.

Contract Extension for Hard Facilities Management General Building – Responsive Repairs

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   27 Jul 2023

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

8.

Contract Extension for Hard Facilities Management Fire Equipment: Inspection and Supply

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   27 Jul 2023

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

9.

Contract Extension for Hard Facilities Management Chimneys, Lightening Conductors and other High Access Structures: Inspections and Maintenance

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   27 Jul 2023

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

10.

Extension for Hard Facilities Management Fixed Electrical Inspection and Testing and Portable Appliance Testing (PAT)

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   11 Sep 2023

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

11.

Contract for Hard Facilities Management Water Hygiene: Risk Assessment and Monitoring

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   3 Jul 2023

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

12.

Contract for Hard Facilities Management Mechanical Equipment and Plant: Servicing and Responsive Maintenance

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   3 Jul 2023

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

13.

Rural England Prosperity Fund - Grant acceptance

Decision maker:  Executive

Decision:   4 Jul 2023

Lead officer:  Mark Kibblewhite

Decision status:  Recommendations Approved

Notice of proposed decision first published: 26/01/2023

Anticipated restriction: Open  -

14.

Proposal to amalgamate Caedmon College Whitby and Eskdale School.

Decision maker:  Executive

Decision:   18 Apr 2023

Lead officer:  Andrew Dixon

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/02/2023

Anticipated restriction: Open  -

15.

Lowering the Age Range of Overdale Community Primary School

Decision maker:  Executive

Decision:   18 Apr 2023

Lead officer:  Mark Ashton

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/02/2023

Anticipated restriction: Open  -

16.

Review of the SEND Residential Provision – Welburn Hall School

Decision maker:  Executive Member for Education, Learning & Skills

Decision:   18 Apr 2023

Lead officer:  Martin Surtees

Decision status:  Recommendations Approved

Notice of proposed decision first published: 13/03/2023

Anticipated restriction: Open  -

17.

SEN Capital Programme

Decision maker:  Executive Member for Education, Learning & Skills

Decision:   18 Apr 2023

Lead officer:  Martin Surtees

Decision status:  Recommendations Approved

Notice of proposed decision first published: 13/03/2023

Anticipated restriction: Open  -

18.

Harrogate Business Improvement District renewal

Decision maker:  Corporate Director of Resources

Decision:   19 Apr 2023

Lead officer:  Julie Gillett

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/03/2023

Anticipated restriction: Open  -

19.

Phase 4 Public Sector Low Carbon Skills Fund – Grant Application

Decision maker:  Executive Member for Managing our Environment

Decision:   25 Apr 2023

Lead officer:  Kristina Peat

Decision status:  Recommendations Approved

Notice of proposed decision first published: 03/04/2023

This decision will be taken under urgency procedures.

Reason for urgency:
The funding was announced on the 28th March 2023 and the application portal opening on the 26th April 2023, with applications considered on a first come first served basis. The Council's application therefore needs to be submitted as soon as the portal opens as it will close once oversubscribed.

As a result urgency is required around the Decision as they is not 28 calendar days prior to the grant application decision being required to be made, call in exception around the decision will also be required.

Anticipated restriction: Open  -

20.

Upgrade of Highway Asset Management System

Decision maker:  Corporate Director of Environment

Decision:   15 May 2023

Lead officer:  Barrie Mason

Decision status:  Recommendations Approved

Notice of proposed decision first published: 13/03/2023

Anticipated restriction: Open  -

21.

Community Networks

Decision maker:  Executive

Decision:   30 May 2023

Originally due:   21 Feb 2023

Lead officer:  Rachel Joyce

Decision status:  Recommendations Approved

Notice of proposed decision first published: 14/10/2022

Anticipated restriction: Open  -

22.

Approval of Housing Complaints Policy

Decision maker:  Executive

Decision:   2 May 2023

Lead officer:  Dani Reeves

Decision status:  Recommendations Approved

Notice of proposed decision first published: 31/03/2023

Anticipated restriction: Open  -

23.

Response to DEFRA - Food Waste Collections in North Yorkshire

Decision maker:  Executive

Decision:   9 May 2023

Lead officer:  Peter Jeffreys

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/03/2023

Anticipated restriction: Open  -

24.

