Decisions

Proposal to move to public consultation for a Public Space Protection Order (PSPO) in Scarborough.
The PSPO is intended to protect a public space from persistent or continuing anti-social behaviour, which is having a detrimental effect on the quality of life of those in the locality.

The decision was taken to move ahead to public consultation for the introduction of a new Public Space Protection Order in Scarborough.

Due to an administrative error, the original decision record stated the decision was made by Rachel Joyce, Assistant Chief Executive – Local Engagement, when in fact it was taken by Councillor David Chance, Councillor Chance, Executive Member for Corporate Services

Award of the contract for Sun Gill Bridge – Structure Replacement Works to Thomas Armstrong (Construction) Limited for £69,900.

To extend and vary the contract from 1 April 2024 to 31 March 2026.

The award of a contract to WSP UK Limited in the sum of £170,000 (excl. VAT) for the production of a Land Use Assessment, project pipeline assessment and the overall Natural Capital investment proposition and plan for York and North Yorkshire in connection with the DEFRA funded Local Investment in Natural Capital programme.

To direct award a contract to NEC Software Solutions via CCS Framework RM6259, Vertical Application Solutions for the consolidation of seven instances of the Revenues and Benefits systems to one.

To Award a construction contract to Dalebuild Ltd at a value of £162,055.11 for a Changing Places facility at Ripon Bus Station.

Award of the contract for Brotherton Retaining Wall – Maintenance Works to Hinko Construction Ltd for £69,117.80.

To procure and award an NEC 4 term service maintenance contract for Cawood Swing Bridge, A19 Toll Bridge, A63 Bypass Swing Bridge, Whitby Swing Bridge with a duration of two years. The approximate value of the contract will be £325k.

To procure a maintenance contract for Whitby, Selby Town, Cawood and A63 Bypass Swing Bridges.

a) The nomination for The Maypole Inn Long Preston (NYCACV0038) is successful and meets the definition of community value as detailed in the Localism Act 2011
b) It should be placed on the North Yorkshire Council Assets of Community Value List of Successful Nominations

a) The nomination for Long Preston Post Office and Village Stores (NYCACV0039) is successful and meets the definition of community value as detailed in the Localism Act 2011
b) It should be placed on the North Yorkshire Council Assets of Community Value List of Successful Nominations

a) The nomination for The Ivanhoe, Scalby Mills Road, Scarborough YO12 6RW is successful and meets the definition of community value as detailed in the Localism Act 2011
b) It should be placed on the North Yorkshire Council Assets of Community Value List of Successful Nominations

To Direct Award from the YPO 1114 Food Deal 2 Framework to Turner &
Price Ltd a contract for the supply of Lot 1 - Groceries, Lot 2 - Frozen Foods, Lot 3 - Fresh Fruit & Veg, Lot 4 - Chilled Food, Lot 5 - Meats and Lot 6 - Bakery goods to Harrogate Convention Centre

The decision is to Direct Award from the YPO 1114 Food Deal 2 Framework to Turner & Price Ltd of the contract for the supply of Lot 1 - Groceries, Lot 2 - Frozen Foods, Lot 3 - Fresh Fruit & Veg, Lot 4 - Chilled Food, Lot 5 - Meats and Lot 6 - Bakery goods to Harrogate Convention Centre

The award of a contract for Replacement of Analogue lines to Daisy Corporate Services Trading Limited using the YPO 00976 Network Connectivity and Telecommunication Solutions framework Lot 6.

The contract is for a period of 3 years plus 1 year extension commencing on the 18 March 2024.

The contract value is £1,300,000 (exc VAT)

To seek approval to accept a Libraries Improvement Fund grant of £150,000 to purchase a new mobile library.

That the Assistant Director of Resources for Community Development authorises the acceptance of the grant of £150,000 from the Libraries Improvement Fund.

The report will seek approval:
1. To invite David Kerfoort CBE DL to become the Independent Chair for the Scarborough Town Board.

