Forward plan

Forward Plan - 25 March 2024 to 31 March 2025  (25/03/2024 to 31/03/2025)

Plan items
No. Item

1.

Procurement of additional Oracle Financial licence for NYC

Decision maker:  Assistant Director - Technology

Decision due:   4 Mar 2024

Lead officer:  Madeline Hoskin

Notice of proposed decision first published: 31/01/2024

Anticipated restriction: Open  -

2.

Public Space Protection Order - Scarborough

Decision maker:  Assistant Chief Executive - Local Engagement

Decision due:   20 Mar 2024

Lead officer:  Maxine Smith

Notice of proposed decision first published: 12/02/2024

Anticipated restriction: Open  -

3.

Fees payable for external providers of social care provision

Decision maker:  Corporate Director of Health and Adult Services

Decision:   22 Mar 2024

Lead officer:  Abigail Barron, Anton Hodge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/11/2023

Anticipated restriction: Open  -

4.

Fees for inhouse community care services 2024/25

Decision maker:  Corporate Director of Health and Adult Services

Decision:   22 Mar 2024

Lead officer:  Abigail Barron, Anton Hodge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 10/11/2023

Anticipated restriction: Open  -

5.

Proposal for Harrogate and Rural Alliance partnership agreements 2024/2025

Decision maker:  Corporate Director of Health and Adult Services

Decision:   22 Mar 2024

Lead officer:  Karen Siennicki

Decision status:  Recommendations Approved

Notice of proposed decision first published: 12/02/2024

Anticipated restriction: Open  -

6.

Contract Extension for Hard Facilities Management Water Hygiene: Risk Assessment, Monitoring and Works

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   26 Mar 2024

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/03/2024

This decision will be taken under urgency procedures.

Reason for urgency:
A procurement exercise has taken place to establish new contracts for Hard Facilities Management Water Hygiene: Risk Assessment, Monitoring and Works, as the contracts established by the former County Council are due to expire on the 31st March 2024. The new contracts include provision to provide all relevant servicing and maintenance for additional Council properties as other (ex district) contract arrangements expire, as well as provision for Property’s Traded Service Property Solutions clients.

The intention to procure was entered onto the forward plan in February 2023, the decision to procure was made on the 3rd July 2023. Tenders were received in October 2023 and officer evaluation commenced. As part of the evaluation a number of issues required clarification with contractors who submitted tenders, with officers having to further evaluate responses.

Due to size and service requirements of the new contracts and the need for further clarification to be worked through, the

Anticipated restriction: Open  -

7.

Contract Extension for Hard Facilities Management Mechanical Equipment and Plant: Servicing and Responsive Maintenance

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision:   26 Mar 2024

Lead officer:  Katherine Edge

Decision status:  Recommendations Approved

Notice of proposed decision first published: 15/03/2024

This decision will be taken under urgency procedures.

Reason for urgency:
A procurement exercise has taken place to establish new contracts for Hard Facilities Management Mechanical Equipment and Plant: Servicing and Responsive Maintenance, as the contracts established by the former County Council are due to expire on the 31st March 2024. The new contracts include provision to provide all relevant servicing and maintenance for additional Council properties as other (ex district and borough) contract arrangements expire, as well as provision for Property’s Traded Service Property Solutions clients.

The intention to procure was entered onto the forward plan in February 2023, the decision to procure was made on the 3rd July 2023 and decision to award 26th January 2024, with the procurement being a key decision. Following the date of the decision to award, correspondence and evaluation clarifications have been occurring with contractors who submitted tenders, as part of the procurement standstill period and prior to the issue of award letters.

Follow

Anticipated restriction: Open  -

8.

Appointment of the Chair for Scarborough Town Board

Decision maker:  Leader

Decision:   28 Mar 2024

Lead officer:  Helen Jackson

Decision status:  Recommendations Approved

Notice of proposed decision first published: 20/03/2024

This decision will be taken under urgency procedures.

Reason for urgency:
The DLUHC require confirmation of Scarborough Town Deal Board, including its chair by 1st April 2024.

Anticipated restriction: Open  -

9.

Libraries Improvement Fund grant acceptance for a new mobile library New!

