Agenda

Executive - Tuesday, 16th April, 2024 11.00 am

Venue: Council Chamber, Civic Centre, St Luke's Avenue, Harrogate HG1 2AE

Contact: Elizabeth Jackson, Principal Democratic Services Officer  Email: elizabeth.jackson@northyorks.gov.uk

Items
No. Item

1.

Apologies for Absence

2.

Minutes of the Meetings held on 12 March 2024 and 19 March 2024 pdf icon PDF 421 KB

Additional documents:

3.

Declarations of Interest

4.

Public Participation

Members of the public may ask questions or make statements at this meeting if they have given notice to Elizabeth Jackson, Principal Democratic Services Officer, elizabeth.jackson@northyorks.gov.uk and supplied the text by midday on Thursday 11 April 2024, three working days before the day of the meeting.  Each speaker should limit themselves to 3 minutes on any item.  Members of the public who have given notice will be invited to speak:

·          at this point in the meeting if their questions/statements relate to matters which are not otherwise on the Agenda (subject to an overall time limit of 30 minutes);

·          when the relevant Agenda item is being considered if they wish to speak on a matter which is on the Agenda for this meeting.

If you are exercising your right to speak at this meeting, but do not wish to be recorded, please inform the Leader who will instruct anyone who may be taking a recording to cease while you speak.

 

5.

Amendments to the Council’s Constitution pdf icon PDF 352 KB

Recommendations:

 

(a)   the proposed amendments to the Constitution set out in Part A of Appendix 1 be proposed to full Council for approval;

 

(b)   Members note the amendments to the Constitution set out in Part B of Appendix 1 to this report, made by the Assistant Chief Executive Legal and Democratic Services under his delegated powers, for reporting back to full Council for information;

 

(c)   Members note the consequential amendments to the Procurement and Contract Procedure Rules as set out in Appendices 2a and 2b to this report made by the Assistant Chief Executive Legal and Democratic Services under his general delegations in Article 15.02(c) of the Constitution and specific delegated power from full Council on 15 November 2023, for reporting back to full Council for information;

 

(d)   Members note the Development Plan Committee Terms of Reference and Delegated Powers consequentially included in the Constitution and attached at Appendix 3 to this report for reporting back to full Council for information;

 

(e)   there be 5 full Council meetings per year, the fourth meeting to consider the Council Budget and Council Plan only and the reserve date to be used for the rest of Council business:

 

                            i.    for 2025, the scheduled meeting on 19 February 2025 be the additional Council meeting dedicated to the consideration of the Budget and the Council Plan and all other business normally scheduled for 19 February 2025 be moved to the reserve date of 21 February 2025;

 

                           ii.    for 2026, the meetings be spaced so that the dedicated Budget and Council Plan meeting is held in February and the other meeting held in March or April;

 

                          iii.    for 2026, a reserve date should be kept for the Budget and Council Plan meeting; instead of this being on the Friday in the week of the meeting, it is recommended that the reserve date be on the following Wednesday (a week after the Budget and Council Plan Council meeting);

 

(f)     the Executive consider whether the proposed amendments to Council Procedure Rules 9.2 and 9.4 set out in Appendix 4 should apply to all committee meetings or just full Council meetings and the Assistant Chief Executive Legal and Democratic Services be authorised to make any further amendments as Members may wish to the Council Procedure Rules for recommendation to full Council for approval;

 

(g)   the proposed amendments to the Council Procedure Rules set out in section 6 of this report and Appendix 4 be recommended to full Council for approval and the Assistant Chief Executive Legal and Democratic Services be authorised to make any further consequential amendments which may be required to the Constitution;

 

(h)   the Transition (LGR) Overview and Scrutiny Committee should formally cease as of the 15 May 2024 Council meeting and that any outstanding work should be re-allocated, in liaison with Scrutiny Board, to the other overview and scrutiny committees (with the exception of matters relating to leisure); that the proposed amendments to the overview and scrutiny committee terms of reference in Article 6 of  ...  view the full agenda text for item 5.

Additional documents:

6.

Domestic Abuse Policy for Housing Service - Approval of the Proposed New Policy following Consultation pdf icon PDF 359 KB

Recommendations:

 

i)           That Executive notes the contents of the report, the proposed Domestic Abuse Policy for the Housing Service, consultation responses and the Equality Impact Assessment.

 

ii)         That Executive approves the Domestic Abuse Policy for the Housing Service.

 

Additional documents:

7.

Scrutiny Task and Finish Group - Special Educational Needs and Disability (SEND) Provision in the Scarborough and Whitby Area pdf icon PDF 969 KB

Recommendation:

 

That the suggestions set out in Section 7 of the report be endorsed by the Executive at its meeting on 16April 2024.

8.

Forward Plan pdf icon PDF 532 KB

9.

Any Other Items

Any other items which the Leader agrees should be considered as a matter of urgency because of special circumstances

10.

Date of Next Meeting - 7 May 2024

Members are reminded that in order to expedite business at the meeting and enable Officers to adapt their presentations to address areas causing difficulty, they are encouraged to contact Officers prior to the meeting with questions on technical issues in reports.

Contact Details:

Enquiries relating to this agenda please contact Elizabeth Jackson, Principal Democratic Services Officer

Tel: 01423 556409 or e-mail: elizabeth.jackson@northyorks.gov.uk

Website: www.northyorks.gov.uk