The Leader invites David Kerfoot CBE DL to be the Independent Chair of Scarborough Town Board to serve for a two-year term until 31 March 2026 and confirms the transition of the Scarborough Town Deal Board to the Scarborough Town Board.

The Corporate Director, Environment and Assistant Director, Resources approve the submission of a grant application to Keep Britain Tidy (KBT) for a grant to a maximum of £27,500 to purchase specialist chewing gum removal equipment to enhance the street cleaning service

Contract extensions for Hard Facilities Management Mechanical Equipment and Plant: Servicing and Responsive Maintenance from 1st April until 30th June 2024

To approve the proposed changes in fees and charges for inhouse community care services, plus meals, transport and laundry services for 2024/25

The Corporate Director Health & Adult Services in consultation with the executive member for Health and Adult Services has approved the new charging rates as outlined below to be effective from 8 April 2024. A copy of the report considered is attached.

To approve fees and annual uplift level for 2024/2025

The fee increases have been agreed by the Corporate Director Health and Adult Services in consultation with the Executive Member. The report considered is attached.

To agree the Harrogate and Rural Alliance partnership arrangements for 2024/25

To agree the extension of the Section 75 Agreement for the Harrogate and Rural Alliance within scope of the original contract, for a term of 12 months from 01/04/2024 to 31/03/2025 and that a further report will be brought forward for consideration during 2024/25 on any longer-term arrangements proposed for April 2025 onwards.

The opposed Diversion Order is to be referred to the Secretary of State (SoS) for resolution and that the Authority is to support the confirmation of the Order within its submission to the SoS.

To agree that NYCC signs up to the Supporting Families Programme for 2023/2024 and 2024/2025

To agree that North Yorkshire Council signs up to the Supporting Families Programme for 2024/2025.

Full details of the decision taken in relation to the Net Zero Hub Local Energy Advice Demonstrator Pilot Programme for 2023/24 and 2024/25 published in full once external embargo restrictions are lifted.

The decision is required to undertake the procurement for the Planned Kitchen and Bathroom Upgrades contract.
The procurement recommendation is to use a further competition on the Efficiency North General Building Works DPS - lot 28 for kitchen and bathroom upgrades. Two contracts will be procured that will cover the requirements.

To utilise a Further Competition on Efficiency North’s to use a further competition on the Efficiency North General Building Works DPS - lot 28 to procure a contract for kitchen and bathroom upgrades. Works will cover the areas of Richmondshire, Selby and Harrogate.

To seek approval to accept this grant funding. The decision will be taken in consultation with the Assistant Director Resources and Executive Member Finance.

Announced in October 2023 based on the recommendations from the Khan Review, ‘Stopping the Start: our new place to create a smokefree generation’ was published outlining the Government’s efforts to achieve a national smoking prevalence of 5%. To support these efforts, further funding for stop smoking services was announced as part of this paper to achieve this Smokefree 2030 target.

£70 million has been identified for these services over the next 5 years, starting in 2024-25. Funding per Local Authority area has been calculated based on local smoking prevalence. North Yorkshire’s funding for 2024-25 has been identified as c£632k.

Cllr Harrison has given approval to accept the Section 31 grant funding from the Department of Health and Social Care to support the vision of creating a ‘Smokefree Generation’. This decision has been in consultation with the Assistant Director of Resources and the Executive Member for Finance, Discussions have also been held with the Director of Public Health and Corporate Director HAS.

To agree the High Needs Budget for 2024-25, setting out the financial pressures and funding available for expenditure that fall within the High Needs Block of the Dedicated Schools Grant.

To approve the proposed High Needs Block budget for 2024/25 as set out in Table 2 and Table 3 of the report

To seek Executive Member approval to accept a grant in the sum of £1,410,570 from the Department for Education to deliver the national Holiday Activities & Food Programme (HAF) for North Yorkshire in 2024/25.