Decision maker:  Assistant Director - Resources (Community Development)

Decision:   28 Mar 2024

Lead officer:  Hazel Smith

Decision status:  Recommendations Approved

Notice of proposed decision first published: 22/03/2024

This decision will be taken under urgency procedures.

Reason for urgency:
National publicity is due out by end of March to announce recipients of the latest round of funding so we need a clear decision about accepting the grant ahead of this.

Anticipated restriction: Open  -

10.

Harrogate Convention Centre Food Provision

Decision maker:  Director of Harrogate Convention Centre

Decision:   2 Apr 2024

Lead officer:  John Wright

Decision status:  Recommendations Approved

Notice of proposed decision first published: 01/03/2024

Anticipated restriction: Open  -

11.

Swing Bridge Maintenance Contract

Decision maker:  Corporate Director of Environment

Decision:   4 Apr 2024

Lead officer:  James Walker

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/02/2024

This decision will be taken under urgency procedures.

Reason for urgency:
The existing maintenance contracts could not be extended due to the large value. There is a need to procure for a new contract as soon as possible as the target deadline for publishing tenders is 22 March.

Anticipated restriction: Open  -

12.

Social Housing Decarbonisation Grant Acceptance (wave 2.2) New!

Decision maker:  Executive Member for Culture, Arts & Housing

Decision:   8 Apr 2024

Lead officer:  Jos Holmes

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/03/2024

This decision will be taken under urgency procedures.

Reason for urgency:
NYC is required to accept this Social Housing Decarbonisation Grant (wave 2.2) by 9 April 2024. This is deemed an urgent key decision as there is insufficient time to present to the next scheduled Executive on 16 April. Due to these urgency measures, the standard call-in procedures would not apply.

Anticipated restriction: Open  -

13.

Sector Led Improvement Partner Programme (SLIP)?

Decision maker:  Executive Member for Children & Families

Decision:   9 Apr 2024

Lead officer:  Samantha Clayton

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/02/2024

Anticipated restriction: Open  -

14.

Approval of West Harrogate Infrastructure Delivery Strategy (WHIDS) and update for West Harrogate Parameters Plan (WHPP)

Decision maker:  Executive Member for Open to Business

Lead officer:  Tracey Rathmell

Decision status:  Abandoned

Notice of proposed decision first published: 12/01/2024

Anticipated restriction: Open  -

15.

Selby Transforming Cities Fund Traffic Regulation Orders

Decision maker:  Corporate Director of Environment

Decision due:   14 Jun 2024

Lead officer:  Tania Weston

Notice of proposed decision first published: 19/01/2024

Anticipated restriction: Open  -

16.

Skipton Transforming Cities Fund Traffic Regulation Orders

Decision maker:  Corporate Director of Environment

Decision due:   13 May 2024

Lead officer:  Tania Weston

Notice of proposed decision first published: 19/01/2024

Anticipated restriction: Open  -

17.

Housing Assistance and Disabled Adaptations Policy

Decision maker:  Executive

Decision due:   18 Jun 2024

Lead officer:  Lynn Williams

Notice of proposed decision first published: 07/11/2023

Anticipated restriction: Open  -

18.

Amendments to the Council’s Constitution

Decision maker:  Executive

Decision due:   16 Apr 2024

Lead officer:  Moira Beighton

Notice of proposed decision first published: 17/01/2024

Anticipated restriction: Open  -

19.

Adoption of the “Protecting Dark Skies in the Nidderdale National Landscape (Area of Outstanding Natural Beauty) Supplementary Planning Document

Decision maker:  Executive

Decision due:   7 May 2024

Lead officer:  Natasha Durham

Notice of proposed decision first published: 19/02/2024

Anticipated restriction: Open  -

20.

Reviewing appropriate funding responsibility for pupils unable to attend school because of health needs

Decision maker:  Executive Member for Children & Families

Decision due:   16 Apr 2024

Lead officer:  Martin Surtees

Notice of proposed decision first published: 23/02/2024

Anticipated restriction: Open  -

21.

Domestic Abuse Policy for Housing Directorate

Decision maker:  Executive

Decision due:   16 Apr 2024

Lead officer:  Joanne Marriott

Notice of proposed decision first published: 26/02/2024

Anticipated restriction: Open  -

22.

