Agenda and minutes

Members of the Executive and Corporate Management Team introduced themselves.

Resolved –

That the public Minutes of the informal meeting held on 25 May 2021, having been printed and circulated, be taken as read and confirmed by the Chairman as a correct record.

There were no declarations of interest.

Resolved –

However, the Executive chose not move into private session, as members did not need to discuss the detail within those documents.

Members of the public may ask questions or make statements at this meeting if they have given notice to Melanie Carr of Democratic and Scrutiny Services and supplied the text (contact details below) by midday on Thursday 3 June 2021, three working days before the day of the meeting.  Each speaker should limit themselves to 3 minutes on any item.  Members of the public who have given notice will be invited to speak:-

·            at this point in the meeting if their questions/statements relate to matters which are not otherwise on the Agenda (subject to an overall time limit of 30 minutes);

·            when the relevant Agenda item is being considered if they wish to speak on a matter which is on the Agenda for this meeting.

If you are exercising your right to speak at this meeting, but do not wish to be recorded, please inform the Chairman who will instruct anyone who may be taking a recording to cease while you speak.

There were no public questions or statements.

Recommendation: Subject to any comments Members may have, the Executive recommend to the Chief Executive Officer that under his emergency decision making powers he recommend to full Council for approval:

i.     The proposed amendments to the Constitution set out in Appendix 1;

ii.     The proposed changes to the Procurement and Contract Procedure Rules in the Constitution as set out in Appendices 2 & 3;

iii.    The proposed addition to Council Procedure Rule 13(h) in the Constitution as set out in paragraph 5.5(a) of the report;

Considered – A report of the Assistant Chief Executive (Legal & Democratic Services) and the Corporate Director Strategic Resources, proposing changes to the Constitution for Executive members consideration and recommendation to the Chief Executive Officer for recommendation, under his emergency delegated powers, to full Council for approval.

County Councillor  David Chance introduced the report and outlined the proposed changes as detailed in the report.  As members had no questions, they agreed to recommend to the Chief Executive Officer that he recommend the proposed amendments to the Constitution to full Council.

Resolved:    The Chief Executive officer considered the report, and the views of the Executive, and using his emergency delegated powers resolved to recommend the following to Full Council:

i.      The proposed amendments to the Constitution as set out in Appendix 1 of the report;

ii.     The proposed changes to the Procurement and Contract Procedure Rules in the Constitution as set out in Appendices 2 and 3 of the report;

iii.    The proposed addition to Council Procedure Rule 13(h) in the Constitution as set out in paragraph 5.5(a) of the report

Purpose of Report: To agree a response to this bidding opportunity.

Karl Battersby, Corporate Director for Business & Environmental Services provided

Executive Members with a verbal update on the County Council’s Levelling Up Fund bid submission. 

He confirmed that as a upper tier Authority, the County Council was not required to submit its transport related bid at round one, but could instead take the time to put together a comprehensive round two bid to maximise the opportunities a levelling up bid could provide.

It was noted:

·          The County Council could bid for up to £20m, and up to £50m in exceptional circumstances;

·          The timescale for round one bids was very tight in terms of submitting the information required for a strategic business case

·          Taking the time to submit a bid at round two would enable the Authority to effectively encompass three separate projects under one programme;

·          A fully worked up round two bid submission would be presented to the Executive later in the year;

Resolved:  The Executive noted the verbal update.

The Executive are asked to note the consultation responses received and the additional measures/investment proposed, and recommend to the Chief Executive Officer that using his emergency powers he:

i.       Approves the Council entering into the S75 Agreement with HDFT, and;

ii.     Delegates any amendments required to the S75 Agreement to the Corporate Director Health and Adult Services in consultation with the Assistant Chief Executive (Legal and Democratic Services) and Executive Member for Public Health, Prevention and Supported Housing including Sustainability and Transformation Plans

Considered – A report of the Corporate Directors for Health and Adult Services and Children and Young People’s Services and the Director of Public Health, updating Executive Members on the outcome of the public consultation undertaken in January 2021 on the proposed section 75 arrangements for the future delivery of the Healthy Child service, presenting the additional measures being proposed as part of the Council’s response to the public consultation on the new service model, which took place in Autumn 2020. 

County Councillor Caroline Dickinson introduced the report confirming the consultation process undertaken, and the report proposal that the Healthy Child Service contract be awarded to Harrogate and District Foundation Trust (HDFT).

Members noted:

·          The initial contract period for the proposed section 75 agreement from 1^st July 2021 until April 2024, with the option to renew periodically thereafter for up to a total of 10 years;  

·          The additional funded measures put in place in relation to safeguarding and schools advice, for the first three years;

·          The establishment of a Healthy Child Board between the Council and HDFT;

·          The proposals in the report were also due to be considered by the HDFT Board

Richard Webb, Corporate Director for Health & Adult Services confirmed the additional measures would be kept under review throughout the contract period.