The HAF grant is offered to all upper tier authorities in England to provide a programme of free holiday activities and food during the main school holiday periods of Easter, Summer and Christmas. Free places are offered to all ‘means tested free school meal’ eligible school age children. Provision should be delivered in line with the grant criteria of:

Easter - 4 hours per day for 4 days

Summer – 4 hours per day for 16 days

Christmas – 4 hours per day for 4 days

Local Authorities have flexibility regarding how the provision is delivered and in North Yorkshire the programme is delivered as a consortia between the Council and local community based providers.

The grant offer for the 2024/25 is marginally higher that the grant in 2023/24 (£1,378,320). The programme is fully funded by the DfE and no additional costs are incurred by North Yorkshire Council. jack

To accept a grant in the sum of £1,410,570 from the Department for Education to deliver the national Holiday Activities & Food Programme (HAF) for North Yorkshire in 2024/25.

The purpose of this report it to obtain approval to tender for an external Main Contractor to build extensions and carry out retrofit or refurbishment works to the properties list below

• 4 Jessamine Terrace, Spofforth
• 111 Aismunderby Road, Ripon
• 3 St Andrews Avenue, Harrogate
• 2 Stockwell Place, Knaresborough

These properties have been identified as having the potential to be extended to provide suitable accommodation for families with urgent adaptation requirements or to accommodate families who are currently in an overcrowded property.

The budget allowance for this contract is £630,000 in total

The projects will be prioritised based on the greatest need and the team aim for all 4 projects to be completed by March 2025

To approve to appoint a contractor for the implementation and delivery of extension projects to four council owned dwellings.

Below are details of the extension/modification projects proposed. It is provided as part of process to seek approval to procure a contractor to undertake the construction of the projects as part of an essential adaptations programme to provide the needed facilities for the occupiers disabled requirements or to support the overcrowding requirement of the occupier. (Figures quoted are inclusive of VAT)

1. 111, Aismunderby Road, Ripon HG4 1SD - estimated contract value £120,000
2. 2, Stockwell Place, Knaresborough HG5 0LJ - estimated contract value £130,000
3. 3, St Andrew’s Avenue, Harrogate HG2 7RN - estimated contract value £200,000
4. 71, Charlton Drive, Knaresborough HG5 0DW- estimated contract value £70,000
Four properties have been acquired as part of this initiative. The following extensions/modifications are proposed.

1. 111, Aismunderby Road, Ripon HG4 1SD
This property has been purchased back into the HRA with a nomination that has been identified as a suitable property for development to meet the tenant’s disability requirements as per the OT requirements.
A single storey extension has been proposed to incorporate an additional adapted wet room and adaptations including the full refurbishment of the house and external areas have been agreed to meet the incoming tenants needs.

2. 2, Stockwell Place, Knaresborough HG5 0LJ
This property is an end terrace property that has been purchased back into the HRA that has been identified as a suitable property for development to meet the housing demand for 4 bedrooms with disabled facilities

An extension to provide a ground floor adapted bedroom and wet room, and an extension for the kitchen to create a four bedroomed property suitably adapted for a large family with disabled needs.

3. 3, St Andrew’s Avenue, Harrogate HG2 7RN
This Property is currently a void property with a nomination that has been identified as a suitable property for development. A two-storey extension to provide a wet room with WC and bedroom, and single storey extension to accommodate and additional bedroom downstairs, providing the property in total with five bedrooms to accommodate the nominations needs.

4. 71, Charlton Drive, Knaresborough
A ground floor extension to provide a bedroom and wetroom comprising shower, wc and basin. The work will include construction a low-level retaining wall in the rear garden to provide for the extension. All approvals are in place for the works to proceed.

This is a replacement property for 4, Jessamine Terrace, Spofforth where due to a change in the tenant’s circumstances, it is no longer the intention to provide an extension to the property.

It is the recommendation to tender these extension projects as one lot, which will make the package more attractive to the contractor marketplace, rather than tendering the projects separately. The anticipated size of the entire package will be in excess of £500,000 (incl of VAT).

To consider the proposed funding allocation methodology for the DfE Teachers Pay Additional Grant funding to special schools and academies and pupil referral units for the 2023/24 and 2024/25 financial years. To approve the recommendation in respect of the funding allocation methodology to be used for the allocation of the grant to the special schools and academies and pupil referral units operating within North Yorkshire.

