Agenda and minutes

Apologies for absence were received from Councillors Peter Lacey and Mike Schofield.

All Members are invited to declare at this point any interests they have in items appearing on this agenda, including the nature of those interests.

There were no declarations of interest.

Members of the public may ask questions or make statements at this meeting if they have given notice to Elizabeth Jackson, Principal Democratic Services Officer before the day of the meeting.  Each speaker should limit themselves to 3 minutes on any item.  Members of the public who have given notice will be invited to speak:-

·         at this point in the meeting if their questions/statements relate to matters which are not otherwise on the Agenda (subject to an overall time limit of 30 minutes);

·         when the relevant Agenda item is being considered if they wish to speak on a matter which is on the Agenda for this meeting.

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No public questions or statements had been received.

A report of the Responsible Financial Officer (RFO) seeking the views of the Charter Trustees on the proposed budget and precept for the new Harrogate Town Council.

Karen Iveson, the Assistant Director Resources and RFO to the Charter Trustees, introduced the report and reminded Members that North Yorkshire Council was required to anticipate a budget and precept for the new Harrogate Town Council for its first year of operation under the Local Government Finance (New Parishes)(England) Regulations 2008.  The recommendation of the Charter Trustees would be included in a report to North Yorkshire Council on 13 November for final decision.  The agreed budget figure would then be incorporated in the Reorganisation Order.

In order to mitigate financial risk in the first year of operation a loan facility had been offered by North Yorkshire Council of up to £100k which could be used as an operational contingency if required by the new town council, subject to terms and conditions. 

Based on informal feedback already received from the Charter Trustees, the report set out a suggested range for the budget for consideration

A precept of £312k would give a Council Tax Band D charge of £10.98 for 2025/26, and a precept of £512k would give a Council Tax Band D charge of £18.01 for 2025/26.  Appendix B set out alternative budgets based on different levels of contingency.

The Chair referred to the £262k running costs detailed in the table and Members concurred with the figure.  The discussion then moved on to the contingency figure, which covered service and operational contingency.  Members each stated their preferred contingency figure, which ranged from £50k to £150k.  Key points raised were:

·        The first year of operation of a town council would be for vision and strategy to be agreed, and no services would be delivered.

·        A loan would mean interest payments would need to be made and to ensure the success of the new council this should be avoided

·        A town council would also have the opportunity to develop series which would generate income and offset the requirement to levy a precept

·        In the first year a town council would operate allotments, be a formal consultee on planning applications, have a Mayor and undertake civic duties.  There may also be the opportunity to make grants to local organisations, support events and undertake work on a Neighbourhood Plan.

·        It was confirmed that whilst a town council was not obliged to undertake a Neighbourhood Plan, if there was a town council it would be the responsible body for developing a Neighbourhood Plan

It was moved and seconded that a contingency figure of £100k be included in the budget, giving an overall budget of £362k.  ...  view the full minutes text for item 51.

Any other items which the Mayor agrees should be considered as a matter of urgency because of special circumstances

There was no urgent business

14 November 2024 at 10am

14 November 2024 at 10 am