North Yorkshire Council Electric Vehicle Public Charging Infrastructure Rollout Strategy

Decision maker:  Executive

Decision:   2 May 2023

Lead officer:  Keisha Moore

Decision status:  Recommendations Approved

Notice of proposed decision first published: 06/04/2023

This decision will be taken under urgency procedures.

Reason for urgency:
In order to meet required deadlines for rollout

Anticipated restriction: Open  -

25.

Appointments to Committees and Outside Bodies

Decision maker:  Executive

Decision:   2 May 2023

Lead officer:  Daniel Harry

Decision status:  Recommendations Approved

Notice of proposed decision first published: 04/04/2023

Anticipated restriction: Open  -

26.

Local Area SEND Strategy Adoption

Decision maker:  Executive

Decision:   2 May 2023

Lead officer:  Chris Reynolds

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/06/2022

Anticipated restriction: Open  -

27.

Report on Implications of TUPE

Notice of proposed decision first published: 23/03/2023

This decision will be taken under urgency procedures.

Reason for urgency:
Late notification as it had to go to Executive.

Anticipated restriction: Part exempt  - view reasons

28.

Contract for Liquid Fuel (Heating Oil)

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   22 Aug 2023

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/11/2022

Anticipated restriction: Open  -

29.

Music Service Arts Council Bid

Decision maker:  Executive Member for Education, Learning & Skills

Decision:   9 May 2023

Lead officer:  Ian Bangay

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/03/2023

Anticipated restriction: Part exempt  - view reasons

30.

Approval to submit a bid to the National Institute of Health and Care Research

Decision maker:  Executive Member for Health & Adult Services

Decision:   9 Jun 2023

Lead officer:  Katie Needham

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

31.

Local Management Of Schools (LMS) Procurement And Contract Procedure Rules

Decision maker:  Corporate Director Children and Young People's Services

Decision:   9 May 2023

Lead officer:  Sally Dunn

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/03/2023

Anticipated restriction: Open  -

32.

Adult Learning and Skills Service Fees 2023/4 and associated policy statement New!

Decision maker:  Corporate Director Children and Young People's Services

Decision:   1 Jun 2023

Lead officer:  Ann Featherstone

Decision status:  Recommendations Approved

Notice of proposed decision first published: 06/04/2023

Anticipated restriction: Open  -

33.

Selby Place Partnership application New!

Decision maker:  Executive Member for Culture, Arts & Housing

Decision:   14 Jun 2023

Lead officer:  Yvette Turnbull

Decision status:  Recommendations Approved

Notice of proposed decision first published: 11/04/2023

Anticipated restriction: Open  -

34.

Contract for Hard Facilities Management Automatic Doors: Inspection and Responsive Maintenance

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   28 Jul 2023

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

35.

Contract for Hard Facilities Management Lifts: Servicing and Responsive Maintenance

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   28 Jul 2023

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

36.

Consider recommendations from the Executive regarding the Motion on Proportional Representation

Decision maker:  Full Council

Decision:   17 May 2023

Lead officer:  Barry Khan

Decision status:  Recommendations Approved

Notice of proposed decision first published: 25/11/2022

Anticipated restriction: Open  -

37.

Recommended Approach to Plan Making for North Yorkshire

Decision maker:  Full Council

Lead officer:  David Caulfield

Decision status:  Abandoned

Notice of proposed decision first published: 10/02/2023

Anticipated restriction: Open  -

38.

Response to DEFRA - Food Waste Collections in North Yorkshire

Decision maker:  Full Council

Decision:   17 May 2023

Lead officer:  Peter Jeffreys

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/03/2023

Anticipated restriction: Open  -

39.

Implications of TUPE

Decision maker:  Full Council

Decision:   17 May 2023

Lead officer:  Justine Brooksbank

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/03/2023

Anticipated restriction: Part exempt  - view reasons

40.

Youth Justice Grant

Decision maker:  Executive Member for Children & Families

Decision:   1 Aug 2023

Lead officer:  Barbara Merrygold

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/03/2023

Anticipated restriction: Open  -

41.

Skelton Newby Hall CE VC Primary School – School Closure Proposal

Decision maker:  Executive

Decision:   30 May 2023

Lead officer:  Andrew Dixon

Decision status:  Recommendations Approved

Notice of proposed decision first published: 06/01/2023

Anticipated restriction: Open  -

42.