Disabled Facilities Grants & DDA Adaptations

Decision maker:  Assistant Director - Housing

Decision due:   19 Apr 2024

Lead officer:  Lynn Williams

Notice of proposed decision first published: 21/03/2024

Anticipated restriction: Part exempt  - view reasons

23.

Award of contract to deliver the ‘Sector Specific Skills’ element of the UK Shared Prosperity Fund, People and Skills programme. New!

Decision maker:  Corporate Director of Community Development

Decision due:   22 Apr 2024

Lead officer:  Mark Kibblewhite

Notice of proposed decision first published: 25/03/2024

Anticipated restriction: Open  -

24.

Award of contract to deliver the ‘Green Construction Skills’ element of the UK Shared Prosperity Fund, People and Skills programme. New!

Decision maker:  Corporate Director of Community Development

Decision due:   22 Apr 2024

Lead officer:  Mark Kibblewhite

Notice of proposed decision first published: 25/03/2024

Anticipated restriction: Open  -

25.

Award of contract to deliver the ‘Engaging and Progressing People’ element of the UK Shared Prosperity Fund, People and Skills programme. New!

Decision maker:  Corporate Director of Community Development

Decision due:   22 Apr 2024

Lead officer:  Mark Kibblewhite

Notice of proposed decision first published: 25/03/2024

Anticipated restriction: Open  -

26.

Contract for the Provision of a Disabled Children’s Approved Providers List

Decision maker:  Corporate Director Children and Young People's Services

Decision due:   30 Apr 2024

Lead officer:  Gemma Sheader

Notice of proposed decision first published: 31/05/2023

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Commercially sensitive information

27.

Home to school transport contribution fees for 2024-25 academic year New!

Decision maker:  Corporate Director Children and Young People's Services

Decision due:   7 May 2024

Lead officer:  Chris Reynolds

Notice of proposed decision first published: 22/03/2024

Anticipated restriction: Open  -

28.

Procurement of VMware Licences for Storage Area Network New!

Decision maker:  Assistant Director - Technology

Decision due:   23 Apr 2024

Lead officer:  Trevor Peacock

Notice of proposed decision first published: 22/03/2024

Anticipated restriction: Open  -

29.

Acceptance of £250,000 Capacity Funding for the Long Term Plan for Towns for Scarborough New!

Decision maker:  Executive Member for Open to Business

Decision due:   26 Apr 2024

Lead officer:  Helen Jackson

Notice of proposed decision first published: 22/03/2024

Anticipated restriction: Open  -

30.

Contract for Hard Facilities Management Fire Equipment: Inspection and Supply

Decision maker:  Assistant Director - Property, Procurement & Commercial

Decision due:   1 May 2024

Lead officer:  Katherine Edge

Notice of proposed decision first published: 13/10/2023

Anticipated restriction: Open  -

31.

Housing Enforcement Policy

Decision maker:  Executive

Decision due:   18 Jun 2024

Lead officer:  Lynn Williams

Notice of proposed decision first published: 15/12/2023

Anticipated restriction: Open  -

32.

Proposed extra care housing scheme

Decision maker:  Executive

Decision due:   17 Sep 2024

Lead officer:  Michael Rudd

Notice of proposed decision first published: 20/09/2022

Anticipated restriction: Open  -

Explanation of anticipated restriction:
Contains confidential external provider business information

33.

Harrogate Transforming Cities Fund Traffic Regulation Orders

Decision maker:  Executive

Decision due:   16 Jul 2024

Lead officer:  Tania Weston

Notice of proposed decision first published: 19/01/2024

Anticipated restriction: Open  -

34.

School term dates for the academic year 2025- 2026

Decision maker:  Executive

Decision due:   7 May 2024

Lead officer:  Lisa Herdman

Notice of proposed decision first published: 25/01/2024

Anticipated restriction: Open  -

35.

Managing Adult Social Care Pressures

Decision maker:  Executive

Decision due:   7 May 2024

Lead officer:  Richard Webb

Notice of proposed decision first published: 17/11/2022

Anticipated restriction: Open  -

36.