Having considered the report and the information provided at the meeting, Executive Members agreed to note the consultation responses received and the additional measures/investment proposed, and to recommend to the Chief Executive that using his emergency delegated powers, he:

i.        Approve the Council entering into the S75 Agreement with HDFT, and;

ii.     Delegate any amendments required to the S75 Agreement to the Corporate Director Health and Adult Services in consultation with the Assistant Chief Executive (Legal and Democratic Services) and Executive Member for Public Health, Prevention and Supported Housing including Sustainability and Transformation Plans

Resolved:

The Chief Executive considered the report, additional information provided at the meeting and the views of the Executive, and resolved to implement the recommendations in the report.

Recommendation: The Executive are asked to recommend to the Chief Executive Officer that under his emergency delegated powers he approve:

i.       NYCC acting as accountable body for the Community Renewal Fund in North Yorkshire;

ii.      Delegated approval be given to the Corporate Director of Business and Environmental Services in consultation with the Corporate Director Strategic Resources and Assistant Chief Executive (Legal and Democratic Services) and the Executive Member for Open for Business to select, finalise and submit applications with a value of £8.4m as contained in Appendix A of this report, to the Ministry of Housing, Communities and Local Government for Community Renewal Funding in North Yorkshire; and

iii.    If funding is granted to all or part of the submitted projects the further administration and delivery of the Community Renewal Fund as Lead Authority be delegated to the Corporate Director of Business and Environmental Services (BES) in consultation with the Corporate Director, Strategic resources and Executive Members to oversee the implementation of the fund.

  Considered – A report of the Corporate Director for Business and Environmental Services updating Executive Members on the Community Renewal Fund and seeking approval for NYCC to act as accountable body for the community renewal grant and for delegations being made to officers regarding the submission and administration of applications to the Ministry of Housing, Communities and Local Government for the Community Renewal Funding in North Yorkshire.

County Councillor Andrew Lee introduced the report confirming that as part of the Government’s levelling up agenda, that along with the Levelling Up Fund, the Community Renewal Fund (CRF) was replacing previous European investment funding.  He also confirmed that the County Council had been identified as a lead authority for the CRF, and would administer the scheme.

It was noted that 66 applications had been received totalling £27.4m, and that 28 of those projects totalling £8.4m, had been shortlisted for submission to Ggovernment.  The aim of those projects would be to create jobs, invest in green and tech businesses, improve skills, develop community capacity and undertake feasibility work in lieu of the launch of the UK Shared Prosperity Fund next year.

County Councillor Andrew Lee thanked officers for their work to date and gave thanks to the applicants for their array of high quality bids.

Having considered the report and the information provided at the meeting, Executive members agreed to recommend to the Chief Executive that using his emergency delegated powers, he:

i.           Give approval for NYCC to act as accountable body for the Community Renewal Fund in North Yorkshire;

ii.          Delegate power to the Corporate Director of Business and Environmental Services in consultation with the Corporate Director Strategic Resources and Assistant Chief Executive (Legal and Democratic Services) and the Executive Member for Open for Business, to select, finalise and submit applications with a value of £8.4m as contained in Appendix A of the report, to the Ministry of Housing, Communities and Local Government for Community Renewal Funding in North Yorkshire; and

iii.         Delegate to the Corporate Director of Business and Environmental Services (BES) in consultation with the Corporate Director, Strategic resources and relevant Executive Members, the further administration and delivery of the Community Renewal Fund as Lead Authority in order to oversee the implementation of the fund (subject to funding being granted to all or part of the submitted projects).

Resolved:  The Chief Executive considered the report, additional information provided at the meeting and the views of the Executive, and resolved to implement the recommendations within the report.

The Executive are asked to recommend to the Chief Executive Officer that under his emergency delegated powers he:

i.     Approve the proposed Schools Capital Programme for 2021/22 as summarised in Appendix A and including the increased allocation to the Specialist Provision Targeted Capital Programme;

ii.     Approve the list of strategic priority / modernisation schemes for 2021/22 as set out in Appendix B;

iii.    Approve the Planned Capital Maintenance Programme for 2021/22 as set out in Appendix C;

iv.   Agree the continuation of the approach for dealing with any schools that convert to Academy status following the approval of the Programme as laid out in paragraph 3.3

Considered – A report of the Corporate Director for Children and Young People’s Service seeking approval of the Schools Condition Capital Programme for 2021/22.

County councillor Patrick Mulligan introduced the report detailing the background to the DfE’s allocation of Schools Condition funding totalling £9.783m to North Yorkshire County Council for 2021/22 based on their new allocation methodology.    He also drew specific attention to:

·            Paragraph 3.6 – the priorities for investment;

·            Paragraph 8.4 – the backlog in maintenance, in many cases those being major defects

·            Paragraph 8.16 – the Specialist Provision Targeted Capital Programme to support the ambitions contained in the SEND Strategic Plan

Having considered the report and the information provided at the meeting, Executive Members agreed to recommend to the Chief Executive that using his delegated powers, he:

i.     Approve the proposed Schools Capital Programme for 2021/22 as summarised in Appendix A and including the increased allocation to the Specialist Provision Targeted Capital Programme;

i.     Approve the list of strategic priority / modernisation schemes for 2021/22 as set out in Appendix B;

iii.    Approve the Planned  ...  view the full minutes text for item 596.

Considered –

The Forward Plan for the period 25 May 2021 to 31 May 2022 was presented.

Resolved -   That the Forward Plan be noted.