Q4 Performance Monitoring and Budget Report

Decision maker:  Executive

Decision:   30 May 2023

Lead officer:  Gary Fielding

Decision status:  Recommendations Approved

Notice of proposed decision first published: 30/01/2023

Anticipated restriction: Open  -

43.

New Framework for electricity supply for corporate properties, schools and District Councils, to commence 1 April 2024

Decision maker:  Corporate Director of Resources

Decision:   8 Aug 2023

Lead officer:  Kristina Peat

Decision status:  Recommendations Approved

Notice of proposed decision first published: 18/11/2022

Anticipated restriction: Open  -

44.

Electricity energy tariff for the council for the period 1 April 2024 – 31 March 2025

Decision maker:  Corporate Director of Resources

Decision:   8 Aug 2023

Lead officer:  Kristina Peat

Decision status:  Recommendations Approved

Notice of proposed decision first published: 22/12/2022

Anticipated restriction: Open  -

45.

Procurement of Special Educational Needs Home to School Transport contracts New!

Decision maker:  Corporate Director Children and Young People's Services

Decision:   22 Jun 2023

Lead officer:  Catherine Price

Decision status:  Recommendations Approved

Notice of proposed decision first published: 06/04/2023

Anticipated restriction: Open  -

46.

Procurement of a new technology enabled care service

Decision maker:  Corporate Director of Health and Adult Services

Decision:   8 Dec 2023

Lead officer:  Michael Rudd

Decision status:  Recommendations Approved

Notice of proposed decision first published: 02/03/2023

Anticipated restriction: Open  -

47.

Managing Adult Social Care Pressures

Decision maker:  Executive

Decision due:   7 May 2024

Lead officer:  Richard Webb

Notice of proposed decision first published: 17/11/2022

Anticipated restriction: Open  -

48.

For recommendation to Council - North Yorkshire Health and Wellbeing Board - Terms of Reference

Decision maker:  Executive

Lead officer:  Patrick Duffy

Decision status:  Abandoned

Notice of proposed decision first published: 10/02/2023

Anticipated restriction: Open  -

49.

Selby Area Garden Waste Service

Decision maker:  Executive

Decision:   20 Jun 2023

Lead officer:  Michael Leah

Decision status:  Recommendations Approved

Notice of proposed decision first published: 17/03/2023

Anticipated restriction: Open  -

50.

Future arrangements for the Harrogate and Rural Alliance

Decision maker:  Executive

Lead officer:  Chris Watson

Decision status:  Abandoned

Notice of proposed decision first published: 11/02/2022

Anticipated restriction: Open  -

51.

Service Harmonisation - Waste and Recycling

Decision maker:  Executive

Lead officer:  Peter Jeffreys

Decision status:  Abandoned

Notice of proposed decision first published: 17/03/2023

Anticipated restriction: Open  -

52.

Care market proposals for Craven

Decision maker:  Executive

Decision:   20 Jun 2023

Lead officer:  Michael Rudd

Decision status:  Recommendations Approved

Notice of proposed decision first published: 01/10/2021

Anticipated restriction: Open  - view reasons

53.

Proposed extra care housing scheme

Decision maker:  Executive

Decision due:   17 Sep 2024

Lead officer:  Michael Rudd

Notice of proposed decision first published: 20/09/2022

Anticipated restriction: Open  -

Explanation of anticipated restriction:
Contains confidential external provider business information

54.

Proposal to amalgamate Caedmon College Whitby and Eskdale School.

Decision maker:  Executive

Decision:   20 Jun 2023

Lead officer:  Andrew Dixon

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/02/2023

Anticipated restriction: Open  -

55.

North Yorkshire Climate Change Strategy for adoption

Decision maker:  Executive

Decision:   18 Jul 2023

Lead officer:  Jos Holmes, Michael Leah

Decision status:  Recommendations Approved

Notice of proposed decision first published: 31/03/2023

Anticipated restriction: Open  -

56.

Consider the adoption of the Parish Charter

Decision maker:  Executive

Decision:   18 Jul 2023

Lead officer:  Rachel Joyce

Decision status:  Recommendations Approved

Notice of proposed decision first published: 23/11/2022

Anticipated restriction: Open  -

57.

