Agenda and minutes

Members were advised that Councillors Maw and Ritchie had submitted apologies.  Head of Legal (Major Projects), Carol Rehill was deputising for the Clerk to the Trustees and Monitoring Officer, Barry Khan.

Resolved –

That the Minutes of the meeting held on 15 December 2023, having been printed and circulated, be taken as read and confirmed and signed by the Chair as a correct record.

Resolved –

That the Minutes of the meeting held on 30 May 2024, having been printed and circulated, be taken as read and confirmed and signed by the Chair as a correct record.

All Members are invited to declare at this point any interests they have in items appearing on this agenda, including the nature of those interests.

There were no declarations of interests.

Members of the public may ask questions or make statements at this meeting if they have given notice to St John Harris of Democratic and Scrutiny Services and supplied the text (contact details below) by midday on Tuesday 23 July, three working days before the day of the meeting.  Each speaker should limit themselves to 3 minutes on any item.  Members of the public who have given notice will be invited to speak:-

·         at this point in the meeting if their questions/statements relate to matters which are not otherwise on the Agenda (subject to an overall time limit of 30 minutes);

·         when the relevant Agenda item is being considered if they wish to speak on a matter which is on the Agenda for this meeting.

If you are exercising your right to speak at this meeting, but do not wish to be recorded, please inform the Chairman who will instruct anyone who may be taking a recording to cease while you speak.

There were no public questions or statements.

The Charter Mayor will report on their recent activities and any associated issues.

The Charter Mayor presented her report noting that she had attended 18 engagements since her election at the end of May.  She thanked her fellow Charter Trustees for the privilege of serving as Charter Mayor.  The Charter Mayor then provided some of the highlights of her time in office: the 80^th anniversary D-Day commemorations in Alma Square; the Dragon Boat races at North Yorkshire Water Park followed by prize presentations at Scarborough Rugby Club; Armed Forces Day Flag Raising Ceremony and the day itself; welcoming the Spanish galleon Andalucia to Seafest; and the tours she had conducted round the Town Hall.  Finally, she was looking forward very much to hosting afternoon tea at Scarborough Cricket Festival next month for local community representatives.

Resolved (unanimously) –

That the Charter Mayor’s verbal report be noted.

Considered-

A report of the Responsible Finance Officer (RFO) in respect of the full year budget position of the Charter Trustees to the end of March 2024 for the financial year 2023-24.  In addition to the Finance Report which set out expenditure and income for the year and included a balance carried forward of £413, the RFO also referred to the Annual Internal Audit Report 2023-24 which had just been completed by Veritau and had been published as Appendix 2 to her report the day before.  This included the Annual Governance Statement and Accounting Statements for 2023-24 which, subject to approval by the Charter Trustees, would be submitted to the external auditors, PKF Littlejohn Ltd.

Resolved (unanimously) –

That the Charter Trustees:

i)               note the expenditure incurred to the end of March 2024 for the financial year 2023-24;

ii)              approve the year-end accounts for 2023-24 for submission to the auditor.

Any other items which the Chair agrees should be considered as a matter of urgency because of special circumstances

There was no urgent business.

25 October 2024 at 10am

25 October 2024 at 10am