Agenda and minutes

To receive any apologies for absence.

Members were advised that Carol Rehill was deputising for the Clerk to the Charter Trustees and Monitoring Officer, Barry Khan, and that the Assistant Director Resources, Karen Iveson would be attending the meeting remotely.

Resolved –

That the Minutes of the meeting held on 19 April 2023, having been printed and circulated, be taken as read and confirmed and signed by the Chair as a correct record.

All Members are invited to declare at this point any interests they have in items appearing on this agenda, including the nature of those interests.

There were no declarations of interests.

Members of the public may ask questions or make statements at this meeting if they have given notice to St John Harris of Democratic and Scrutiny Services and supplied the text (contact details below) by midday on Tuesday, 17 October, three working days before the day of the meeting.  Each speaker should limit themselves to 3 minutes on any item.  Members of the public who have given notice will be invited to speak:-

·         at this point in the meeting if their questions/statements relate to matters which are not otherwise on the Agenda (subject to an overall time limit of 30 minutes);

·         when the relevant Agenda item is being considered if they wish to speak on a matter which is on the Agenda for this meeting.

If you are exercising your right to speak at this meeting, but do not wish to be recorded, please inform the Chairman who will instruct anyone who may be taking a recording to cease while you speak.

There were no public questions or statements.

The Charter Mayor will report on their recent activities and any associated issues.

The Charter Mayor presented his report noting that despite the reduced geographical area of his mayoralty compared to the former Borough, he had been pleasantly surprised by the healthy number of invitations he had received to engagements.  He was delighted to attend the Annual General Meeting of the Association of Charter Trustee Towns in September in Retford where he gained a fascinating insight into the civic and historical traditions upheld by Charter Mayors in other towns.  In addition to the planned engagements earmarked for the Scarborough Charter Mayor such as the Annual Cricket Festival when he hosted afternoon tea, he had attended many charitable functions learning more about the impressive work of the voluntary sector in the town.  He noted in particular his recent invitation to open the Rotary District 1040 Conference at the Scarborough Spa.  Asked by Councillor Colling about the total number of invitations he had received since his appointment and how many had been declined because they fell outside the geography of his mayoralty, he undertook to arrange a written reply.  The other Charter Trustees joined in congratulating him on his active year.

Resolved (unanimously) –

That the Charter Mayor’s verbal report be noted.

The Assistant Director Resources and Deputy Section 151 Officer of North Yorkshire Council, Karen Iveson, be appointed as the Responsible Financial Officer for the Charter Trustees.

Resolved (unanimously) –

That:

The Assistant Director Resources and Deputy Section 151 Officer of North Yorkshire Council, Karen Iveson, be appointed as the Responsible Financial Officer for the Charter Trustees.

Considered-

A report of the Assistant Director Resources setting out the in-year budget position of the Charter Trustees to the end of Quarter 2 of 2023-24.  The Assistant Director confirmed that as for the current year, the Charter Trustees would feed into the budget setting process for 2024-25.

Resolved (unanimously) –

That the Charter Trustees note the expenditure incurred to the end of September 2023.

To approve the scheduling of an additional meeting of the Charter Trustees on 15 December 2023 at 10am inter alia:

(i)             to consider the appointments to the positions of Charter Mayor and Deputy Charter Mayor for 2024-25; and

(ii)            to approve the budget and precept for 2024-25

Resolved (unanimously) –

That the Charter Trustees approve the scheduling of an additional meeting on 15 December 2023 at 10am inter alia:

(i)             To consider appointments to the positions of Charter Mayor and Deputy Charter Mayor for 2024-25; and

(ii)            To approve the budget and precept for 2024-25.

Any other items which the Chair agrees should be considered as a matter of urgency because of special circumstances

There was no urgent business.

Friday, 15 December 2023 at 10am

Friday, 15 December 2023 at 10am