Schools Condition Capital Programme 2023/24.

Decision maker:  Executive

Decision:   4 Jul 2023

Lead officer:  Andrew Dixon

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Part exempt  - view reasons

58.

Handyperson service

Decision maker:  Executive

Decision:   18 Jul 2023

Lead officer:  Michael Rudd, Andrew Rowe

Decision status:  Recommendations Approved

Notice of proposed decision first published: 07/03/2023

Anticipated restriction: Open  -

Explanation of anticipated restriction:
Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter.

59.

North Yorkshire Health and Wellbeing Board - Terms of Reference

Decision maker:  Full Council

Decision:   19 Jul 2023

Lead officer:  Patrick Duffy

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

60.

Recommendations to Full Council regarding the Community Governance Review of Harrogate and Scarborough

Decision maker:  Full Council

Decision:   19 Jul 2023

Lead officer:  Barry Khan

Decision status:  Recommendations Approved

Notice of proposed decision first published: 04/05/2022

Anticipated restriction: Open  -

61.

Annual Overview and Scrutiny Report 2022/23 - A review of the work of overview and scrutiny committees in 2022/23 and looking ahead to the work that will be undertaken in 2023/24

Decision maker:  Full Council

Decision:   19 Jul 2023

Lead officer:  Daniel Harry, Christine Phillipson

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

62.

Consideration of expressions of interest for Double Devolution Pilot

Decision maker:  Executive

Lead officer:  Neil Irving

Decision status:  Abandoned

Notice of proposed decision first published: 22/12/2022

Anticipated restriction: Open  -

63.

Q1 Performance Monitoring and Budget Report

Decision maker:  Executive

Decision:   29 Aug 2023

Lead officer:  Gary Fielding

Decision status:  Recommendations Approved

Notice of proposed decision first published: 30/01/2023

Anticipated restriction: Open  -

64.

Participation Support (Self Advoacy)

Decision maker:  Director of Public Health

Decision:   20 Oct 2023

Lead officer:  Claire Canavan

Decision status:  Recommendations Approved

Notice of proposed decision first published: 31/03/2023

Anticipated restriction: Open  -

65.

Contract for Hard Facilities Management Asbestos Analysis - surveys and supervision

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   28 Jul 2023

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

66.

Contract for gas supply from the 1st April 2025

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   22 Feb 2024

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 18/11/2022

Anticipated restriction: Open  -

67.

Redeployment of land to the north and south of Crosshills Lane, Selby

Decision maker:  Executive

Decision due:   17 Sep 2024

Lead officer:  Philip Cowan

Notice of proposed decision first published: 09/02/2021

Anticipated restriction: Part exempt  - view reasons

68.

Future arrangements for the Harrogate and Rural Alliance

Notice of proposed decision first published: 11/02/2022

Anticipated restriction: Open  -

69.

Outdoor Learning Service

Decision maker:  Executive

Lead officer:  Amanda Newbold

Decision status:  Abandoned

Notice of proposed decision first published: 07/03/2022

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The report will contain exempt financial information which is sensitive to the procurement process.

70.

Information and Advice Service

Notice of proposed decision first published: 31/03/2023

Anticipated restriction: Open  -

71.

North Yorkshire Joint Health and Wellbeing Strategy

Decision maker:  Executive

Decision due:   18 Jun 2024

Lead officer:  Louise Wallace

Notice of proposed decision first published: 10/02/2023

Anticipated restriction: Open  -

72.

North Yorkshire Joint Health and Wellbeing Strategy

Decision maker:  Full Council

Decision due:   24 Jul 2024

Lead officer:  Louise Wallace

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

73.

Q2 Performance Monitoring and Budget Report

Decision maker:  Executive

Decision:   28 Nov 2023

Lead officer:  Gary Fielding

Decision status:  Recommendations Approved

Notice of proposed decision first published: 30/01/2023

Anticipated restriction: Open  -

74.

Outdoor Learning Service

Decision maker:  Executive

Decision:   28 Nov 2023

Lead officer:  Amanda Newbold

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/02/2023

Anticipated restriction: Open  - view reasons

Explanation of anticipated restriction:
The report will contain exempt financial information which is sensitive to the procurement pro