That the Teacher’s Pay Additional Grant (TPAG) funding is distributed to local authority maintained Special Schools and Alternative Provision and Special and Alternative Provision Academies based on the Department for Education (DfE) methodology used to distribute the funding to local authorities for the 2023/24 and 2024/25 financial years.

To Award a construction contract to JP Developers Ltd at a value of £47,299.77 for Thirsk Hockey Club Pavilion Changing Rooms and Shower Refurbishment Works

The grant funding applications, as detailed in the report are approved.

To consider any objections to the proposed variation to Hackney Carriage and private hire Licence fees and to approve the fees with or without amendments.

The proposed variation to Hackney Carriage and Private Hire Licence Fees is approved as detailed in Appendix A to the report with effect from 1 April 2024.

To seek approval for the procurement of a main vehicle parts supplier.

To commence a procurement process for a parts supplier for the fleet of North Yorkshire Council and NY Highways Limited.

To Award a construction contract to Axel – Exel Ltd at a value of £ 165,250.00 for replacing the Queen Suite Lift at Harrogate Convention Centre.

Corporate Director of Resources in consultation with, the Executive Members for Finance, and Executive Member for Culture, Arts & Housing, and Open for Business, authorise submission of an EOI to the Cultural Development Fund for £4.7m for the Artery project.

Contract extensions for Hard Facilities Management Water Hygiene: Risk Assessment, Monitoring and Works from 1st April until 30th June 2024

acceptance of the Department for Levelling Up, Housing and Communities (DLUHC) Devolution Deal Net Zero Fund Grants by the Corporate Director of Resources in consultation with the Assistant Chief Executive - Legal and Democratic Services, as delegated by the Executive on 12 December 2023.

The decision is required to undertake the procurement for the following contracts
•Gas Service and Maintenance (social housing)
•Gas Service and Maintenance (commercial)
•Boiler Replacements
•Air Source Heat Pump Servicing
•Ground Source Heat Pump Serving
•Air Source Heat Pump Installation
The procurement route is a further competition through Efficiency North’s Heating, Electrical and Roofing framework.

To utilise a further competition through Efficiency North’s Heating, Electrical and Roofing framework and Installation, Responsive Repair, Maintenance DPS for the procurement of the following contracts:

• Gas Service and Maintenance (social housing)
• Gas Service and Maintenance (commercial)
• Boiler Replacements
• Air Source Heat Pump Servicing
• Ground Source Heat Pump Serving
• Air Source Heat Pump Installation

a) The nomination for The Cask Public House, Cambridge Terrace, Scarborough. YO11 2LQ is successful and meets the definition of community value as detailed in the Localism Act 2011
b) It should be placed on the North Yorkshire Council Assets of Community Value List of Successful Nominations

North Yorkshire Council responds to the Future Homes Standard consultation and to the Replacement for Standard Assessment Procedure consultation;

the Future Homes Standard consultation is in collaboration with regional partners led by the York and North Yorkshire Combined Authority; and

authority to approve the final response be delegated to the Assistant Director - Environmental Services and Climate Change.

the programme outlined to spend the climate change capital funding carried over from Selby District Council is approved.

To award additional services to Yorwaste Ltd in accordance with Regulation 12 of the Public Contract Regulations 2015. The inclusion of the processing of green waste for Ryedale, Scarborough and Selby localities and the provision of waste transfer stations within Scarborough locality for the acceptance of dry mixed recyclables and the bulking up and haulage of the recyclables to a material recycling facility for processing.

To vary the Services Contract between NYC and Yorwaste Limited to provide garden waste processing for Ryedale, Scarborough and Selby and DMR arrangements for Scarborough as detailed in the report.

To seek approval for the procurement of a vehicle telematics system for the fleet of North Yorkshire Council. The system will be used to manage and track vehicle assets and associated road risk.
Vehicle telematics provide the location of the vehicle, journey history, incidences of speeding and harsh driving events, and informs vehicle utilisation.