Local Authority Housing Funding New!

Decision maker:  Executive

Decision due:   7 May 2024

Lead officer:  John Burroughs

Notice of proposed decision first published: 22/03/2024

Anticipated restriction: Open  -

37.

Review of Maximum Hackney Carriage Fares New!

Decision maker:  Executive

Decision due:   7 May 2024

Lead officer:  Gareth Bentley

Notice of proposed decision first published: 25/03/2024

Anticipated restriction: Open  -

38.

Creation of new audit company – Veritau Assurance Limited New!

Decision maker:  Executive

Decision due:   7 May 2024

Lead officer:  Karen Iveson

Notice of proposed decision first published: 25/03/2024

Anticipated restriction: Part exempt  - view reasons

39.

Procurement of Materials, Tools & Plant/Welfare Hire for Social Housing and Housing Renewal Teams

Decision maker:  Assistant Director - Housing

Decision due:   10 May 2024

Lead officer:  Donna Jobling

Notice of proposed decision first published: 09/02/2024

Anticipated restriction: Open  -

40.

Esk Moors Lodge Extra Care Scheme – Extension to contract

Decision maker:  Corporate Director of Health and Adult Services

Decision due:   10 May 2024

Lead officer:  Michael Rudd

Notice of proposed decision first published: 23/02/2024

Anticipated restriction: Open  -

41.

Extension of Contract for Mental Health Supported Housing New!

Decision maker:  Corporate Director of Health and Adult Services

Decision due:   28 Jun 2024

Lead officer:  Michael Rudd

Notice of proposed decision first published: 25/03/2024

Anticipated restriction: Open  -

42.

Contract for the Provision of Public Health Primary Care Services

Decision maker:  Director of Public Health

Decision due:   10 May 2024

Lead officer:  Naomi Smith

Notice of proposed decision first published: 15/05/2023

Anticipated restriction: Part exempt  - view reasons

43.

Participation Support Contract New!

Decision maker:  Director of Public Health

Decision due:   10 May 2024

Lead officer:  Erin Outram

Notice of proposed decision first published: 25/03/2024

Anticipated restriction: Open  -

44.

Introduction of a Dynamic Purchasing System - Passenger Transport Services

Decision maker:  Corporate Director of Environment

Decision due:   13 May 2024

Lead officer:  Catherine Price

Notice of proposed decision first published: 29/02/2024

Anticipated restriction: Open  -

45.

Housing Strategy 2024 to 2029

Decision maker:  Full Council

Decision due:   15 May 2024

Lead officer:  Hannah Heinemann

Notice of proposed decision first published: 30/10/2023

Anticipated restriction: Open  -

46.

Housing Assistance and Disabled Adaptations Policy

Decision maker:  Full Council

Decision due:   24 Jul 2024

Lead officer:  Lynn Williams

Notice of proposed decision first published: 07/11/2023

Anticipated restriction: Open  -

47.

Amendments to the Council’s Constitution

Decision maker:  Full Council

Decision due:   15 May 2024

Lead officer:  Moira Beighton

Notice of proposed decision first published: 17/01/2024

Anticipated restriction: Open  -

48.

Annual Overview and Scrutiny Report 2023/24 - A review of the work of overview and scrutiny committees in 2023/24 and looking ahead to the work that will be undertaken in 2024/25

Decision maker:  Full Council

Decision due:   15 May 2024

Lead officer:  Alice Fox, Daniel Harry

Notice of proposed decision first published: 26/07/2023

Anticipated restriction: Open  -

49.

Annual Review of Member Champions

Decision maker:  Executive

Decision due:   28 May 2024

Lead officer:  Daniel Harry

Notice of proposed decision first published: 30/08/2023

Anticipated restriction: Open  -

50.

Q4 Performance Monitoring and Budget Report

Decision maker:  Executive

Decision due:   28 May 2024

Lead officer:  Gary Fielding

Notice of proposed decision first published: 21/11/2023

Anticipated restriction: Open  -

51.

York & North Yorkshire Key Route Network

Decision maker:  Executive

Decision due:   28 May 2024

Lead officer:  James Gilroy

Notice of proposed decision first published: 12/02/2024

Anticipated restriction: Open  -

52.

Review of North Yorkshire Bus Service Improvement Plan

Decision maker:  Executive

Decision due:   28 May 2024

Lead officer:  Andrew Clarke

Notice of proposed decision first published: 12/03/2024

Anticipated restriction: Open  -

53.

Whitby Harbourside Public Realm

Decision maker:  Corporate Director of Environment

Decision due:   14 Jun 2024

Lead officer:  Helen Watson

Notice of proposed decision first published: 14/02/2024

Anticipated restriction: Open  -

54.

North Yorkshire Joint Health and Wellbeing Strategy

Decision maker:  Executive

Decision due:   18 Jun 2024

Lead officer:  Louise Wallace

Notice of proposed decision first published: 10/02/2023

Anticipated restriction: Open  -

55.

Consultation on changes to the Council’s Home to School Travel Policy

Decision maker:  Executive

Decision due:   18 Jun 2024

Lead officer:  Amanda Newbold

Notice of proposed decision first published: 25/01/2024

Anticipated restriction: Open  -

56.

Adult Learning and Skills Service Accountability Agreement 2024-25

Decision maker:  Executive

Decision due:   18 Jun 2024

Lead officer:  Paul Cliff

Notice of proposed decision first published: 19/02/2024

Anticipated restriction: Open  -

57.

Care market proposals for Malton

Decision maker:  Executive

Decision due:   16 Jul 2024

Lead officer:  Hannah Brown

Notice of proposed decision first published: 12/03/2024

Anticipated restriction: Open  -

58.

Boroughbridge High School, Boroughbridge – Proposal to remove Sixth Form Provision New!

Decision maker:  Executive

Decision due:   18 Jun 2024

Lead officer:  John Lee

Notice of proposed decision first published: 25/03/2024

Anticipated restriction: Open  -

59.

Specialist Care Approved Provider List

Decision maker:  Corporate Director of Health and Adult Services

Decision due:   12 Jul 2024

Lead officer:  Steven Crutchley

Notice of proposed decision first published: 18/12/2023

Anticipated restriction: Open  -

60.

North Yorkshire Joint Health and Wellbeing Strategy

Decision maker:  Full Council

Decision due:   24 Jul 2024

Lead officer:  Louise Wallace

Notice of proposed decision first published: 15/02/2023

Anticipated restriction: Open  -

61.

Q1 Performance Monitoring and Budget Report

Decision maker:  Executive

Decision due:   20 Aug 2024

Lead officer:  Gary Fielding

Notice of proposed decision first published: 21/11/2023

Anticipated restriction: Open  -

62.

Redeployment of land to the north and south of Crosshills Lane, Selby

Decision maker:  Executive

Decision due:   17 Sep 2024

Lead officer:  Philip Cowan

Notice of proposed decision first published: 09/02/2021

Anticipated restriction: Part exempt  - view reasons

63.

Local Transport Plan Approval

Decision maker:  Full Council

Decision due:   13 Nov 2024

Lead officer:  Louise Neale

Notice of proposed decision first published: 31/05/2023

Anticipated restriction: Open  -

64.

Q2 Performance Monitoring and Budget Report

Decision maker:  Executive

Decision due:   19 Nov 2024

Lead officer:  Gary Fielding

Notice of proposed decision first published: 21/11/2023

Anticipated restriction: Open  -

65.

Revenue Budget 2025/26 and Medium Term Financial Strategy - To make recommendation to Full Council

Decision maker:  Executive

Decision due:   21 Jan 2025

Lead officer:  Gary Fielding

Notice of proposed decision first published: 23/02/2024

Anticipated restriction: Open  -

66.

Q3 Performance Monitoring and Budget Report

Decision maker:  Executive

Decision due:   18 Feb 2025

Lead officer:  Gary Fielding

Notice of proposed decision first published: 23/02/2024

Anticipated restriction: Open  -

67.

To consider North Yorkshire Council's Revenue Budget 2025/26 and the Medium Term Financial Strategy (MTFS)

Decision maker:  Full Council

Decision due:   19 Feb 2025

Lead officer:  Gary Fielding

Notice of proposed decision first published: 23/02/2024

Anticipated restriction: Open  -