Authorisation for the commencement of a procurement process for a telematics system for the fleet of North Yorkshire Council, NY Highways and Yorwaste vehicles.

To seek approval to the proposals for charges for commercial waste at the Household Waste Recycling Centres (HWRCs) and bulky waste collection charges for residents for 2024-25.

Proposals for fees and charges for 2024/25 as detailed in this report are approved.

To recommend the rate of payment increase to North Yorkshire Foster Carers to put in place from 1 April 2024

For the 2024/2025 Payment Rates for NYC Foster Carers (including Family & Friends Foster Carers, Short Break and Specialist Short Break Carers and Staying Put arrangements) to be increased by 4% (in line with the December 2023 rate of CPI) of the 2023/2024 Payment Rates.

To increase the Day Care rate of £8.40 per hour to £9.15 per hour (to keep in line with 80% of the level of the National Living Wage being introduced in April 2024).

The purpose of this report is to gain approval to tender for contractors to develop a site at Robert Street, Harrogate for shared ownership housing.
The tender will include -
•Facilitating works – to include but not limited to security and fencing and demolition
•Super structure works
•Internal finishes including fittings furnishings and equipment
•Services
•External works
•Any necessary approvals – LABC, building Regulations, discharge of planning conditions etc
•Provision of a handover pack
The list above is not exhaustive
The annual budget allowance for this work is £400,000
The contract will likely be for around 1 year although extensions will be given if the build process takes longer than anticipated.

Approval granted to procure an external contractor to undertake conversion works at Cavendish House, Robert Street, Harrogate.

A budget of £400k has been attributed to this scheme.

To award contracts for Hard Facilities Management Mechanical Equipment and Plant: Servicing and Responsive Maintenance for North Yorkshire Council, following the completion of a procurement exercise to:
• North contract - JH Mechanical Services Ltd
• East contract - H Clarke & Sons Limited (HCS Mechanical Services)
• West contract - H Clarke & Sons Limited (HCS Mechanical Services)

Please note this decision is exempt from being a key decision because it is implementing an earlier key decision.

To agree the new fees for the Music Service 2024/25 and to agree actions in order to make savings required of the service

That an 8% increase be applied to Music Centre fees from April 2024 to reflect rising costs of the teaching staff and venue hire
Music Centre – 2 sessions (full morning)£74 (8% increase)
Music Centre – 1 session (part morning)£59.50 (8% increase)
That changes to fees and Terms and Conditions are actioned when the new billing system goes live in September 2024. Parents will be charged up front and will pay for the actual number of lessons they are able to receive (traditionally lessons falling on Mondays have meant parents receive less due to bank holidays and school training days).
ServiceSeptember 2024 (dependant on number of lessons offered)
Tuition in a group £80 - £91.40
Individual tuition – 20 min£156.30 – £167.40
Group of two – 30 min£156.30 – £167.40 (capped at 30 lesson cost)
Individual tuition – 30 min£219.50 - £235.17 (capped at 30 lesson cost)
That the savings plan set out in point 6 is adopted, with a further review of remissions in 2025.
That school fees remain static so to build back our custom base and support schools with the New National Plan for Music

The decision is required to undertake the procurement for the Social Housing Decarbonisation project which is part of the Social Housing Decarbonisation Fund Wave 2.2 Application.

The recommended route to market is Procure Plus’s DPS Retro Fit programme delivery services agreement to appoint two main contractors to complete retrofit works on behalf of the Council for social housing in Harrogate, Selby and Richmond.

To undertake the procurement for the Social Housing Decarbonisation project which is part of the Social Housing Decarbonisation Fund Wave 2.2 Application.

The decision is to utilise Procure Plus’s Retro Fit Programme Delivery Services DPS to appoint two main contractors to complete retrofit works on behalf of the Council for social housing in Harrogate, Selby and Richmond.

The award of a contract to Civica UK Limited for a choice based letting system via CCS framework RM1557.13. Contract term of two years with a single one-year extension available.

The contract has a maximum value of up to £300,000 (exc VAT).